Fireworks and administration of Spirit of Kansas Event on July 4, 2026.

Location:	Kansas
Posted:	Dec 3, 2025
Due:	Jan 6, 2026
Agency:	Shawnee County
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Solicitation No:	070-25
Publication URL:	To access bid details, please log in.

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SHAWNEE COUNTY

REQUEST FOR PROPOSAL

(RFP)

Quotation Number: 070-25

Date Issued:

12-03-2025

Closing Date:

01-06-2026 2:00pm

Vendor Name: ______________________________

Address: ___________________________________

Phone Number:______________________________

THIS IS NOT AN ORDER

1. In communications, always refer to the above quotation number.

2. All prices and conditions must be shown. Additions or conditions not shown on this bid will not be

allowed.

3. Shawnee County reserve the right to accept or reject any part of, or all of, any bid or proposal.

4. All prices quoted are to be less Federal Excise Tax and Kansas Sales Tax.

5. Price quoted shall remain firm for ninety (90) days after bid closing date.

*SHAWNEE COUNTY HAS AN ELECTRONIC BID SYSTEM*

All vendors are required to create an online portal account (www.snco.gov/purchasing) in order to receive

or submit bid requests. All responses must be submitted through the bid portal

ITEM AND DESCRIPTION

Shawnee County Parks and Recreation (SCP+R) is soliciting bids to provide fireworks and

administration of the annual fireworks display for the annual Spirit of Kansas event on July 4 at Lake

Shawnee Park per the following minimum requirements.

All proposals shall honor bid prices for the July 4th, 2026 show with option to negotiate for up to four

(4) additional one (1) year terms.

INFORMATION

MINIMUM REQUIREMENTS

For consideration, all bid responses must include:

1. Fireworks

a. Proposed rates for a 30-minute show.

b. Proposed rates for a 40-minute show.

c. Indicate fireworks used and proposed display program on a separate page or pages for each

show length. Preferred format should include:

i. Name or Type of shell or unit

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ii. Brief description of shell or unit

iii. Quantity of Name or Type provided

iv. Rising effect description

2. Responsibility of all aspects of the fireworks display:

a. Management and administration of the entire event/display

b. Preparation

c. Transportation

d. Storage

e. Pyrotechnics

f. Safety of all products used, equipment and the premises

g. Insurance for the shooter and all associated personal

h. Ability to work with the event’s radio sponsor for sound selection and performance

coinciding with the event/display

i. Clean up of the event staging area

3. Description of any incentive bonus items, if any.

4. Acknowledgement of Safety and Security Plans including adherence to DOT regulations for

transportation and NFPA 1123 Code for Fireworks Displays.

RFP QUESTIONS

All questions regarding this RFP should be submitted through the Shawnee County Online Bid Portal.

RESPONSE REQUIREMENTS

Responses should assume that the county has had no previous knowledge of their products, services or

capabilities. Emphasis should be placed on a clear complete presentation of factual information. They

should include the following:

Cover Letter & Firm Profile: Cover Letter stating that the vendor formally submits their proposal

for consideration in the selection process for this RFP. Include size, years in business, and

experience providing/administrating firework displays.

Staff Assignments: Provide vendor contacts and communication information.

Guidelines: Selected vendor must comply with all local, state, and federal guidelines and regulations.

Insurance: Provide at least one (1) example of liability and other required insurance for similar

displays/services.

Signed bid form

Attachment 1 which includes:

o Pricing schedules

o References, three (3) that demonstrate experience with-in the last 5 years on similar projects

o Contact Information

PLEASE SUBMIT ATTACHMENT 1 AS THE FIRST PAGE OF YOUR BID

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BID RESPONSE

Document Information: The bid portal will only allow one PDF document uploaded for a response. It is

your responsibility to make sure the uploaded file is the correct, complete and contains all required

information and signatures. The document file name should only contain spaces and letters or numbers,

please do not use special characters or dashes. The file can be changed until the bid close time.

Closing Date: Bids will be received until 2:00 p.m. CDT on the scheduled closing date. The online bid

portal will not accept any new bids after this time.

Signature of Bids: Each bid must show in the space provided the complete business or mailing address of

the bidder and must be signed by him/her with his/her usual signature.

Withdrawal of Bids: Bids already submitted may be withdrawn on the Electronic Bid System or upon

proper identification of bidder and provided request is received prior to time of closing. Negligence on the

part of the bidder in preparing the bid confers no right for the withdrawal after the time set for closing of

bids.

Submitting Multiple Bids: The online bid portal will only allow one file to be uploaded per bid, per

company. If you are submitting multiple bids, please complete the Multiple Bids Cover Page and attach as

the first page of your bid upload. The document can be found under Purchasing in the bid portal.

for us to record you as an attendee. If you are not marked as attended, the system will not allow you to

upload a bid response. To receive automatic updates on RFP subscribe to the bid types. If a RFP has a

mandatory pre bid meeting it will be clearly marked on the RFP and in the bid portal.

Please Submit Your Bids Early: In case you have problems getting your bid to upload and need assistance,

we suggest you submit before 1:30 pm. Please contact us at once if you have issues uploading. Our system

will not allow any bids to be uploaded after 2:00 pm. If your pricing changes, you can replace your bid in

the system any time before the 2:00 closing.

Bid Openings: All bids submitted before the specified bid closing time shall be opened and properly

recorded on the bid tabulation sheet. Subsequent to the bid opening, all bids shall be thoroughly evaluated

and a determination made as to their compliance with applicable specifications. The appropriate County

department head shall make this determination. Upon completion of the above determination, an analysis of

all bids submitted shall be prepared and formally presented to the Board of County Commissioners for

acceptance and approval of the lowest and/or best bid. The Board of County Commissioners reserves the

right to accept or reject any and/or all bids and to waive any irregularities or informalities therein.

Notice to Successful Bidders: The successful bidder will be notified by email or telephone as soon as

possible after bids have been opened, tabulated, and analyzed.

Notice to Unsuccessful Bidders: Unsuccessful bidders will not be notified.

Disclosure of Proposal Content and Proprietary Information: All proposals become the property of the

Shawnee County. The Open Records Act (K.S.A. 45-215 et seq) of the State of Kansas requires public

information be placed in the public domain at the conclusion of the selection process, and be available for

examination by all interested parties. No proposals shall be disclosed until after a contract award has been

issued. Shawnee County reserves the right to destroy all proposals if the RFP is withdrawn, a contract award

is withdrawn, or in accordance with Kansas law. The online bid portal will not accept late proposals.

How to include Proprietary Information in your proposal: Trade secrets or proprietary

information legally recognized as such and protected by law may be requested to be withheld if

clearly labeled "Proprietary" on each individual page and provided in a clearly marked and separated

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with the Proprietary Divider page, section within the pdf file uploaded to the online bid portal. Only

one file is allowed to be uploaded to the bid portal. Pricing information is not considered proprietary

and the bidder's entire proposal response package will not be considered proprietary.

Proprietary Divider Page: This document is available to be downloaded in the bid portal

underneath the Purchasing section.

All information requested to be handled as "Proprietary" shall be submitted in the separate section

from the main proposal and clearly labeled and section off by the divider page. The bidder shall

provide detailed written documentation justifying why this material should be considered

"Proprietary". Shawnee County reserves the right to accept, amend or deny such requests for

maintaining information as proprietary in accordance with Kansas law.

Shawnee County does not guarantee protection of any information which is not submitted as required.

DEMANDSTAR POSTINGS

Demandstar Website: Shawnee County open projects are posted on Demandstar as a secondary posting.

Demandstar tracks broadcast and plan holder data. Bids must be submitted through the Shawnee County Bid

Portal.

Shawnee County Bid Portal: When an open project is posted, Shawnee County is not able to track who

downloads project information off the bid portal website. Bids must be submitted through the Shawnee

County Bid Portal to be considered. All projects are posted on the County website, not all projects are posted

on the Demandstar website. Registration is free.

TERMS AND CONDITIONS

In the event that goods or services delivered by the vendor are unsatisfactory and remain unsatisfactory after

a notice and an opportunity to correct the deficiencies, the County reserves the right to purchase substitute

goods or services from the other bidders.

Shawnee County reserves the right to negotiate separately with any vendor after the opening of this RFP

when such action is considered in its best interest. Subsequent negotiations may be conducted, but such

negotiations will not constitute acceptance, rejection or a counteroffer on the part of the County.

Shawnee County interprets the term “lowest responsible and best bidder” as requiring Shawnee County to:

A. Choose between the kinds of materials, goods, wares, or services subject to the proposal, and

B. Determine which proposal is most suitable for its intended use or purpose. Shawnee County can

consider among other factors such things as labor cost, service and parts availability and maintenance

costs of items upon which proposals are received. Shawnee County can determine any differences or

variations in the quality or character of the material, goods, wares or services performed or provided by

the respective vendors.

Shawnee County will award the bid. If the successful vendor refuses or fails to make deliveries of the

materials/services within the times specified in the RFP, purchase order or contractual agreement, Shawnee

County may by written notice, terminate the contract OR purchase order. The successful vendor will certify

and warrant that goods, personal property, chattels, and equipment sold and delivered are free and clear of

any and all liens, or claims of liens, for materials or services arising under, and by virtue of the provisions of

K.S.A. 58-201, et seq., and any other lien, right, or claim of any nature or kind whatsoever.

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The vendor hereby certifies that he or she has carefully examined all of the documents for the project, has

carefully and thoroughly reviewed this RFP, understands the nature and scope of the work to be done; and

that this proposal is based upon the terms, specifications, requirements and conditions of the RFP, and

documents. The vendor further agrees that the performance time specified is a reasonable time, having

carefully considered the nature and scope for the project as aforesaid.

Shawnee County reserves the right to enter into agreements subject to the provisions of the Cash Basis Law

(K.S.A. 10-1112 and 10-1113), the Budget Law (K.S.A.79-2935). Agreements shall be construed and

interpreted so as to ensure that the County shall at all times stay in conformity with such laws, and as a

condition of agreements the County reserves the right to unilaterally sever, modify, or terminate agreement

at any time if, in the opinion of its legal counsel, the Agreement may be deemed to violate the terms of such

law.

The vendor certifies that this proposal is submitted without collusion fraud, or misrepresentation as to other

vendors, so that all proposals for the project will result from free, open, and competitive proposing among

all vendors.

This RFP, responses thereto and any contract documents will be governed by the law of the State of Kansas.

Any dispute arising out of the same will be litigated only within the courts of the State of Kansas.

Vendor agrees that all data, documents, and information, regardless of form that is generated as a result of

this RFP are the property of Shawnee County. The County shall not be liable to reimburse any vendor for

the costs of creating, compiling or delivering the same to the County.

By submission of a response, the proposer agrees that at the time of submittal, it: 1) has no interest

(including financial benefit, commission, finder’s fee, or any other remuneration) and will not acquire any

interest, either direct or indirect, that would conflict in any manner or degree with the performance of

proposer’s services, or 2) benefit from an award resulting in a “Conflict of Interest.” A “Conflict of

Interest” will include holding or retaining membership, or employment, on a board, elected office,

department, division, or bureau, or committee sanctioned by and/or governed by the Board of Shawnee

County Commissioners of the County of Shawnee, Kansas. Proposers will identify any interests, and the

individuals involved, on separate paper with the response and will understand that the County may reject

their proposal at its sole discretion.

No gifts or gratuities of any kind shall be offered to any County employee at any time.

The Proposer certifies that this proposal is submitted without collusion, fraud, or misrepresentation as to

other Proposers, so that all proposals for the project will result from free, open, and competitive proposing.

The County is exempt from the payment of Federal and excise taxes and from Kansas sales tax.

Vendor credit agreements are prohibited. Unless otherwise stated in this document, payment will be made

from vendor-submitted invoice(s) via ACH (automated clearinghouse network) transfer or credit card, net

30 days. Shawnee County will not complete any credit application or agree to credit terms supplied by

vendor. Shawnee County prefers to pay its vendor invoices via electronic fund transfers through ACH. To

initiate payment of invoices vendors shall execute the County’s standard ACH Vendor Payment

Authorization Agreement which will be provided upon being awarded the RFP.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Request	Department	Description	Due Date
070-25	Parks and Recreation	Fireworks and administration of Spirit of Kansas Event on July 4, 2026.	1/6/2026 2:00 PM

Fireworks and administration of Spirit of Kansas Event on July 4, 2026.

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See also