NOTICE TO BIDDERS
THE BOROUGH OF PHOENIXVILLE
351 Bridge Street, 2nd Floor
Phoenixville, PA 19460
Sealed bids will be received by the Borough of Phoenixville, 351 Bridge Street, 2nd Floor, Phoenixville,
PA 19460, beginning on the date of the issuance of this Bid Package until 11:00 AM, prevailing time, on
the 2nd Day of September, 2026 at which time and place they will be publicly opened and read for the
following chemicals:
1. Liquid Aluminum Sulfate
2. Hydrated Lime
3. Potassium Permanganate
4. Hydrofluorosilicic Acid
5. Soda Ash
6. Zinc Orthophosphate
7. Ammonium Sulfate
8. Brine Salt
9. Sulfuric Acid, 50%
All specifications and bid forms are available online at no cost at:
https://www.phoenixville.org/Bids.aspx
Additionally, specifications and bid forms may be obtained at the Manager’s office in the Phoenixville
Municipal Building or by calling (610) 933-8801. The contract(s) to be awarded will be in effect from
January 1, 2027 to December 31, 2027.
All bid proposals must be addressed to the Borough Manager, 351 Bridge Street, 2nd Floor, Phoenixville,
PA 19460 and deposited with the Borough in a sealed envelope on or before the time and date specified
above. All bids must be marked on the outside “Bid for Chemicals”.
Bids shall be effective for 60 calendar days. The Borough Council reserves the right to reject any or all
bids or any part of a bid, and to waive any informality in a bid as they deem for the best interest of the
Borough of Phoenixville. The Borough of Phoenixville is exempt from all Federal and State taxes.
E. Jean Krack
Borough Manager
Notice to run in The Mercury on Monday, August 10 and Monday, August 17, 2026.
INSTRUCTIONS TO BIDDERS
1. Bidder Responsibility. Each Bidder shall familiarize itself with all of the bidding documents
including the Bid Form, the Bid Bond Form, Specifications, Non-Collusion Affidavit and the Agreement
(collectively the “Bid Package”). The Bidder’s responsibility to review the Bid Package shall include,
without limitation, the following.
a. Examination of Contract. Prospective Bidders must examine the Contract Documents carefully
and, before bidding, must request the in writing for any interpretation or correction, of every
apparent ambiguity, inconsistency or error therein. Such interpretation or correction, as well as
any additional Contract provisions that the Borough Solicitor may decide to include in response
to such request, will be issued in writing as an Addendum to the Contract, which will be posted
online at the webpage identified above. Upon posting, such Addendum shall become a part of the
Contract Documents, and be binding on all Bidders whether or not actual notice of such
Addendum is shown. The written interpretation or correction so given by the Borough Solicitor
shall be binding, and prospective Bidders are warned that no other officers, agents or employees
of the Borough are authorized to give information concerning, or to explain or interpret, the
Contract.
i. All written requests for clarification or correction of ambiguity, inconsistency or error in the
Contract Documents shall be received by the Borough by Monday, August 31, 2026 at 4:00
p.m., which may be answered and/or responded to by the Borough at the Borough’s
discretion. Requests received after the stated time will not be answered prior to the Opening
of Bids.
ii. If the Bidder, prior to the submission of his bid, fails to call the Borough's attention to the
existence of any ambiguity, inconsistency or error in the Contract by the date stated above,
its bid will be conclusively presumed to have been based upon the interpretation of such
ambiguity or inconsistency.
b. Specifications. The Bidder is also required to carefully examine all specifications before
submitting its bid. No pleas of ignorance of conditions that exist or that may hereafter exist, or of
conditions or difficulties that may be encountered in the execution of the Contract, as a result of
failure to make the necessary examinations and investigations, will be accepted as an excuse for
any failure or omission on the part of the Bidder to fulfill in every detail all the requirements of
said Contract Documents, or will be accepted as a basis for any claims whatsoever for extra
compensation or for an extension of time.
Before submitting a Bid, each Bidder shall obtain such additional information which they deem necessary.
2. Proposal. All submitted proposals must include the Bid Form, Bid Bond (if needed), Non-
Collusion Affidavit and meet the requirements otherwise stated herein. Proposals shall include bids on
chemicals individually, and Bidders may bid on one, several, or all of the chemicals. The place, date and
time of submission of bids is included in the Notice to Bidders. All bids must be marked on the outside
“Bid for Chemicals”. All pricing on the Bid Form must be in ink or typewritten. All signatures must be in
ink. In the case of a corporation or other entity, documents must be signed by the appropriate officer and a
copy of the officer’s authority (in the form of a power of attorney or resolution) must be included.
3. Bid Security. Each Bid must be accompanied by a certified check or bid bond made payable to
the Borough of Phoenixville in an amount of ten percent (10%) of Bidder's maximum Bid for the estimated
annual cost of the bid upon product(s). If a bid bond is used, the Bid Bond Form attached hereto must be
included with the Bidder’s bid. Within 30 days after the date of opening of bids, the Borough will return
the bid security of all bidders except the three apparent lowest responsible, responsive bidders. Upon
execution of the Contract and furnishing of acceptable performance bonds and insurance certificates, the
remaining bid securities will be returned. The bid security of successful bidder will be retained until such
Bidder has executed the Contract and furnished an acceptable performance bond and insurance certificates,
whereupon the bid security will be returned.
4. Qualifications of Bidders. If requested by Borough, each Bidder must submit within five days
after such request, detailed written evidence of qualifications, such as financial data, previous experience,
present commitments and other such data as may be relevant.
5. Interpretations and Addenda. All questions about the meaning or intent of the submitted bidding
proposal will be resolved as follows: Discrepancies in the multiplication of units and unit prices will be
resolved in favor of the unit prices. A discrepancy between a word and numeral for a particular item will
be resolved in favor of the word.
6. Modification and Withdrawal of Bids. Bids may not be modified or withdrawn except as may
be provided by applicable law.
7. Award of Agreement. Borough reserves the right to reject any or all Proposals. Borough also
reserves the right to waive all informalities not involving price, time or changes in the product and to
negotiate contract terms with the successful Bidder. The Borough shall issue a Notice of Award to the
successful Bidder for each individual chemical. The Borough shall consider the bid on each chemical
individually, and the Borough may award a successful bid to a Bidder for one, several, or all of the
chemicals upon which a Bidder has bid.
8. Signing of Agreement. Within fifteen (15) days after issuance of a Notice of Award, the successful
Bidder shall sign and deliver to the Borough two (2) counterparts of the Contract with attachments, the
original and two copies each of the performance bond, insurance certificates evidencing the insurance
required, and any other documents reasonably requested by Borough. If the successful Bidder fails to
execute and deliver the required items within 15 days after issuance of the Notice of Award, Borough may
annul the Notice of Award and the full amount of the bid security of that Bidder will be forfeited, and the
Borough may either award the Contract to the next lowest responsible Bidder or re-advertise for Bids, and
may charge against the Bidder the difference between the amount of the Bid and the amount for which a
Contract for the chemical(s) is subsequently executed, irrespective of whether the amount thus due exceeds
the amount of the Bid Bond. If a more favorable Bid is received by re-advertising, the defaulting Bidder
shall have no claim against the Borough for a refund in excess of the amount of his Bid Bond.
END OF INSTRUCTIONS TO BIDDERS
