Design-Build Services for a Climbing Wall Reconstruction at the Chapel Hill Community Center

Location:	North Carolina
Posted:	Dec 3, 2025
Due:	Jan 9, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	323-P26-117
Publication URL:	To access bid details, please log in.

Solicitation Number:	323-P26-117
Project Title:	Design-Build Services for a Climbing Wall Reconstruction at the Chapel Hill Community Center
Description:	Pursuant to N.C. General Statute 143-128.1A, the Town of Chapel Hill is soliciting Statements of Qualifications SOQ) from qualified design-build teams interested in providing professional design and construction services for the reconstruction of the climbing wall at the Chapel Hill Community Center.
Opening Date:	1/9/2026 2:00 PM
Posted Date:	12/4/2025
Status:	Open
Department:	TOWN OF CHAPEL HILL


Solicitation Number * 323-P26-117	Department TOWN OF CHAPEL HILL	Status Reason Open
Opening Date 2026-01-09T14:00:00.0000000	Posted Date * 2025-12-03T20:47:26.0000000Z	Commodity Code Construction Services
Mandatory Conference/Site Visit — —	Special Instructions Additional documents are available on the town website at www.townofchapelhill.org	Solicitation Type * Select RFP IFB RFI
Owner Zakia Alam
Description Pursuant to N.C. General Statute 143-128.1A, the Town of Chapel Hill is soliciting Statements of Qualifications SOQ) from qualified design-build teams interested in providing professional design and construction services for the reconstruction of the climbing wall at the Chapel Hill Community Center.

Attachments P26-117 Climbing Wass Reconstruction RFQ-12.3.25.pdf (369.61 KB)

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NOTICE OF REQUEST FOR QUALIFICATIONS (RFQ) FOR THE

DESIGN-BUILD SERVICES FOR A CLIMBING WALL RECONSTRUCTION

AT T H E CHAPEL HILL COMMUNITY CENTER

Bid: P26-117

Date: December 3, 2025

Pursuant to N.C. General Statute 143-128.1A, the Town of Chapel Hill is soliciting

Statements of Qualifications SOQ) from qualified design-build teams interested in

providing professional design and construction services for the reconstruction of the

climbing wall at the Chapel Hill Community Center. This RFQ provides complete

information on the services being sought, the submittal requirements, and the timeline.

Submittals are due by 2:00 pm on January 9, 2025. Please email submittals to

Kevin Robinson, Senior Manager of Planning & Park Operations, at

krobinson@townofchapelhill.org.

Questions concerning this Request for Qualifications must be submitted in writing no later

than 2:00 p.m. on December 12, 2025, to Kevin Robinson, Senior Manager of Planning &

Park Operations, via e-mail at krobinson@townofchapelhill.org. All responses to submitted

questions will be published in the form of an addendum on the Town’s website at

www.townofchapelhill.org by 5:00 P.M. on December 19, 2025.

If you have any questions concerning the bidding procedures, please contact the

Purchasing Division at (919) 969-5022.

The Town of Chapel Hill reserves the right to reject any and all submittals received as a

result of this solicitation, to negotiate with any qualified source, to waive any formality

and any technicaliti3s, or to cancel the RFQ in part or in its entirety if it is in the best

interest of the Town of Chapel Hill.

RFQ – Design/ Build Climbing Wall project at the Chapel Hill Community Center

Bid: P 2 6 - 1 1 7 , Town of Chapel Hill, North Carolina

December 3, 2025

Page 1

1.0 Background Information

The existing climbing wall at the Chapel Hill Community Center facility has

been in service for almost 40 years. The Town seeks a high-quality, structurally

sound, and aesthetically appropriate climbing wall that complies with all relevant

safety codes. The integrated team approach of design-build promotes

accountability for overall project outcomes. The selected design-build team will

be expected to attend and lead one community input meeting at the Chapel Hill

Community Center, perform demolition and removal of existing climbing wall

structure, design and construct a new climbing wall system, including

bouldering, top-rope, and lead climbing zones, and structural reinforcements if

required. We will also expect customization for users of varied skill levels and

ADA accessibility, as well as installation of crash pads, belay anchors, route-

setting holds, and climbing surface finishes that will comply with all applicable

local building codes and climbing safety standards (e.g., ASTM, CWA).

The Town is looking for a team that is familiar with working in the municipal

government setting and has installed at least 10 climbing walls in municipal gyms.

The Town of Chapel Hill has always been proud of its climbing wall and looks to

continue to highlight this facility for years to come.

The Town is seeking a design-build team to provide the technical expertise and

regulatory guidance to assess, design, and construct a new climbing wall. The team

will perform an assessment of the existing conditions to undertake initial design

work and estimate to provide an opinion of probable costs for conceptual designs.

These concepts would then be presented to Town Staff to determine the most

desirable, viable, and cost-effective approach. Upon concurrence of the design

concept, the design-build team would proceed with design plans and permit

submission packages. As permitting is completed, the team will develop the

construction documents. The selected team will prepare the construction

documents, develop the construction plan, manage the permitting requirements,

and perform construction administrative assistance for the project.

Project Site:

Chapel Hill Community Center, 120 South Estes Drive, Chapel Hill, NC 27514

Anticipated Project Budget:

Parks and Recreation estimates an approximate Budget of up to $800,000.00, inclusive of

all design, permitting, materials, labor, and contingencies. This project is not federally

funded.

RFQ – Design/ Build Climbing Wall project at the Chapel Hill Community Center

Bid: P 2 6 - 1 1 7 , Town of Chapel Hill, North Carolina

December 3, 2025

Page 2

2.0 Scope of Work

Project Scope:

• Attend and lead one community input meeting at the Chapel Hill

Community Center

• Demolition and removal of existing climbing wall structure

• Design and construction of a new climbing wall system, including

bouldering, top-rope, and lead climbing zones

• Structural reinforcements if required

• Customization for users of varied skill levels and ADA accessibility

• Installation of crash pads, belay anchors, route-setting holds, and

climbing surface finishes

• Compliance with all applicable local building codes and climbing

safety standards (e.g., ASTM, CWA)

• Ability to conduct site assessments, cost estimating, and project

scoping exercises to provide the basis of design.

• Ability to perform the necessary surveys/inspections, utility locations,

evaluate existing conditions, and review available records and reports to

determine any required design, regulatory, or constraints.

• Ability to produce multiple alternative basic conceptual designs in

discussion with Town staff to determine the most cost-effective and

dynamic design.

• Ability to provide cost estimates at all phases of design development

so that the proper funding is requested, budgets are developed, and

reimbursement thresholds are maintained

• Ability to prepare a complete set of signed and sealed construction

documents (drawings, materials specifications, materials testing

requirements, etc.) as the Engineer of Record. Construction documents

must meet all applicable Federal, State, and local ordinances.

• Ability to prepare and submit all required federal, state, or local permit

applications and packages to be able to perform the construction

installation of the project.

• Ability to prepare a complete construction package.

• Ability to provide Construction Administration services, such as

responding to requests for information or other construction-related

questions, construction material submittal review and approvals, progress

payment, and change order review and approvals, as well as attendance at

regularly scheduled Owner & Contractor team progress meetings

throughout the course of construction.

• Ability to coordinate and work with any regulatory agency that may be

applicable to the design of the project.

RFQ – Design/ Build Climbing Wall project at the Chapel Hill Community Center

Bid: P 2 6 - 1 1 7 , Town of Chapel Hill, North Carolina

December 3, 2025

Page 3

• Ability to work closely with Town staff and all other relevant

officials and stakeholders throughout the entire design and

construction process of the project.

Estimated Project Schedule -

The SOQ, subject to the conditions made a part hereof, will be accepted until 2:00

P.M. on January 9, 2026, for furnishing services described herein. A tentative

timeline is provided below:

Date

12/3/2025

12/12/2025

12/19/2025

1/9/2026

1/19/2026

Event

Distribution of RFQ

Questions due in writing by 5:00 P.M. to Kevin Robinson at

krobinson@townofchapelhill.org

Answers to questions received will be published by 5:00 P.M. on the

Town website at www.townofchapelhill.org under Bid Notices

Proposals due by 2:00 P.M. (See Electronic Delivery below)

Selection and Notification

RFQ – Design/ Build Climbing Wall project at the Chapel Hill Community Center

Bid: P 2 6 - 1 1 7 , Town of Chapel Hill, North Carolina

December 3, 2025

Page 4

3.0 Statement of Qualifications (SOQ) Content

It is the design-build team’s responsibility to clearly describe its qualifications in

response to this RFQ. Organization, conciseness, and thoroughness of the

response will be critical to the Town’s evaluation of the submittals. The Statement

of Qualifications should not exceed fifteen (15) pages in length, including the

cover page and the table of contents, and shall be situated on 8’1/2”x11” sheets.

Any Statement of Qualifications containing more than fifteen (15) pages will not

be considered. The Statement of Qualifications should include the following

information:

• Executive Summary: Include the lead firm name, contact person, address,

email, and phone number.

• Describe the understanding of the requested services and the firm or teams’

approach for this RFQ’s scope of services.

• Qualifications and experience related to the scope, including specific

experience with similar types of projects. Preference will be given to

submitting firms that demonstrate:

o Familiarity with modern construction techniques and relative

costs for climbing wall design options,

o Experience designing & constructing climbing walls in large

gyms

o Familiarity and experience in applicable federal, state, and local permitting.

• Brief explanation of the project team selection which shall consist of either of the

following:

A) list of the licensed contractors, subcontractors, and design

professionals whom the design-builder proposes to use for the project's design and

installation,

B) an outline of the strategy the design-builder plans to use for open

contractor and subcontractor selection based upon the provisions

of Article 8 of Chapter 143 of the General Statutes.

RFQ – Design/ Build Climbing Wall project at the Chapel Hill Community Center

Bid: P 2 6 - 1 1 7 , Town of Chapel Hill, North Carolina

December 3, 2025

Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Design-Build Services for a Climbing Wall Reconstruction at the Chapel Hill Community Center

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See also