Bank Depository Services
| Location: | Texas |
|---|---|
| Posted: | May 27, 2026 |
| Due: | Jul 1, 2026 |
| Agency: | Hutto city |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFA# 2026-020-AB-03 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFA# 2026-020-AB-03
|
| Bid Title: |
Bank Depository Services
|
| Category: | ALL BID OPPORTUNITIES |
| Status: | Open |
|
Attachment Preview
SOLICITATION OVERVIEW
The City of Hutto, Texas is soliciting applications for:
TITLE:
ISSUE DATE:
Primary Depository Services
RFA# 2026-020-AB-03
☐
Wednesday, May 27, 2026
DUE DATE:
Wednesday, July 1, 2026, 2:00 P.M.
DELIVERY TO:
City of Hutto
Sabrina Manning, Purchasing Officer
500 W. Live Oak St.
Hutto, TX 78634
Valley View Consulting, L.L.C. is assisting the City with the preparation of
this RFA and the evaluation of applications received. All times referenced are
Central Time.
Table of Contents ☐
CALENDAR OF EVENTS .......................................................................................................................................................... 2
INTRODUCTION .........................................................................................................................................................................3
ACCOUNT ACTIVITIES ............................................................................................................................................................ 5
Transactions by Account ............................................................................................................................ 5
Average Monthly Balances .........................................................................................................................6
Bank Services Fee Schedule – See included Excel Spreadsheet .....................................................7
EVALUATION PROCESS AND CRITERIA ..........................................................................................................................9
EXPECTED BANK SERVICES .............................................................................................................................................. 10
Online Banking Portal ...............................................................................................................................10
Collections .....................................................................................................................................................13
Disbursements ............................................................................................................................................ 13
Fraud Protection Services ....................................................................................................................... 14
Miscellaneous .............................................................................................................................................. 15
SAFEKEEPING OF CITY OWNED SECURITIES ............................................................................................................18
SERVICES UNDER CONSIDERATION ..............................................................................................................................19
INCENTIVES / ENHANCEMENTS OFFERED ............................................................................................................... 20
REFERENCES ............................................................................................................................................................................21
OTHER STIPULATIONS ........................................................................................................................................................ 22
COLLATERAL REQUIREMENTS ........................................................................................................................................24
REQUIRED DISCLOSURES ...................................................................................................................................................27
REQUIRED CERTIFICATIONS ............................................................................................................................................ 28
APPLICATION SUBMITTED BY .........................................................................................................................................30
DEPOSITORY SERVICES CONTRACT ..............................................................................................................................31
COMPLETE APPLICATION CHECKLIST .........................................................................................................................36
Primary Depository Services RFA
Page 1
Wednesday, May 27, 2026
CALENDAR OF EVENTS
RFA available to prospective financial institutions ☐
Monday, June 8, 2026
Friday, June 12, 2026
Friday, June 19, 2026
Wednesday, July 1, 2026
Week of August 3, 2026
Thursday, September 17, 2026
Thursday, October 1, 2026
Non-mandatory Pre-Application Conference via Zoom (11:00
A.M.)
Deadline for Questions/Requests for Additional Information
(5:00 P.M. via email to Sabrina.Manning@HuttoTX.gov)
Deadline for City Responses to Questions (5:00 P.M.),
Addendum to be posted on the City website
Responses due via Bonfire Purchasing Website by 2:00 P.M.
Bank Presentation/Demonstrations (if necessary)
Anticipated City Council consideration of award (7:00 P.M.)
New Depository Services Contract period begins
Primary Depository Services RFA
Page 2
INTRODUCTION
The City of Hutto, Texas (the “City”) is requesting applications from qualified financial institutions, to
provide the City with primary depository services. The award of the depository services contract is
scheduled for consideration by the City Council of Hutto, Texas, at the address 500 W. Live Oak Street, at
its meeting to be held on September 17, 2026 at 7:00 p.m. ☐
The City desires to enter into a depository services contract of mutual party benefit and reserves the right
to contact and negotiate with all applicants regarding their applications prior to award, to clarify, verify, or
request information regarding any application. The City Council will award the depository services contract
to the applicant(s) whose application provides the most advantageous terms for the City, based on
compliance with the RFA requirements and the City’s needs. The City may request presentations and/or
demonstrations from any one or all applicants, and reserves the right to waive any formality or irregularity,
(with the exception of the due date and time) and to make awards to more than one applicant, or to reject
any or all applications.
Application Requirements:
1. One complete copy of the application as a PDF file submitted via the City’s
Bonfire purchasing platform, please include the bank name in the name of
the PDF file, such as: Hutto Depository RFA – ABC Bank
3. The MS-Excel Bank Service Fee Schedule submitted via the City’s Bonfire
purchasing platform. Please include the bank name in the name of the
Excel file, as in Hutto Fee Schedule – ABC Bank.
Delivery Instructions:
Applications will be accepted until 2:00 P.M. on July 1, 2026, via the following methods:
1. Submit the completed application package to the City’s Bonfire purchasing website:
https://huttotx.bonfirehub.com
Any application received after the date and hour set for application opening will not be accepted. Applicant
will be notified and will advise Hutto as to the disposition by either pick up, return at Applicant’s expense,
or destroyed with written authorization of the Applicant.
Governing Statutes:
Chapter 105, Texas Local Government Code
Chapter 2256, Texas Government Code, “Public Funds Investment Act” as
amended
Chapter 2257, Texas Government Code, “Public Funds Collateral Act” as
amended.
City of Hutto adopted Investment Policy.
Chapter 131, Sub-chapter Z, Sec. 131.903, Conflict of Interest, Texas Local
Government Code, “Finances”.
Eligibility to Apply: All qualified financial institutions with a main office or a branch office located
within 15 miles of City Hall, as authorized by policy adopted by the City
Council. (Section 105.011, (b), (1), and (2).
Term of Contract:
The term of the depository services contract will be for a maximum of five (5)
years; further delineated as an initial term of two (2) years with options to extend
for up to three (3) additional one (1) year periods under the same terms and
Primary Depository Services RFA
Page 3
conditions. The agreement will also provide for a transition period at the end of
the contract not to exceed ninety (90) days for migration to a new bank at the end
of the term.
Pre-Application Conference:
Date: Monday, June 8, 2026
Time: 11:00 a.m. CST
Location: Virtual – Zoom
Zoom Link: https://us06web.zoom.us/j/85072701896?pwd=ZNc7MYLeRXEzelvayhU8DdTkKQNVV9.1
Or, via dial in at 346-248-7799
Meeting ID: 850 7270 1896
Passcode: 686955
Authorized City Contact:
All inquiries and or, questions, should be in writing, directed to Sabrina Manning, Purchasing Officer at
Sabrina.Manning@HuttoTX.gov.
Pursuant to Chapter 105 of the Texas Local Government Code, this RFA is intended to serve as the
application submission form. There are multiple blanks to fill in and questions to be answered. The
evaluation of all applications received will be based on the responses included herein.
Exceptions, conditions, or qualifications to the provisions of the City’s specifications or requirements must
be clearly identified as such, with the reasons therefore, and alternate language proposed by the applicant,
if any, clearly stated and inserted in the appropriate place in the application submission.
Each of these exceptions, conditions, or qualifications to the City’s specifications may be included, as
appropriate, in the awarded depository services contract documents. Items and matters not explicitly
notated in this manner shall be deemed to be in conformance with the City’s specifications.
The services and fees represented in the RFA submission response from the awarded financial institution,
shall overrule any and all previous service or other contracts between the City and the financial institution,
as they relate to the accounts and services included herein. The City will not be obligated by any charges
and fees not clearly and accurately presented in the RFA submission from the awarded financial institution.
Services initiated after consummation of the depository services contract shall carry charges and fees
mutually agreed to, in writing, by the City and the awarded financial institution. Regardless of time delay,
the awarded financial institution shall refund or credit the City for any erroneous charges and fees not agreed
to in writing.
Primary Depository Services RFA
Page 4
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