RFP 26-4771 to provide Tax Deferred Annuity Program Services

Location:	Hawaii
Posted:	Jan 23, 2026
Due:	Feb 23, 2026
Agency:	State Government of Hawaii
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services S - Utilities and Training Services
Solicitation No:	P26001606
Publication URL:	To access bid details, please log in.

General Information

P26001606 RFP 26-4771 to provide Tax Deferred Annuity Program ServicesGeneral InformationSolicitation Number
P26001606Status
ReleasedDepartmentUniversity of HawaiiDivisionUniversity of HawaiiIslands (where the work/delivery is to be performed)
StatewideCategoryServicesRelease Date 01/23/2026Offer Due Date & Time02/23/2026 02:30 PMDescriptionThe University is coordinating approximately 34 service providers for approximately 1,438 participants in the University of Hawaii TDA program and is seeking a Contractor to assist the OHR in the TDA program administration and compliance tasks.Contact PersonAllen, Sarah-JaneEmail sallen9@hawaii.edu Phone808-213-1210General CommentsProcurement OfficerSarah AllenAttachments OPM4771RFPFIN01232026.pdf
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Allen, Sarah-Jane.

P26001606 RFP 26-4771 to provide Tax Deferred Annuity Program ServicesLine Items

Title

Quantity

Unit of Measure

Commodity Code

Tax-Deferred Annuity (TDA) Program Administration and Compliance

LOT

523940, 523940, 525110, 525110, 523940, 541611, 523940, 523940

Code Table

Commodity Code	Description
523940	Investment management
523940	Managing investment funds
525110	Pension plans (e.g., employee benefit, retirement)
525110	Retirement pension plans
523940	Financial investment advice services, customized, fees paid by client
541611	Financial management consulting (except investment advice) services
523940	Investment advice consulting services, customized, fees paid by client
523940	Investment advice counseling services, customized, fees paid by client

GeneralQuantity1Unit of MeasureLOTTitleTax-Deferred Annuity (TDA) Program Administration and ComplianceDescriptionThe Office of Human Resources (OHR) administers or oversees the administration of a variety of benefits that are provided or offered to employees. One such benefit is the University of Hawaii's 403(b) Tax-Deferred Annuity (TDA) Program which is a voluntary supplemental retirement income investment programs authorized and regulated by Sections 403(b) and 403(b)7 of the Internal Revenue Code (IRC) and Chapter 303 of the Hawaii Revised Statutes.
The OHR is not a financial advisor to employees on their supplemental retirement 403(b) and 403(b)7 investments. The OHR is charged with ensuring IRC compliance requirements are met and providing assistance to both the service providers and employees in administering the TDA Program. Failure to properly follow through on TDA problems such as exceeding the maximum allowable contribution, missing warrants, refund of contributions, etc., could lead to penalties incurred by the employee as well as the University of Hawaii.
Currently, the University is coordinating approximately 34 service providers for approximately 1,438 participants in the University of Hawaii TDA program and is seeking a Contractor to assist the OHR in the TDA program administration and compliance tasks. As a State entity, the University’s TDA program is exempt from ERISA. OHR will contract with the successful Offeror ("Contractor") to be the Administrator responsible for the TDA program administration, which includes but is not limited to, the tasks/deliverables as specified under the attached RFP document, titled: "SECTION 2 - SCOPE OF WORK".

Attachments

P26001606 RFP 26-4771 to provide Tax Deferred Annuity Program ServicesInstructions

VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
Order of Precedence: All requirements, including terms and conditions, contained in the solicitation shall apply and in the event of any conflicting language, the solicitation language shall hold precedence.
University of Hawaii General Provisions: All solicitations and awards shall be conducted in accordance with the terms and conditions specified in each specific solicitation and the University of Hawaii General Provisions dated September 2013 incorporated by reference. http://hawaii.edu/oprpm/docs/GP0913.pdf
ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.

The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.