Laptops and Related Services

Location:	Florida
Posted:	Dec 4, 2025
Due:	Jan 15, 2026
Agency:	Polk County Public Schools Facilities and Operations
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Solicitation No:	RFP-2025-9056-EK
Publication URL:	To access bid details, please log in.

Main

Agency
Volusia County School Board Procurement

Status
Active

Fiscal Year
2026

Primary Contact
Enid Kunce

Title
Laptops and Related Services

Secondary Contact
Kristine Kessler

Number
RFP-2025-9056-EK

Tertiary Contact
Jennifer Deveaux

Type
Request for Proposal

Department
ITS

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The School Board of Volusia County, Florida (hereinafter referred to as “District”) is seeking responses from qualified manufacturers and/or manufacturer authorized resellers who can efficiently deliver a high volume of touchscreen laptops and related services. On an annual basis the District purchases an average of 9,000 2-in-1 student devices and 1,200 professional grade laptops for District staff, with most deployment occurring between June and July of each year; however additional purchases are made on an as-needed basis throughout the school year. Proposer(s) must also provide related services in accordance with the terms and conditions of the Contract during the period of performance as specified in this Request for Proposal (RFP).

Dates(All times are listed as EST )

Broadcast Date
12/4/2025 4:00 PM EST

Question End Date
12/15/2025 12:00 PM EST

Due Date
1/15/2026 2:00 PM EST

Bid Opening Date

Pre-Bid Meetings

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
12/10/2025	2:00 PM	No	Microsoft Teams: Interested Proposers can join meeting in by dialing +1 878-787-7709, 260 580 102# or joining online with the link provided.

Shortlist Meeting

Total: 1 (All times are listed as EST )

Date	Time	Location
1/29/2026	11:00 AM	District Administrative Complex (DAC) 200 N. Clara Ave. DeLand, FL 32720 Conference Room # 219

Documents

Total: 3

Type	Name	Description	File Type
Request for Proposal	RFP-2025-9056-EK Laptops and Related Services.pdf	RFP-2025-9056-EK Laptops and Related Services Final	PDF
Request for Proposal	Attachment R Price Schedule.xlsx	Attachment R Price Schedule	Excel
Request for Proposal	Exhibit 1 - Evaluation Rubric.pdf	Exhibit 1 - Evaluation Rubric	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
RFP Response

Shipping
FOB Destination

Terms and Conditions
See attached Terms and Conditions

Include Shipping in Price of Items
Yes

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 1

Question	Date Asked	Answer	Date Answered
Can you clarify the type of AMD or Intel processors for all the laptops?	12/4/2025 5:33:38 PM

Commodity Codes

Total: 13

Code	Description
[203-10]	Batteries, Computer and Peripheral, Environmentally Certified Products
[203-14]	Battery Chargers, Computer and Peripheral, Environmentally Certified Products
[203-23]	Carts, Computer, Environmentally Certified Products
[204-54]	Microcomputers, Handheld, Laptop, and Notebook
[205-54]	Microcomputers, Handheld, Laptop, and Notebook, Environmentally Certified Products
[207-10]	Batteries, Computer and Peripheral
[207-14]	Battery Chargers, Computer and Peripheral
[907-28]	Communications Systems; TV; Microwave; Telephone; Computer
[917-57]	Lease Purchase, Computer Equipment
[920-47]	Support Services, Computer (Includes Computer Warranties)
[967-37]	Electrical and Electronic Products (Incl. Computers and Peripherals)
[205-47]	Integrated Hardware-Software I.T. Solution (Microcomputer), Environmentally Certified Products
[206-25]	Computer Systems, Digital

Publications

Total: 0

Publication

Date

Laptops and Related Services

See also