Billing Statements and Notices

Location:	Federal
Posted:	Jan 23, 2026
Due:	Feb 9, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	T - Photographic, Mapping, Printing, and Publications Services
Publication URL:	To access bid details, please log in.

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Program 716-S

Specifications by MRN

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U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Billing Statements and Notices

as requisitioned from the U.S. Government Publishing Office (GPO) by the

U.S. Department of Justice (DOJ)

United States Trustees Program

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning April 1, 2026 and ending March 31,

2027, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION TO

EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on February 9, 2026, at the U.S.

Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one (1)

hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate

email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid

submission will be accepted at this time. The program number and bid opening date must be specified in the subject

line of the emailed bid submission. Bids received after the bid opening date and time specified above will not be

considered for award.

THIS IS A NEW PROGRAM. THERE IS NO ABSTRACT AVAILABLE.

For information of a technical nature, contact Lucy Belden at lbelden@gpo.gov.

Billing Statements and Notices

716-S (03/27)

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SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective

December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing

and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

SUBCONTRACTING: Subcontracting is allowed for the printing and binding of the inserts and for the

manufacturing and printing of the mail-out envelopes only. The contractor is responsible for enforcing all contract

requirements outsourced to a subcontractor.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these

specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level III

(b) Finishing (item related) Attributes – Level III

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute

Specified Standard

P-7. Type Quality and Uniformity

Average type dimension

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s)

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM”

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding

performance period(s). For each performance period after the first, a percentage figure will be calculated as described

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to

adjustment by separate clause elsewhere in this contract.

Billing Statements and Notices

716-S (03/27)

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For the purpose of this clause, performance under this contract will be divided into successive periods. The first period

will extend from April 1, 2026 to March 31, 2027, and the second and any succeeding period(s) will extend for 12

months from the end of the last preceding period, except that the length of the final period may vary. The first day of

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month

interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is

then compared to the average of the monthly Indexes for the 12-month interval ending December 31, 2025, called the

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic

price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

SECURITY OF DATA: The contractor shall not release or sell to any person any technical or other data received

from the Government under this contract; nor shall the contractor use the data for any purpose other than that for

which it was provided to the contractor under the terms of the contract.

Contractor is cautioned that no Government provided information shall be used for non-Government business.

Specifically, no Government information shall be used for the benefit of a third party.

DATA RIGHTS: All data and materials furnished and produced in the performance of this contract shall be the sole

property of the Government. The contractor agrees not to assert rights or to establish any claim to such data/materials

in whole or in part in any manner or form, or to authorize others to do so, without prior written consent of the

Contracting Officer.

Information contained in all source documents and other media provided by the Government is the sole property of the

Government.

WARNING: Proper control and handling must be maintained at all times to prevent any information or materials

required to produce the products ordered under these specifications from falling into unauthorized hands. The

contractor shall not retain or distribute, in any form, any part of the materials furnished by the Government which are

not consumed in the preparation of the work, or which are generated as a result of this contract.

Unless otherwise indicated herein, all extra copies, materials, waste, etc., must be destroyed. (See “PREAWARD

PRODUCTION PLANS, Security Control Plan and Disposal of Waste Materials Plan” for additional information.)

SECURITY REQUIREMENTS: Protection of Confidential Information:

(a) The contractor shall restrict access to all confidential information obtained from the ordering agency in the

performance of this contract to those employees and officials who need it to perform the contract. Employees and

officials who need access to confidential information for performance of the contract will be determined at the

postaward conference between the Contracting Officer and the responsible contractor representative.

Billing Statements and Notices

716-S (03/27)

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(b) The contractor shall process all confidential information obtained from the ordering agency in the performance of

this contract under the immediate supervision and control of authorized personnel and in a manner that will

protect the confidentiality of the records in such a way that unauthorized persons cannot retrieve any such records.

agency in the performance of this contract of the confidential nature of the information and the safeguards

required to protect this information from improper disclosure.

(d) For knowingly disclosing information in violation of the Privacy Act, the contractor and the contractor employees

may be subject to the criminal penalties as set forth in 5 U.S.C Section 552a (i)(1), which is made applicable to

contractors by 5 U.S.C. 552a (m)(1) to the same extent as employees of the Government.

(e) The contractor shall assure that each contractor employee with access to confidential information knows the

prescribed rules of conduct, and that each contractor employee is aware that he/she may be subject to criminal

penalties for violations of the Privacy Act.

(f) All confidential information obtained from the ordering agency for use in the performance of this contract shall, at

all times, be stored in an area that is physically safe from unauthorized access.

(g) All such information shall be handled as confidential and may not be disclosed without the written permission of

the ordering agency and/or the Contracting Officer.

(h) The Government reserves the right to conduct on-site visits to review the contractor’s documentation and inhouse

procedures for protection of confidential information.

(i) If a subcontractor is used for the sorting and/or mailing, the subcontractor must conform to all security

requirements of the contract.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the

award of a contract. As part of the financial determination, the contractor in line for award may be required to provide

one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by

the Government. Failure to provide the requested information in the time specified by the Government may result in

the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

Additionally, the preaward survey will include a review of all subcontractors (as applicable) involved, along with their

specific functions, and the contractor’s security control and disposal of waste material plans as required by this

specification.

Billing Statements and Notices

716-S (03/27)

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PREAWARD PRODUCTION PLANS: As part of the preaward survey, the contractor shall present, in writing, to

the Contracting Officer within five (5) workdays of being notified to do so by the Contracting Officer or his/her

representative, detailed plans for each of the below activities. If the Government requests additional information after

review of the production plans, the contractor must submit updated plans within two (2) workdays of request.

The Preaward Production Plans must be formatted so that each plan, as specified below, is its own section, and all

information required for that plan is specified in that section. The plans must be furnished as one document with each

plan separately identified.

Option Years: For each option year that may be exercised, the contractor will be required to review their plans and

re-submit in writing the above plans detailing any changes and/or revisions that may have occurred. The revised plans

are subject to Government approval and must be submitted to the Contracting Officer or his/her representative within

five (5) workdays of notification of the option year being exercised.

NOTE: If there are no changes/revisions, the contractor will be required to submit to the Contracting Officer or

his/her representative a statement confirming that the current plans are still in effect.

These proposed plans are subject to review and approval by the Government, and award will not be made

prior to approval of same. The Government reserves the right to waive some or all of these plans.

Security Control Plan: The contractor shall maintain, in operation, an effective security system where items by these

specifications are produced and/or stored (awaiting distribution or disposal) to assure against theft and/or the product

falling into unauthorized hands.

The Government retains the right to conduct security reviews at any time during the term of the contract.

The security control plans must address in detail, at a minimum, the following –

▪ How all accountable materials will be handled throughout all phases of production.

▪ How the disposal of waste materials will be handled. (See “Disposal of Waste Materials Plan.”)

▪ If applicable, list of subcontractor(s) and their specific function.

▪ How all applicable Government-mandated security/privacy/rules and regulations, as cited in this contract,

shall be adhered to by the contractor and/or subcontractor(s), as applicable.

Disposal of Waste Materials Plan: The contractor is required to demonstrate how all waste materials used in the

production of sensitive records will be definitively destroyed (e.g., burning, pulping, shredding, macerating, or other

suitable similar means). Electronic records must be definitively destroyed in a manner that prevents reconstruction.

Definitively destroying the records means the material cannot be reassembled and used in an inappropriate manner in

violation of law and regulations. Sensitive records are records that are national security classified or exempted from

disclosure by statute, including the Privacy Act or regulation.

The contractor, at a minimum, must crosscut shred all documents into squares not to exceed 1/4”. All documents to be

destroyed cannot leave the security of the building and must be destroyed at contractor’s printing site. The contractor

must specify the method planned to dispose of the material.

Subcontracting is not allowed.

PREAWARD TEST: The contractor being considered for award may be required to demonstrate their ability to

produce the items required in these specifications by completing a preaward test at the requisite quality level. The

Government reserves the right to waive the preaward test if there is other evidence that, in the opinion of the

Contracting Officer, indicates that the contractor being considered for award has the capability to successfully produce

the items required.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.