BCSD Custodial Supplies Bid #26-04-02 Instructions

BAKERSFIELD CITY SCHOOL DISTRICT
David West EDUCATION CENTER, 1300 BAKER STREET
Director BAKERSFIELD, CALIFORNIA 93305-4326
Department of Stores and Purchasing (661) 631-4712
westd@bcsd.com
April 8, 2026
Dear Prospective Bidder,
The Bakersfield City School District is soliciting bids for Custodial Supplies, Bid #26-04-02. Bids will be received
until Tuesday, May 5, 2026, at 11:00 a.m. via our online bidding portal. Vendors must register through the
District's online bidding portal to review and submit bid opportunities www.bcsd.com/planetbids.
All specified items, or approved equals will be considered and it is imperative that bidders clearly identify the
brands, product numbers, package quantities, and unit prices for the items bid. Any ambiguities in a bid response
will be cause for rejection of that item. If there is any question as to the "or equal" nature of the alternate offering,
please include a sample (see conditions 11 & 12). Please review the attached General Conditions and Instructions
for Bidding prior to preparing your bid. A listing of our historical usage of specific items over a twelve (12)
month period is included for your review only and is not a guarantee of purchases in similar quantities. Items will
be ordered on an "as needed" basis in varying quantities. The bid will be awarded by line item to the lowest
responsive and responsible bidder for one year, July 1, 2026 - June 30, 2027.
Bid pricing shall remain firm for the contract term unless the District approves a documented manufacturer's price
increase. Any requested increase must be submitted in writing at least 60 days in advance, supported by
manufacturer documentation, and shall not exceed 5% per line item during the term of the bid. All items must be
bid, delivered, F.O.B. Bakersfield City School District warehouse or individual school site, as noted on the
purchase order within thirty (30) business days of the purchase order date.
Bid tabulations will be available online following the May 26, 2026, Board Meeting. Please visit the BCSD.com
website, under the Purchasing Department, to view active bids.
All prospective bidders must register to participate in the bid through the District's online portal to review bid
opportunities, receive changes, and addenda. We look forward to receiving your electronic bid response.
Sincerely,
David West
David West
Director, Purchasing
1 | Pa g e

BAKERSFIELD CITY SCHOOL DISTRICT
GENERAL CONDITIONS AND INSTRUCTIONS FOR
BIDDING EQUIPMENT AND/OR SUPPLIES
CUSTODIAL SUPPLIES - Bid #26-04-02
1. All responses including the attached bid forms must be submitted online, on or before Tuesday, May 5,
2026, at 11:00 a.m. It is the bidder's responsibility to ensure your bid is submitted before the bid deadline.
Late bids will not be accepted. The district will not accept any bids or bid modifications submitted by
facsimile, via hardcopy, or electronic mail transmission.
2. All bids must be submitted by a responsible officer or employee. Obligations assumed by such submission
must be fulfilled. Bid pricing is to be good through June 30, 2027. A successful bidder shall not be relieved
of the bid submitted without the District's consent or bidder's recourse to Public Contract Code Section
5100 et seq. No bidder may withdraw a bid for a period of sixty (60) days after the date set for the opening
of bids.
3. All prices or notations must be submitted online. Verify all quotations before submission, as they cannot
be corrected after the bids are opened. Bids not submitted on the online portal shall be disregarded. Bidders
are limited to one price per line item. Multiple bids by a single vendor will not be accepted unless alternative
bids are called for.
4. All items are to be bid, delivered, F.O.B. Bakersfield City Schools District warehouse or school site as
designated on the purchase order. No charge for containers, packing, draying, handling, or any other
purpose will be allowed over and above the prices bid. Return of products for warranty purposes shall be
free of all cost to the District.
5. The successful bidder shall not be held responsible for delays in performance of the contract caused by
strikes, lockouts, labor disturbances, lack of or failure by transportation, acts of the government or other
causes similar to the foregoing which are beyond the control of and are not the fault of the bidder; provided
however, that whenever the bidder shall claim that delays are due to any or all of the above-named causes
the bidder shall within five days after the occurrence of the cause or causes of delay request extension of
time from the Governing Board of the District; such request shall be in writing and shall state in detail the
reason or reasons why the said cause or cause of delay will prevent timely delivery. If the Governing Board
finds that extension of time is equal to the delay resulting from such cause or causes of, the Governing
Board may, at its option, rescind the contract. Delays attributable to supply chain or inventory issues will
not constitute excusable delays.
6. The delivery date of supplies, equipment, or services shall be as specified on the District's Purchase Order
or within 30 days of the Purchase Order date.
7. The Board of Education anticipates awarding by line item to the lowest responsive and responsible bidder;
however, the Board reserves the right to reject any or all bids, waive informalities, and award one or more
contracts as permitted by law. Per Public Contract Code Section 20117, if two or more bids are identical
in all respects, the district may determine by lot which bidder will be awarded the contract or the vendor
who has offered the most consistent service and reliability in the past. This requirement applies to
competitive bidding for the purchase, sale, or lease of real property, supplies, materials, equipment services,
bonds, or the awarding of any contract.
8. Bidders may elect to bid on any or all items. "ALL OR NOTHING" BIDS WILL NOT BE ACCEPTED.
9. Pursuant to Public Contract Code Sections 20118 and 20265, other school districts, public agencies,
political subdivisions, municipalities and tax-supported agencies in the State of California, including but
not limited to Cities, Counties, County Office of Education, State Agencies, and Public School Districts
2 | Pa g e

may purchase products and/or associated alternates under same terms and conditions of this bid. The
District waives its right to require other districts to draw their warrant in favor of the district and authorizes
each district/agency to make payments directly to the successful bidder.
10. Bidders have the option to accept or decline this piggyback option on a per-request basis.
11. Alternate supplies, equipment, or services will be considered. The Board of Education reserves the right
to be the sole judge of the merit and suitability of such supplies, equipment, or services. The use of the
name of a manufacturer, or any special brand, make, or model number, in describing any items in the
Contract Documents does not restrict bidders to that manufacturer or specific article. An equal of the named
product will be given due consideration. Specifications or model numbers from manufacturers are included
in this bid for clarification purposes. Refer to Appendix B of this document for full technical specifications.
12. If requesting to substitute a product, please include all relevant information including manufacturer and
model numbers. Samples are required if bidding on a substitute item. A physical sample must be submitted
for each item that is bid by the vendor when it is not bid as specified. Failure to submit samples prior to
10:00 a.m. April 21, 2026, may be considered a reason for the disqualification of the bid. A Substitute
Request Form is included in this bid package.
13. Should any bidder question or protest the award of contract to the apparent low bidder(s), such question or
protest must be furnished in writing to the Director of Purchasing no later than three (3) working days
following the date of bid opening. Untimely protests will not be reviewed by the District and will be
returned to the proposer. Such submittal must fully explain the basis of objection supported by all relevant
information, facts, and details. The letter must be signed by an authorized representative stating specific
reason(s) for the protest including all relevant facts (law, rule, regulation, and criteria). Bid protests will be
reviewed by the Director of Purchasing and the Assistant Superintendent of Business Services. The affected
proposer will be given an opportunity to rebut the evidence and present evidence that the proposer should
be allowed to perform the work. The District will issue a written final decision within fifteen (15) days of
receipt of the protest unless factors beyond the District's reasonable control prevent such resolution.
14. Questions regarding this bid must be submitted through the "Q&A" tab in the online bidding portal on or
before 10:00 a.m. April 21, 2026. An addendum will be issued, if necessary, on or before April 24, 2026.
Oral communications by District employees concerning this bid shall not be binding on the District and
shall in no way excuse the vendor of his/her obligations as set forth in the bid.
15. Each bidder must upload a fully executed Drug-Free Workplace Certification, Iran Contracting Act
Certification, Non-Collusion affidavit and Federal Certifications with the completed bid proposal as
outlined in Appendix A. The documents are included in this bid package as individual files available
through the bid portal. It is the bidder's responsibility to ensure all files are correctly uploaded in advance
of the aforementioned bid deadline.
16. The Bakersfield City School District has been designated as a drug, alcohol, and tobacco-free District.
Tobacco use (smoked or smokeless) is prohibited at all times in all areas of District property.
17. If an awarded bidder defaults, the District may procure the materials or services from other sources,
typically the 2nd place bidder, and may recover the loss occasioned thereby from any unpaid balance due
the bidder or by proceeding against a bidder's bond, if any, or by suit against the bidder. The prices paid
by the District shall be considered the prevailing market prices at the time such purchase is made.
18. In the event of litigation, the bid documents, specifications, and related matters shall be governed by and
construed in accordance with the laws of the State of California. Venue shall be with the appropriate state
or federal court located in Kern County.
3 | Pa g e

19. Bidder agrees to comply with, and be bound by, and assist the District in ensuring compliance with, 2 CFR
Section 200.322, as applicable. 2 CFR Section 200.322 requires the bidder to provide a preference for the
purchase, acquisition, or use of goods, products, or materials produced in the United States (including but
not limited to iron, aluminum, steel, cement, and other manufactured products), to the greatest extent
possible.
20. In connection with the execution of this contract, the bidder shall not discriminate against any employee or
applicant for employment because of race, religion, color, sex, or national origin. The bidder shall take
affirmative actions to ensure that applicants are employed and that employees are treated during their
employment, without regard to their race, religion, color, sex, or national origin. Such actions shall include,
but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment, lay-off,
termination; rates of pay or other form of compensation; and selection for training, including
apprenticeship.
21. The successful bidder shall agree not to assign, transfer, convey, sublet, or otherwise dispose of the items
appearing on this bid form, or any rights accruing thereunder, title or interest therein, funds to be received
hereunder, or any power to execute the same without the consent in writing of the District Governing Board.
Notice is hereby given that the District will not honor any assignment made by the successful bidder unless
the consent in writing, as indicated above, has been given.
22. The vendor shall hold the DISTRICT, its officers, agents, servants, and employees harmless from liability
of any nature or kind whatsoever, on account of use by the publisher or author, manufacturer, or agent, of
any copyrighted composition, secret process, patented or unpatented invention, article or appliance
furnished or used under this bid.
4 | Pa g e

Appendix A
Required Documents
ATTENTION: The online bid portal will not allow a bidder to click the "Submit" button if any of the
mandatory documents listed below are missing. It is the bidder's responsibility to ensure all files are
correctly uploaded in advance of the aforementioned bid deadline. All bids must be submitted by a
responsible officer or employee.
1. Non-Collusion Declaration
2. Conflict of Interest Disclosure Statement
3. Drug-Free Workplace Certification
4. Federal Certifications
5. Iran Contracting Act
6. Piggyback Cooperative Purchasing Agreement
5 | Pa g e

Appendix B
Technical specifications
IMPORTANT NOTE TO BIDDERS:
To ensure the highest level of accuracy and to assist in the preparation of a responsive bid, the Bakersfield City
School District has provided Appendix B as a complete reference for all required items.
* Full Descriptions: While all items listed here match the "Line Items" tab within the online bidding
portal, the portal interface may require users to "mouse over" or "hover" to view long-form
descriptions.
* Accuracy: This document provides the full technical specifications, manufacturer names, and model
numbers that have been approved through previous history.
* Requirements: Specific Product Identification: For line items where the District has listed multiple
acceptable manufacturers or "approved equals," the bidder must clearly identify the specific
manufacturer and model number they are bidding.
* Substitutions: If requesting to substitute a product, please include all relevant information including
manufacturer and model numbers. Samples are required if bidding on a substitute item. A physical
sample must be submitted for each item that is bid by the vendor when it is not bid as specified. Failure
to submit samples prior to 10:00 a.m. April 14, 2026, may be considered a reason for the
disqualification of the bid. A Substitute Request Form is included in this bid package.
Line Item Responses
All bidders are required to provide responses in each of the three form fields available for each line item on the
bid. All Line Items must have a Unit Price or a Response of "No".
* Unit price: Please enter the unit price based on the unit of measure indicated.
* Response:
"Yes" - Indicates that the bidder has bid the line item product as specified
o
"No" - Indicates that the bidder chooses not to bid on this line item
o
"Alt" - Indicates that the bidder has provided an approved substitute alternative item as outlined
o
in sections 11 and 12 of the General Conditions and Instructions for Bidding Equipment and/or
Supplies.
* Comments: Please indicate the manufacturer and model number of the alternate approved substitute.
6 | Pa g e

Line
Brand
Item Item Desc Unit Of Measure QTY Manufacturer ModelNum
Req
No.
TAPE - PLASTIC - CAUTION - 1.5 MIL
YELLOW WITH BLACK
EMPIRE, AGENT, CORDOVA
PRINT - BARRICADE TAPE -
1 roll 100 T15101, HARRIS, GREAT
CONTRACTOR GRADE- UNLEADED
NECK,JOHNSON WILSHIRE
PIGMENTS AND INKS - 3" BARRIER X
1000' ROLL
CORD - EXTENSION 25 FOOT - 14/3
ROUND TYPE CORD -
INDOOR/OUTDOOR - 3-PRONG
POWER PHASE ORANGE
2 MOLDED U-GROUND each 25
SINGLE OUTLET OR EQUAL
LIGHTED PLUG - 15 AMPS/14 GAUGE -
UL CERTIFIED
MEETS OSHA SPECS
CORD - EXTENSION 50 FOOT - ROUND
TYPE CORD -
INDOOR/OUTDOOR - 3-PRONG
HUSKY, GRAINGERS,WOODS,
3 MOLDED U-GROUND each 20
POWER PHASE
CAP AND PLUG - 13 AMPS/16 GAUGE -
UL CERTIFIED
MEETS OSHA SPECIFICATIONS
CORD - VACUUM - 50' - YELLOW - 16
GAUGE
MUST FIT PROTEAM VACUUM BRAND
4 each 200 PROTEAM 101678 101678 PROTEAM
- USED FOR
BACKPACK VACUUM - LIGHT-UP
FEATURE ON ITS ENDS
AMMONIA - CLEAR - GENERAL ULTRA CLEAN, PURE BRIGHT,
5 CLEANING gallon 550 KIK ALLPURPOSE, CHEMCOR
4-GALLON PER CASE CHEMICAL
CLEANER - GLASS - TABLET/PILL -
BIODEGRADABLE -
PRE-MEASURED - NO PHOSPHATES -
6 pack 300 UNGER ENTERPRISES INC PL100 UNGER
WHITE
PL100
1TABLET TO 21/2 GALLON - 100PILLS,
PACK CONTAINER
PLASTIC BOTTLE - 24 OZ. - SPRAY - C-924B HOSPTECO/IMPACT,
7 HIGH DENSITY POLYETHYLENE - each 400 CONTINENTAL COMMERCIAL,
MOLDED IN GRADUATION - NATURAL CLEAN CHOICE
TRIGGER SPRAYER - MUST FIT 24 CONTINENTAL, CLEAN
8 OUNCE PLASTIC each 400 CHOICE, TOLCO, IMPACT,
BOTTLE WHITE CAP - PISTOL GRIP BOARDWALK OR EQUAL
BATTERY - 9V
DURACELL PC1604, ENERGIZER
9 INDUSTRIAL STRENGTH - LEAK- each 400
EN22
PROOF
BATTERY - AA - 1-1/2 VOLT
DURACELL PC1500, ENERGIZER
10 INDUSTRIAL STRENGTH - LEAK- each 12000
EN91
PROOF

BROOM - SYNTHETIC/
POLYPROPYLENE BRISTLE -
AD0852, E507012, RUBBERMAID
11 ANGLED TRIM - DURABLE HANDLE each 175
RCP638906BK
STRAW BRISTLES **NOT
ACCEPTABLE**
BATTERY - C - 1-1/2 VOLT
DURACELL PC1400, ENERGIZER
12 INDUSTRIAL STRENGTH - LEAK- each 400
EN93
PROOF
BATTERY - AAA - 1-1/2 VOLT
DURACELL PC2400, ENERGIZER
13 INDUSTRIAL STRENGTH - LEAK- each 6000
EN92
PROOF
BATTERY - LITHIUM - CR2
ENERGIZER - ELICR2BP,
14 INDUSTRIAL STRENGTH - LEAK- each 100
DURACELL DLCR2BPK
PROOF
BATTERY - 2016 - 3V LITHIUM COIN -
15 CR2016 - 2/pk 100 DURACELL, ENERGIZER
2/PK
BUCKET - PLASTIC -10 QUART - GRAY
HEAVY DUTY POLYETHYLENE WITH
ROLLED RIM AND POURING LIP - RENO5147-IB, RUBBERMAID,
16 each 100
DETACHABLE WIRE BAIL FASTENED CLEANCHOICE
TO
REINFORCED PLASTIC EARS
BATTERY - ALKALINE - D - 1-1/2
VOLTS DURACELL PC1300/PROCELL,
17 each 600
INDUSTRIAL STRENGTH - LEAK- ENERGIZER EN95
PROOF
CLEANER - ALL PURPOSE -
HYDROGEN PEROXIDE
18 gallon 1000 SPARTAN CLEAN BY PEROXY
NON-VISCOUS, BIODEGRADABLE,
PHOSPHATE FREE
CAN - TRASH - 32 GALLON - WITHOUT
COVER - GRAY
MOLDED PLASTIC - RIGID - NO RUBBERMAID, C3200G
19 each 25
SEAMS - BRONCO, HUSKEE, DELAMO
- CORROSION RESISTANT - STEAM
CLEANABLE
CAN - TRASH - 44 GALLON -
WITHOUT COVER - GRAY
MOLDED PLASTIC - RIGID - NO SEAMS RUBBERMAID, CLEAN CHOICE,
20 each 40
- DELAMO
CORROSION RESISTANT - STEAM
CLEANABLE
8 | Pa g e

CAN - TRASH - 20 GALLON -
WITHOUT COVER - GRAY
MOLDED PLASTIC - RIGID - NO SEAMS RUBBERMAID, C2000G
21 each 30
- BRONCO
CORROSION RESISTANT - STEAM
CLEANABLE
DOLLY- TRASH CAN - UNIVERSAL -
DURABLE -
(5)FIVE 3" NON-MARKING QUIET IMPACT, CONTINENTAL C-
22 each 100
SWIVEL CASTERS - 3244PK, BRUTE
FITS 20, 32, 44, AND 55 GALLON
CONTAINERS
CLOTH - MICROFIBER - STANDARD
GRADE RENOWN, IMPACT, WILEN,
23 case 40
260 GSM - 16"X16" - COLOR YELLOW MICROWORKS, KLEENLINE
LAUNDERABLE / 200 PER CASE
CLEANER - DMQ - NEUTRAL -
DISINFECTANT SPARTAN DMQ 106204,
24 gallon 1500
CONCENTRATE, FILM FREE(4 MAINTEX CITRA-CIDE
GALLONS/CASE)
NEUTRALIZER - EASY PAK -
CLEANING DILUTION
CONDITIONER/ODOR COUNTERACT -
POWDERED DIVERSITY 990685, STEANS
25 tub 50
COMPOUND - DISSOLVES IN WATER - WAXIE NEUTRALIZER
CONCENTRATE -
STRAW COLOR - ODORLESS -90 X
0.5OZ PACKETS/ TUB
FLOOR FINISH - 25% HIGH SOLIDS - PH
8.0- 9.0
26 SCUFFMARK,WATERSPOT,BLACK gallon 1000 SPARTAN ISHINE 405504 405504 SPARTAN
HEAL MARK, AND
POWDER RESISTANCE
SAN JOAQUIN B293A SWIPE,
CLEANER - SWIPE - DEGREASER (4
27 case 400 CONTINENTAL CHEMICAL, EN-
GALLONS/CASE)
12389
HEALTH GARDS GREEN 5000,
COVER - TOILET SEAT - PREMIUM 1/2
ROYAL, ROCHESTER REST
28 FOLD - FLAT case 250
ASSURED, ROYALTY PREMIER,
20PK/CASE- 250SHEETS/PACKAGE
MAINTEX
DUSTER- LAMB'S WOOL - 42" WITH LS-WLD LAMBSKIN, IMPACT,
29 EXTENSION each 350 ETTEORE, CLEAN CHOICE
31" WITHOUT BEING EXTENDED NEWELL
COBWEB HEAD - POLY FIBER BRUSH
30 DUSTER WITHOUT HANDLE - each 200 CSM36340414, JANICO
UTILIZES ELECTROSTATIC CHARGE -
9 | Pa g e

LIGHTWEIGHT CONTOURED ROUND
DESIGN - BLUE
COBWEB HANDLE - 34" - 59" CARLISLE CSM36545000,
31 each 200
EXTENDABLE HANDLE ETTORE
DUSTPAN - LOBBY - "FLIP DOWN" - 39-
1/2" HANDLE CARLISLE/FLOP AC#361410,
32 each 100
RUST PROOF - BREAK RESISTANT RUBBERMAID, JANICO
PLASTIC
FLOOR CLEANER - CONCENTRATE
PH7.5 - NO RINSE SPARTAN DAMP MOP,
33 gallon 1500
BIODEGRADABLE - PHOSPHATE FREE MAINTEX REFLECT
-NEUTRAL
FLASHLIGHT - 200 - 250 LUMENS
MINIMUM - LED -
34 each 100 ORMADUS, RIVER ROCK
ECONOMICAL - HANDHELD -
EMERGENCY
PC-404816N-ALLSTATE,
INT4048XH, HIGHMARK,
CALITEX,UNIPACKUPC404816N,
LINER - PLASTIC TRASH - SIZE 40" X
CENTRALPOLY,
48" - NATURAL -
COLONIALHXC48XC,
35 MINIMUM 16 MICRON - .62 MIL - HIGH case 2000
HERITAGE/KLEENLINE,
DENSITY -
VICTORIA BAY OR SEND
CORELESS ROLL LINERS- 250/CASE
SAMPLES
OF SUBSTITUTE PRODUCTS -
MAY INCLUDE LOW DENSITY
LINER - PLASTIC TRASH - 10 GALLON
CAPACITY -
36 case 300 REP2423, IBS/PITT, INT2424REG,
15"x 9"x23" - .45 MIL - BLACK -
VICTORIA BAY, CALTREX
1000/CASE
MAT DOOR - 3'x4' FIBER -
GRAY/CHARCOAL WITH
ANTISLIP - GUARANTEED AGAINST ANDERSON
37 each 30 ANDERSON MAT WATER HOG
STAINING OR FADING - WILL NOT MAT
CRUSH WITH HEAVY TRAFFIC -
INDOOR OR OUTDOOR
MOP - TOILET BOWL - WHITE
SWAB HEAD MADE OF 100% ACRYLIC JOHNNY MOP #204, IMPERIAL
38 each 400
FIBER 85101, CLEAN CHOICE, JANICO
HANDLE MADE OF POLYETHYLENE
MASK - DUST - COMFORT - LIGHT
DUTY- CONE
SAFETY ZONE, IMPACT, BODY
39 SINGLE LATEX-FREE ELASTIC FIXED box 50
GUARD
STRAP - ADJUSTABLE METAL NOSE
BAND - ONE SIZE FITS ALL - 50/BOX
10 | Pa g e