BCSD Custodial Supplies Bid #26-04-02 Instructions

Location:	California
Posted:	Apr 8, 2026
Due:	May 5, 2026
Agency:	Bakersfield City School District
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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BAKERSFIELD CITY SCHOOL DISTRICT

David West

Director

Department of Stores and Purchasing

westd@bcsd.com

EDUCATION CENTER, 1300 BAKER STREET

BAKERSFIELD, CALIFORNIA 93305-4326

(661) 631-4712

April 8, 2026

Dear Prospective Bidder,

The Bakersfield City School District is soliciting bids for Custodial Supplies, Bid #26-04-02. Bids will be received

until Tuesday, May 5, 2026, at 11:00 a.m. via our online bidding portal. Vendors must register through the

District’s online bidding portal to review and submit bid opportunities www.bcsd.com/planetbids.

All specified items, or approved equals will be considered and it is imperative that bidders clearly identify the

brands, product numbers, package quantities, and unit prices for the items bid. Any ambiguities in a bid response

will be cause for rejection of that item. If there is any question as to the “or equal” nature of the alternate offering,

please include a sample (see conditions 11 & 12). Please review the attached General Conditions and Instructions

for Bidding prior to preparing your bid. A listing of our historical usage of specific items over a twelve (12)

month period is included for your review only and is not a guarantee of purchases in similar quantities. Items will

be ordered on an “as needed” basis in varying quantities. The bid will be awarded by line item to the lowest

responsive and responsible bidder for one year, July 1, 2026 – June 30, 2027.

Bid pricing shall remain firm for the contract term unless the District approves a documented manufacturer's price

increase. Any requested increase must be submitted in writing at least 60 days in advance, supported by

manufacturer documentation, and shall not exceed 5% per line item during the term of the bid. All items must be

bid, delivered, F.O.B. Bakersfield City School District warehouse or individual school site, as noted on the

purchase order within thirty (30) business days of the purchase order date.

Bid tabulations will be available online following the May 26, 2026, Board Meeting. Please visit the BCSD.com

website, under the Purchasing Department, to view active bids.

All prospective bidders must register to participate in the bid through the District’s online portal to review bid

opportunities, receive changes, and addenda. We look forward to receiving your electronic bid response.

Sincerely,

David West

Director, Purchasing

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BAKERSFIELD CITY SCHOOL DISTRICT

GENERAL CONDITIONS AND INSTRUCTIONS FOR

BIDDING EQUIPMENT AND/OR SUPPLIES

CUSTODIAL SUPPLIES - Bid #26-04-02

1. All responses including the attached bid forms must be submitted online, on or before Tuesday, May 5,

2026, at 11:00 a.m. It is the bidder’s responsibility to ensure your bid is submitted before the bid deadline.

Late bids will not be accepted. The district will not accept any bids or bid modifications submitted by

facsimile, via hardcopy, or electronic mail transmission.

2. All bids must be submitted by a responsible officer or employee. Obligations assumed by such submission

must be fulfilled. Bid pricing is to be good through June 30, 2027. A successful bidder shall not be relieved

of the bid submitted without the District’s consent or bidder’s recourse to Public Contract Code Section

5100 et seq. No bidder may withdraw a bid for a period of sixty (60) days after the date set for the opening

of bids.

3. All prices or notations must be submitted online. Verify all quotations before submission, as they cannot

be corrected after the bids are opened. Bids not submitted on the online portal shall be disregarded. Bidders

are limited to one price per line item. Multiple bids by a single vendor will not be accepted unless alternative

bids are called for.

4. All items are to be bid, delivered, F.O.B. Bakersfield City Schools District warehouse or school site as

designated on the purchase order. No charge for containers, packing, draying, handling, or any other

purpose will be allowed over and above the prices bid. Return of products for warranty purposes shall be

free of all cost to the District.

5. The successful bidder shall not be held responsible for delays in performance of the contract caused by

strikes, lockouts, labor disturbances, lack of or failure by transportation, acts of the government or other

causes similar to the foregoing which are beyond the control of and are not the fault of the bidder; provided

however, that whenever the bidder shall claim that delays are due to any or all of the above-named causes

the bidder shall within five days after the occurrence of the cause or causes of delay request extension of

time from the Governing Board of the District; such request shall be in writing and shall state in detail the

reason or reasons why the said cause or cause of delay will prevent timely delivery. If the Governing Board

finds that extension of time is equal to the delay resulting from such cause or causes of, the Governing

Board may, at its option, rescind the contract. Delays attributable to supply chain or inventory issues will

not constitute excusable delays.

6. The delivery date of supplies, equipment, or services shall be as specified on the District’s Purchase Order

or within 30 days of the Purchase Order date.

7. The Board of Education anticipates awarding by line item to the lowest responsive and responsible bidder;

however, the Board reserves the right to reject any or all bids, waive informalities, and award one or more

contracts as permitted by law. Per Public Contract Code Section 20117, if two or more bids are identical

in all respects, the district may determine by lot which bidder will be awarded the contract or the vendor

who has offered the most consistent service and reliability in the past. This requirement applies to

competitive bidding for the purchase, sale, or lease of real property, supplies, materials, equipment services,

bonds, or the awarding of any contract.

8. Bidders may elect to bid on any or all items. “ALL OR NOTHING” BIDS WILL NOT BE ACCEPTED.

9. Pursuant to Public Contract Code Sections 20118 and 20265, other school districts, public agencies,

political subdivisions, municipalities and tax-supported agencies in the State of California, including but

not limited to Cities, Counties, County Office of Education, State Agencies, and Public School Districts

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may purchase products and/or associated alternates under same terms and conditions of this bid. The

District waives its right to require other districts to draw their warrant in favor of the district and authorizes

each district/agency to make payments directly to the successful bidder.

10. Bidders have the option to accept or decline this piggyback option on a per-request basis.

11. Alternate supplies, equipment, or services will be considered. The Board of Education reserves the right

to be the sole judge of the merit and suitability of such supplies, equipment, or services. The use of the

name of a manufacturer, or any special brand, make, or model number, in describing any items in the

Contract Documents does not restrict bidders to that manufacturer or specific article. An equal of the named

product will be given due consideration. Specifications or model numbers from manufacturers are included

in this bid for clarification purposes. Refer to Appendix B of this document for full technical specifications.

12. If requesting to substitute a product, please include all relevant information including manufacturer and

model numbers. Samples are required if bidding on a substitute item. A physical sample must be submitted

for each item that is bid by the vendor when it is not bid as specified. Failure to submit samples prior to

10:00 a.m. April 21, 2026, may be considered a reason for the disqualification of the bid. A Substitute

Request Form is included in this bid package.

13. Should any bidder question or protest the award of contract to the apparent low bidder(s), such question or

protest must be furnished in writing to the Director of Purchasing no later than three (3) working days

following the date of bid opening. Untimely protests will not be reviewed by the District and will be

returned to the proposer. Such submittal must fully explain the basis of objection supported by all relevant

information, facts, and details. The letter must be signed by an authorized representative stating specific

reason(s) for the protest including all relevant facts (law, rule, regulation, and criteria). Bid protests will be

reviewed by the Director of Purchasing and the Assistant Superintendent of Business Services. The affected

proposer will be given an opportunity to rebut the evidence and present evidence that the proposer should

be allowed to perform the work. The District will issue a written final decision within fifteen (15) days of

receipt of the protest unless factors beyond the District’s reasonable control prevent such resolution.

14. Questions regarding this bid must be submitted through the “Q&A” tab in the online bidding portal on or

before 10:00 a.m. April 21, 2026. An addendum will be issued, if necessary, on or before April 24, 2026.

Oral communications by District employees concerning this bid shall not be binding on the District and

shall in no way excuse the vendor of his/her obligations as set forth in the bid.

15. Each bidder must upload a fully executed Drug-Free Workplace Certification, Iran Contracting Act

Certification, Non-Collusion affidavit and Federal Certifications with the completed bid proposal as

outlined in Appendix A. The documents are included in this bid package as individual files available

through the bid portal. It is the bidder’s responsibility to ensure all files are correctly uploaded in advance

of the aforementioned bid deadline.

16. The Bakersfield City School District has been designated as a drug, alcohol, and tobacco-free District.

Tobacco use (smoked or smokeless) is prohibited at all times in all areas of District property.

17. If an awarded bidder defaults, the District may procure the materials or services from other sources,

typically the 2nd place bidder, and may recover the loss occasioned thereby from any unpaid balance due

the bidder or by proceeding against a bidder’s bond, if any, or by suit against the bidder. The prices paid

by the District shall be considered the prevailing market prices at the time such purchase is made.

18. In the event of litigation, the bid documents, specifications, and related matters shall be governed by and

construed in accordance with the laws of the State of California. Venue shall be with the appropriate state

or federal court located in Kern County.

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19. Bidder agrees to comply with, and be bound by, and assist the District in ensuring compliance with, 2 CFR

Section 200.322, as applicable. 2 CFR Section 200.322 requires the bidder to provide a preference for the

purchase, acquisition, or use of goods, products, or materials produced in the United States (including but

not limited to iron, aluminum, steel, cement, and other manufactured products), to the greatest extent

possible.

20. In connection with the execution of this contract, the bidder shall not discriminate against any employee or

applicant for employment because of race, religion, color, sex, or national origin. The bidder shall take

affirmative actions to ensure that applicants are employed and that employees are treated during their

employment, without regard to their race, religion, color, sex, or national origin. Such actions shall include,

but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment, lay-off,

termination; rates of pay or other form of compensation; and selection for training, including

apprenticeship.

21. The successful bidder shall agree not to assign, transfer, convey, sublet, or otherwise dispose of the items

appearing on this bid form, or any rights accruing thereunder, title or interest therein, funds to be received

hereunder, or any power to execute the same without the consent in writing of the District Governing Board.

Notice is hereby given that the District will not honor any assignment made by the successful bidder unless

the consent in writing, as indicated above, has been given.

22. The vendor shall hold the DISTRICT, its officers, agents, servants, and employees harmless from liability

of any nature or kind whatsoever, on account of use by the publisher or author, manufacturer, or agent, of

any copyrighted composition, secret process, patented or unpatented invention, article or appliance

furnished or used under this bid.

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Appendix A

Required Documents

ATTENTION: The online bid portal will not allow a bidder to click the "Submit" button if any of the

mandatory documents listed below are missing. It is the bidder’s responsibility to ensure all files are

correctly uploaded in advance of the aforementioned bid deadline. All bids must be submitted by a

responsible officer or employee.

1. Non-Collusion Declaration

2. Conflict of Interest Disclosure Statement

3. Drug-Free Workplace Certification

4. Federal Certifications

5. Iran Contracting Act

6. Piggyback Cooperative Purchasing Agreement

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

BCSD Custodial Supplies Bid #26-04-02 Instructions

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See also