W084--Sources Sought / RFI for: Martinsburg WV VA Medical Center Work Uniform Rental and Laundry Services

Active

Contract Opportunity

Summary:

Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this request for information/sources sought notice in order to identify vendors that are interested in and capable of providing Work Uniform Rental and Laundry Services for the Martinsburg VA Medical Center (VAMC).

Description of Work:

The Contractor shall provide work uniform rental and laundry service for identified employees in the Facilities Management Service at the Veteran s Affairs Medical Center (VAMC) campus in Martinsburg, WV. Uniforms that are Occupational Safety and Health Administration (OSHA) compliant with respect to National Fire Protection Association (NFPA) 70E are flash level two protection are needed for workers on a daily basis. As part of their work assignments, these personnel may expectedly come in contact with live, electronically energized parts. Estimated uniform amounts are as follows:

Shop
Est# Employees
# uniforms
Arc Flash Rating (Level I/ Level II/None)
Electric Shop
8
11
Level II
AC Shop
4
11
Level II
Plumbing Shop
11
11
Level II
Chiller Plant
6
11
Level II
Boiler Plant
5
11
Level II
Water Plant
4
11
Level II
Carpentry Shop
13
11
Level I
Ground Shop
7
11
None
Transportation
21
11
None
2nd Shift Maint. Shop
6
11
Level II
Period of Performance: The base period of performance is projected to be 10/1/2025-9/30/2026, with potential for 4 option years.
See attached Draft Statement of Work for additional details.
Interested & Capable Responses:
NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for Work Uniform Rental and Laundry Services for the Martinsburg VAMC.

Please respond to this RFI/Sources Sought 36C24525Q0646 with your:
Business name (including Unique Entity ID (SAM.gov))
Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and
Person of contact (including telephone number & email address).
Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities.
Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS)
Brief Summary of categories of services that your company can/cannot provide.
Certification(s) / Licenses for meeting the local requirements to provide these services at the Martinsburg VAMC and associated CBOCs (if applicable)
Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:
Do you intend to self-perform this effort?
If you are located outside the immediate area, how will you self-perform?
Or, do you intend to subcontract work under this contract?
If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?

Response Instructions:

Responses must be submitted by 4:00 PM (ET) July 25th, 2025. Responses to the information requested above must be submitted via email to darren.morris2@va.gov. Please include 36C24525Q0646 in the email subject to ensure that messages aren t overlooked.

This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred as a result of a vendor s preparation of responses submitted as a result of this notice.

Darren Morris
Contracting Officer
VHA, NCO 5
Darren.morris2@va.gov

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