City Hall Plumbing Repairs and Restoration

REQUEST FOR PROPOSALS
City of Louisville, Colorado
City Hall Improvements
The City of Louisville is seeking qualified contractors to provide turnkey plumbing
repairs to the DWV system and reconstruction of affected work areas..
Specifications and submittal documents are attached and can also be found on
the City of Louisville website.
A mandatory pre-proposal conference will be conducted at 749 Main St, Louisville,
CO at 9:00 AM on Friday, September 25th, 2026.
Proposals may be emailed to kfrey@louisvilleco.gov or sealed written proposals
clearly marked City Hall Improvements will be received until 4:00 PM, October 7th
2026 at Louisville City Hall, 749 Main Street, Louisville, Colorado, 80027
.
The City of Louisville is an Equal Opportunity Employer.

PROPOSAL DOCUMENTS
1.0 City Hall Improvements
Work shall conform to the agreement, RFP documents, and Exhibits A and B
1.1 Award - The City of Louisville reserves the right to reject any or all proposals or
portions thereof and to waive any informalities or defects.
Preference will be hereby given to local Contractors, based on the "Local Vendor"
procedures in the City of Louisville "Purchasing Policies and Procedures Manual".
1.2 Insurance - Simultaneously with the execution of the Agreement, the Contractor
will deliver to the Owner the required proof of insurance.
1.3 Conference - Before starting the work, a conference will be held to review and
establish a working understanding between the parties as to the services. Present
at the conference will be the Contractor and its supervisory staff, the Facilities
Superintendent and other City staff who will be responsible for coordinating the
City Hall Improvements project.
2.0 INSTRUCTIONS TO PROPOSERS
2.1 Pricing must be submitted on the forms provided (exhibit B). All items shall be
properly filled out. Numerals, printing and signatures shall be written in ink.
Signatures shall be in longhand. Alternative proposals will not be considered.
2.2 Prior to submitting a proposals, proposers must satisfy themselves by personal
examination of "all" areas listed on the bid proposal and by examination of the
specifications and requirements of the work and quantities of work to be done, and
shall not at any time, after submission of a proposal, dispute or complain nor assert
that there were any misunderstandings in regard to the nature or amount of work
to be done. Proposers also shall carefully examine the form and time of the
Contract, existing conditions and limitations, and shall include in the proposal,
monies to cover the cost of all services included in the agreement and all insurance
and administration costs.
2.3 The proposers may withdraw any proposal submitted at any time prior to the time
set for closing deadline, provided a request for withdrawal is signed in a manner
identical with the proposal being withdrawn. No withdrawal or modification will be
permitted after the hour designated for closing deadline.
2.4 Sealed proposals for the work hereinafter described will be received by the City of
Louisville, at City Hall, 749 Main Street, Louisville, Colorado 80027 until 4:00
PM on October 7th 2026. Proposals shall be submitted in a sealed envelope and
labeled "City of Louisville City Hall Improvements". Proposals may be deposited
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at Public Works - Facilities or mailed to City of Louisville, Public Works - Facilities,
749 Main Street, Louisville, Colorado 80027.
Alternately, proposals may be emailed no later than 4:00PM on October 7th
2026 to:
kfrey@louisvilleco.gov
Proposals which are incomplete, unbalanced, conditional or obscure or which
contain additions not called for, erasures, alterations or irregularities of any kind or
which do not comply with this "Instructions to Proposers" may be rejected at the
option of the Owner.
2.5 If discrepancies or omissions are found in the RFP or Agreement, or if the proposer
is in doubt of the meaning or needs clarification, he shall notify the Facilities
Manager in writing, as all responses must be written. If the point or points in
question are not clearly and fully set forth, a written addendum will be sent to each
person obtaining the RFP documents. The Owner will not be bound by, or
responsible for oral instructions, interpretations or representations.
2.6 The RFP documents contain the provisions of the agreement between the Owner
and the Contractor. No information obtained from any officer, agent or employee
of the Owner on any such matters shall in any way affect the risk or obligation
assumed by the Contractor or relieves him from fulfilling any of the conditions of
the Contract.
2.7 City of Louisville Project Manager - The City of Louisville Facilities
Superintendent is the responsible City staff member to provide direction to the
Contractor.
2.8 Pre-proposal Conference - A mandatory pre-proposal conference is scheduled,
at 9:00 AM on Friday September 25th 2026 at the Louisville City Hall, 749 Main
St., Louisville, CO, with the Facilities Superintendent. The City Staff will be
available to tour the facilities, review the general requirements of the Agreement,
and answer questions about the scope of work required. Attendance at a pre-
proposal conference will be required to submit a proposal. If you cannot
attend the scheduled pre-proposal conference, you may request an alternate
time by contacting Mr. Frey.
3.0 TERM OF AGREEMENT
Agreement shall be for the period commencing October 27th 2026 and ending
December 20th 2026 or as mutually agreed to by the City and the Contractor.
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4.0 INSURANCE REQUIREMENTS
The Contractor must provide proof of insurance as required in the agreement.
4.1 Certificate - A certificate of insurance shall be completed by the Contractor's
insurance agent as evidence that policies providing the required coverage,
conditions, and minimum limits are in full force and effect, and shall be reviewed
and approved by the Owner prior to commencement of any work under the
Agreement. The Owner shall have the right to request and obtain copies of any
insurance policies required hereunder. The certificate shall identify the Agreement
and shall provide that the coverage afforded under the policies shall not be
canceled, terminated or materially changed until at least 30 days prior to written
notice has been given to the Owner. The City of Louisville, its officers and
employees shall be listed as additional insured by the Contractor on each
certificate. The completed certificate of insurance shall be sent to: The City of
Louisville, Attn: Facilities Manager, 749 Main St, Louisville, CO 80027.
5.0 Subcontracting Work - The Contractor shall employee only workers who are
competent to perform the work assigned to them. The Contractor shall not employ
any subcontractor (whether initially or as a substitute) for any portion of this
contract, except carpet and upholstery cleaning, which must be pre-approved by
the City of Louisville Project Manager.
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CONSTRUCTION CONTRACT - DRAFT
This Agreement, is made and entered this ______ day of _____________________,
2025 (the "Effective Date") by and between the City of Louisville ("City"), a
Colorado home rule municipal corporation, and XYZ Construction, LLC, a Colorado
limited liability company (the "Contractor").
THE PARTIES AGREE AS FOLLOWS:
1. Scope of Work - Price. The Contractor agrees to perform for the City all of
the work set forth in Exhibit A attached hereto and incorporated herein by reference (the
"Work"). The City agrees to pay, in full payment for the performance of the Work in
compliance with this Agreement, an amount not to exceed $XXX.XX. Unit prices and unit
costs for the Work shall not exceed those shown in Exhibit A. Contractor shall furnish,
except as may otherwise be provided in writing, all labor, services, materials, tools, and
equipment for the completion of the Work. Contractor will construct and complete the
Work in a thorough and workmanlike manner in every respect to the satisfaction and
approval of the City, within the time specified herein.
2. Contract Documents. The Work shall be done in strict accordance with
all scope of Work documents attached hereto as Exhibit A and with the following
additional documents: Bidding Documents for Louisville City Hall Improvements, Project
Number 101441-550000. All of such documents are hereby made a part of this
Agreement and form the contract documents as fully as if the same were set forth at
length herein.
3. Compliance and Licensing. a. Contractor shall be responsible for
providing any measures necessary for ensuring the safety of the public during the
performance of the work, such as barricading and traffic control, in accordance with the
requirements of the City.
b. Contractor shall be responsible for obtaining and complying with all
necessary permits, ordinances, and laws, including but not limited to grading permits
and laws concerning the control of fugitive dust. The Contractor shall not be
required to pay any grading permit fees, cut fees, water tap fees, or use taxes
required by the City of Louisville.
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c. Contractor and all subcontractors performing the Work provided for in this
Agreement shall be licensed contractors in the City of Louisville in accordance with the
Louisville Municipal Code and shall pay the required fees for such license.
4. Relationship of Contractor to City. Contractor covenants to furnish its
best skill and judgment and to cooperate with the City's Project Manager and Field
Manager, as identified herein, and all other persons and entities in furthering the interests
of the City. Contractor agrees to furnish efficient superintendence and to use its best
efforts to furnish at all times an adequate supply of workers and materials, and to perform
the Work in the best way and in the most expeditious and economical manner consistent
with the interests of the City.
5. Project and Field Manager. The City's Project Manager for the purposes
of the Work is the following or such other person as the City may designate in writing:
Kevin Frey, Facilities Superintendent. The City's Field Manager for the purposes of
communicating with the Contractor in the field and coordinating City efforts in the field is
Kevin Frey. Change orders may only be authorized by the persons listed in Section 17.
6. Time of Commencement and Completion. a. No Work shall be
commenced until after a pre-construction meeting of the Contractor and City
representatives as appropriate, and until the City has in writing instructed the Contractor
to commence work.
b. The Contractor shall finally complete all Work in a manner acceptable to the
City, and in compliance with this Agreement, on or before December 20th, 2026. Prompt
completion of the Work is essential to the City, and time is of the essence in all respects
regarding this Agreement and the Work. Payment for the Work shall only be made after
the Work has been finally completed and accepted by the City.
7. Price of Work - Payment. a. Payments of the entire contract price shall be
made to Contractor in a single, lump sum payment within 30 days after final completion of
the Work and acceptance thereof by the City. Except as provided in Section 7.b, the
contract price set forth in Section 1, shall be inclusive of all costs of whatsoever nature
associated with the Contractor's Work efforts, including but not limited to salaries, benefits,
expenses, overhead, administration, profits, and outside fees. The scope of Work and
payment therefor shall only be changed by a properly authorized amendment to this
Agreement.
b. The contract price does not include the following costs: (1) water service, electric
service, and associated utilities; and (2) the cost of the performance, payment and
warranty bonds that may be required for the Work pursuant to Section 13, the cost of
which bonds shall not exceed 2.5 percent of the amount set forth in Section 1.
8. Scope of Payment. The Contractor shall accept the compensation, as
herein provided, in full payment for furnishing all materials, equipment, labor, tools,
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services, and incidentals necessary to complete the Work and for performing all Work.
The City's payment for the Work shall not relieve the Contractor of any obligations to
correct any defective Work or materials. No funds payable under this Agreement shall
become due and payable, if the City so elects, until the Contractor shall satisfy the City
that it has fully settled or paid for all materials and equipment used in or upon the Work
and labor done in connection therewith. The City may pay any or all such claims or bills,
wholly or in part, and deduct the amount or amounts so paid from any funds due
Contractor. In the event the surety on any contract, performance bond, payment bond,
or warranty bond given by the Contractor becomes insolvent, or is placed in the hands of
a receiver, or has its right to do business in the state revoked, the City may withhold
payment of funds due Contractor until the Contractor has provided a bond or other
security to the satisfaction of the City in lieu of the bond so executed by such surety.
9. Observation of All Laws. It is assumed that Contractor is familiar with all
laws, codes, ordinances, and regulations which in any manner affect those engaged or
employed in the Work or the material or equipment used in or upon the site, or in any way
affect the Work. No pleas or claims of misunderstanding or ignorance by Contractor shall
in any way serve to modify the provisions of the Agreement. Contractor shall at all times
observe and comply with all federal, state, county, local, and municipal laws, codes,
ordinances, and regulations in any manner affecting the conduct of the Work.
10. Contractor's Responsibility for Work. Until the final acceptance of the
Work by the City in writing, Contractor shall have the charge and care thereof, and shall
take every necessary precaution against injury or damage to any part thereof by the
effects of the elements or from any other cause. Contractor, at its own expense, shall
rebuild, repair, restore, and correct all injuries or damages to any portion of the Work
occasioned by any causes before its completion and acceptance. In case of suspension
of Work from any cause whatsoever, Contractor shall be responsible for all materials and
shall properly store same, if necessary, and shall provide suitable drainage, barricades,
and warning signs where necessary. Contractor shall correct or replace, at its own
expense and as required by City, any material which may be destroyed, lost, damaged,
or in any way made useless for the purpose and use intended prior to final acceptance of
the Work, or portions thereof. Contractor shall be relieved of the responsibilities provided
in this Section upon final acceptance of the Work by City, except no such relief shall apply
to damages or injuries caused by or related to actions of Contractor or its subcontractors.
11. Termination of Contractor's Responsibility. The Work will be
considered complete when all Work has been finished, the final inspection made, and the
Work accepted by City in writing, and all claims for payment of labor, materials, or services
of any kind used in connection with the Work thereof have been paid or settled by
Contractor or its surety. Contractor will then be released from further obligation except
as set forth in any surety bond, and except as required in this Agreement regarding the
Contractor's guaranty of work.
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12. Indemnification. To the fullest extent permitted by law, the Contractor
agrees to indemnify and hold harmless the City, and its officers and its employees, from
and against all liability, claims, and demands, on account of any injury, loss, or damage,
which arise out of or are connected with the work, if such injury, loss, or damage, or any
portion thereof, is caused by, or claimed to be caused by, the act, omission, or other fault
of the Contractor or any subcontractor of the Contractor, or any officer, employee, or
agent of the Contractor or any subcontractor, or any other person for whom Contractor is
responsible. The Contractor shall investigate, handle, respond to, and provide defense
for and defend against any such liability, claims, and demands, and to bear all other costs
and expenses related thereto, including court costs and attorneys' fees. The City shall be
entitled to its costs and attorneys' fees incurred in any action to enforce the provisions of
this Section. The Contractor's indemnification obligation shall not be construed to extend
to any injury, loss, or damage which is caused by the act, omission, or other fault of the
City.
13. Insurance and Bonds. a. The Contractor shall not begin the Work until it
has obtained all insurance required by this Section and such insurance has been
approved by City. The Contractor shall not allow any subcontractor to begin any efforts
on the Work until all similar insurance required of the subcontractor has been obtained
and approved. For the duration of this Agreement, the Contractor must maintain the
insurance coverage required in this Section.
b. The Contractor agrees to procure and maintain, at its own cost, the following
policy or policies of insurance. The Contractor shall not be relieved of any liability, claims,
demands, or other obligations assumed pursuant to this Agreement by reason of its failure
to procure or maintain insurance, or by reason of its failure to procure or maintain
insurance in sufficient amounts, durations, or types. Contractor shall procure and
maintain, and shall cause each Subcontractor of the Contractor to procure and maintain
(or shall insure the activity of Contractor's Subcontractors in Contractor's own policy with
respect to), the minimum insurance coverages listed below. Such coverages shall be
procured and maintained with forms and insurers acceptable to the City. In the case of
any claims-made policy, the necessary retroactive dates and extended reporting periods
shall be procured to maintain such continuous coverage.
(1) Workers' Compensation insurance as required by the Labor
Code of the State of Colorado and Employers Liability Insurance. Evidence of
qualified self-insured status may be substituted.
(2) Comprehensive General Liability insurance with minimum
combined single limits of $1,000,000 each occurrence and $2,000,000 aggregate.
The policy shall be applicable to all premises and operations. The policy shall
include coverage for bodily injury, broad form property damage (including
completed operations), personal injury (including coverage for contractual and
employee acts), blanket contractual, independent contractors, products, and
completed operations. The policy shall contain a severability of interests provision.
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(3) Comprehensive Automobile Liability insurance with minimum
combined single limits for bodily injury and property damage of not less than
$400,000 per person in any one occurrence and $1,000,000 for two or more
persons in any one occurrence, and auto property damage insurance of at least
$50,000 per occurrence, with respect to each of Contractor's owned, hired or non-
owned vehicles assigned to or used in performance of the Work. If the Contractor
has no owned automobiles, the requirements of this paragraph shall be met by
each officer or employee of the Contractor providing services to the City of
Louisville under this contract.
c. The policies required above, except for the Workers' Compensation and
Employers Liability insurance, shall be endorsed to include the City, and its officers and
employees, as additional insureds. Every policy required above shall be primary
insurance, and any insurance carried by the City, its officers, or its employees, shall be
excess and not contributory insurance to that provided by Contractor. The additional
insured endorsement for the Comprehensive General Liability insurance required above
shall not contain any exclusion for bodily injury or property damage arising from
completed operations. The Contractor shall be solely responsible for any deductible
losses under each of the policies required above.
d. Certificates of insurance shall be completed by the Contractor's insurance
agent as evidence that policies providing the required coverages, conditions, and
minimum limits are in full force and effect, and shall be subject to review and approval by
the City. Each certificate shall identify the Work and shall provide that the coverages
afforded under the policies shall not be cancelled, terminated or materially changed until
at least 30 days prior written notice has been given to the City. If the words "endeavor
to" appear in the portion of the certificate addressing cancellation, those words shall be
stricken from the certificate by the agent(s) completing the certificate. The City reserves
the right to request and receive a certified copy of any policy.
e. Failure on the part of the Contractor to procure or maintain policies providing
the required coverages, conditions, and minimum limits shall constitute a material breach
of contract upon which the City may immediately terminate the contract, or at its discretion
may procure or renew any such policy or any extended reporting period thereto and may
pay any and all premiums in connection therewith, and all monies so paid by the City shall
be repaid by Contractor to the City upon demand, or the City may offset the cost of the
premiums against monies due to Contractor.
f. The parties hereto understand and agree that the City is relying on, and
does not waive or intend to waive by any provision of this contract, the monetary
limitations or any other rights, immunities, and protections provided by the Colorado
Governmental Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended,
or otherwise available to the City, its officers, or its employees.
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g. If the contract price set forth in Section 1 exceeds $50,000, the Contractor
shall furnish a performance bond, payment bond, and warranty bond in an amount
determined by the Project Manager, but in any event at least equal to the contract price,
as security for the faithful performance and payment of all Contractor's obligations
hereunder, including but not limited to the guaranty period provided in Section 16. These
bonds shall remain in effect at least until one year after the date of final payment. All
bonds shall be in forms acceptable to the City and executed by such sureties licensed to
conduct business in Colorado that are acceptable to the City.
14. Evidence of Satisfaction of Liens. Contractor shall provide City with
written evidence that all persons who have done and portion of the Work or have furnished
material under this Agreement and are entitled to liens therefor under any laws of the
State of Colorado have been fully paid or are not entitled to such liens. Final payment
shall not be made to Contractor until the City is reasonably satisfied that all claims or liens
have been satisfied by Contractor or have been secured against as provided in C.R.S.
38-26-101, et seq.
15. Acceptance of Work. No act of the City, or of any representative thereof,
either in superintending or directing the Work, or any extension of time for the completion
of the Work, shall be regarded as an acceptance of such Work or any part thereof, or of
materials used therein, either wholly or in part. Acceptance shall be evidenced only by
the final certificate of City. Before any final certificate shall be issued, Contractor shall
execute an affidavit on the certificate that it accepts the same in full payment and
settlement of all claims on account of Work done and materials furnished under this
contract, and that all claims for materials provided or labor performed have been paid or
set aside in full. No waiver of any breach of this contract by City or anyone acting on their
behalf shall be held as a waiver of any other subsequent breach thereof. Any remedies
provided herein shall be cumulative.
16. Guaranty of Work. Contractor agrees to guarantee all Work under this
Agreement for a period of one (1) year from the date of final acceptance by the City. In
addition, the roof shall be subject to a 20-year warranty and the wind and hail warranties
described in Exhibit A. If any unsatisfactory condition or damage develops within the
time of this guaranty due to materials or workmanship that are defective, inferior, or not
in accordance with the Agreement, as reasonably determined by City, then the Contractor
shall, when notified by City, immediately place such guaranteed Work in a condition
satisfactory to City. The City shall have all available remedies to enforce such guaranty,
except that City shall not have any work performed independently to fulfill such guaranty
and require Contractor to pay City such sums as were expended by the City for such
work, unless the City has first given notice to the Contractor of the deficiency and given
the Contractor a reasonable opportunity to cure the same.
17. Timing of Change Orders. The City shall use reasonable efforts to grant
or deny change orders requested by the Contractor in as timely a manner. The Project
Manager is authorized to approve any change order which does not increase the the price
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