Open Space Parking Lot Enhancement Project

II:
CityoJ
I i i Louisville
PARKS, RECREATION & OPEN SPACE
REQUEST FOR PROPOSALS
THE CITY OF LOUISVILLE OPEN SPACE
PARKING LOT ENHANCEMENT PROJECT 2026
Project Number: 210522-630178
A MANDATORY PRE-BID CONFERENCE WILL BE CONDUCTED
AT SEPTEMBER 22, 2026 AT 11:00 AM AT THE CITY OF LOUISVILLE'S AQUARIUS
OPEN SPACE PARKING LOT AND MOVING TO THE DAUGHENBAUGH, &
DAVIDSON MESA OPEN SPACE PARKING LOTS
PROPOSALS WILL BE ACCEPTED UNTIL OCTOBER 9, 2026 BY 3:30 PM
Note: Responses should be submitted electronically via email to the
enclosed Parks, Recreation, and Open Space Department Contacts
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City of Louisville Parks, Recreation & Open Space
739 S 104th Street Louisville, CO 80027
PH: {303) 335-4776 www.louisvilleco.gov

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Table of Contents
I. INTRODUCTION ....................................................................................................................... 2
II. BACKGROUND.........................................................................................................................2
Ill. TIMELINE ................................................................................................................................ 3
IV. SCOPE OF WORK...................................................................................................................... 3
VI. CONTRACT REQUIREMENTS ..................................................................................................... 7
VII. SELECTION CRITERIA ................................................................................................................ 8
VIII. REQUIRED SUBMITTALS........................................................................................................ 8
IX. INQUIRIES ...............................................................................................................................9
X. SUBMISSIONS & CONTACT INFORMATION ................................................................................9
EXHIBIT A......................................................................................................................................... 10
Bid Form & Schedule of Unit Prices.................................................................................................... 10
EXHIBIT B......................................................................................................................................... 10
Disclosure Statement ........................................................................................................................ 11
EXHIBIT C......................................................................................................................................... 11
Sample Agreement ........................................................................................................................... 11
EXHIBIT D......................................................................................................................................... 11
Project Maps & Specifications ........................................................................................................... 11
EXHIBIT E......................................................................................................................................... 11
General Conditions ...........................................................................................................................11
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I. INTRODUCTION
The City of Louisville ("the City") is soliciting bids from qualified contractors
("Respondents") to work with City staff and provide earthwork and structural
construction services for the OPEN SPACE PARKING LOT ENHANCEMENT
PROJECT 2026.
Digital copies of the Bidding Documents will be available after September
11 2026 from the Parks, Recreation and Open Space Department office and on-line
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through the Rocky Mountain E-Purchasing System (Bidnet). and on the City's
website: https://www .louisvilleco.gov/services-tasks/bids-rfps/
II. BACKGROUND
The City of Louisville is accepting proposals from qualified construction firms to
provide earthwork and construction for work at Aquarius Open Space Parking Lot
including: the resurfacing of the parking lot; replacement of wheel stops; and
installation of a bollard and barrier gate. The Aquarius Open Space parking lot is
located on the north side of Highway 42, located directly west of the Coal Creek
Cemetery; address: 1751 CO-42, Louisville, CO 80027.
Questions regarding the proposal can be directed to:
Nick Pofopchuk
City of L,ouisville 303.335-4728
739' S 104t Street npotopchuk@LouisvilleCO.gov
L,oui sville CO 80027
Ill. TIMELINE
1. 9/11/2026 - RFP published to City website and Rocky Mountain Bidnet
2. 9/22/2026 - Mandatory Pre-bid Conference Meeting
3. 9/28/2026 - Inquiry Deadline
4. 10/01/2026- Response Deadline
5. 10/9/2026 - Request for Proposal Due
6. 10/19/2026 - Notice of Award
7. 11/02/2026- Start of project
8. 12/16/2026 - Completion of project
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IV. SCOPE OF WORK
Parking Lot Resurfacing Responsibilities:
1. Contractor is to follow design/drawing specifications for grading value, drainage,
slope/cross slope for Aquarius parking lot resurfacing as found in "Exhibit D- Maps &
Specifications."
2. Contractor is to scarify, regrade, and resurface approximately 18,000 square feet of the
Aquarius parking lot, including fine grading and compacting the top 4 inches of existing
Class 6 road base to achieve proper drainage, slope, and cross slope as specified in
"Exhibit D - Maps & Specifications." All quantities must be field verified by the contractor
prior to project start with a City project representative.
3. Contractor is to provide a compaction standard of 95% (standard proctor).
4. Contractor will use biodegradable erosion control blanketing if necessary (no plastics
allowed).
Wheel Stop Responsibilities:
5. Contractor is to remove, dispose, and replace 23 existing wheel stops.
6. Contractor will procure and furnish 23 new rubber wheel stops: 6' in length, with 1 to be
blue in color to be installed at the ADA parking space, and the remaining 22 to be gray in
color. The parking stops are to be "Premium Rubber Wheel Stops" and are to be sole
sourced from Barco Products (Gray: SKU: 06FY1770-GY; Treetop SKU: 3YW3134-GY
or Blue: SKU:06FY1770-BL; Treetop SKU:3YW3134-BL).
7. Contractor is to verify wheel stop locations, alignment, spacing, and setback distances
with the project representative prior to installation.
8. Contractor is to install 23 new rubber wheel stops according to manufacturers'
specifications.
a. Remove debris, vegetation, and loose aggregate as necessary to provide a
stable installation surface.
b. Grade and compact aggregate material at each wheel stop location to create a
level installation area.
c. Provide all required galvanized or stainless-steel anchoring hardware suitable for
aggregate surf ace installations.
d. Drill pilot holes and install rebar, spike anchors, or other manufacturer-approved
anchoring systems through the wheel stops into the compacted aggregate base.
e. Secure wheel stops to prevent movement, displacement, or rotation under
normal vehicle impacts.
f. Adjust surrounding aggregate as necessary to ensure a flush and stable
installation.
Metal Bollard Responsibilities:
9. Contractor is to install one double post hinged bollard, brown in color, with metal lock
pins and galvanized hardware, sole sourced from TrafficGuard,
Inc. www.trafficguard.net . See "Exhibit D- Maps & Specifications" for more details.
10. Bollard is to be installed according to manufacturer's specifications and fortified with a
minimum of 5000 PSI concrete. See "Exhibit D- Maps & Specifications."
11. All excavated holes for the bollard must be left at surface grade after installation.
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12. Bollard is to be tested and assessed for proper functionality before the project is closed
out.
Metal Barrier Gate Responsibilities:
13. Contractor is to install one round metal barrier gate, 16' in length, brown in color and
have round metal gate posts brown in color and sole sourced from gatedepot.com as a
kit including all hardware (Hinges & Fasteners). See "Exhibit D- Maps & Specifications."
14. Gate and gate posts are to be installed according to the manufacturer's specifications
using a sub-surface mounting style fortified with concrete. All gate posts are to be
fortified at the base with a minimum of 5000 PSI concrete.
15. All gate posts must be buried at a minimum depth of 2' and have an above ground
minimum height of 4'.
16. All gate posts are to stand alone in alignment with fencing. All gates should be installed
as close as possible to existing fence posts with no more than a 4" gap between them.
17. Gates are to be level, weatherproof, and firmly fastened to prevent drooping.
18. All gate post holes are to be filled to surface grade.
19. All gates and gate posts are to be tested and assessed for proper functionality
before the project is closed out.
Contractor General Responsibilities:
20. Contractor work may include, but is not limited to demolition, staking, stationing, field
engineering and problem solving, excavation, grading, drainage, earthwork,
shaping, forming, soil compaction, aggregate compaction, site restoration with native
seed sowing. The contractor will provide all labor, materials and equipment to complete
work in accordance with plans, details and specifications - including incidental
expenses.
21. Contractor is to ensure all materials are new, free from defects, and designed for
outdoor use.
22. Contractor must provide a paint submittal to the City of Louisville for approval for all
applicable project items.
23. Contractor is required to install temporary barrier fencing around two designated
vegetative preservation areas to protect these sites during construction activities. To
minimize disturbance to sensitive plant material and wildlife and to reduce the need for
restoration, construction limits are not to exceed 2' beyond work site and/or parking lot
edges.
24. Contractor is to complete all work without damaging the concrete curbing and perimeter
of the parking lot. Contractor is responsible for the restoration and re-seeding of all
project areas as needed due to disturbance or damage, including the procurement of all
required restoration materials. See "Exhibit D- Maps & Specifications" for City Seed Mix
specifications.
25. Contractor is to abide by and provide all general condition and mobilization requests.
"See Exhibit E - General Conditions" for more detail.
26. Any damage caused to City property is to be repaired by the contractor and at their
expense.
27. All contractors are responsible for scene and site safety regarding employees and the
public. A public safety plan is to be approved prior to the beginning of construction by the
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City project representative. The contractor will be responsible for coordinating all parking
lot closures, including signage, throughout the project and communicating updates with
the City project representative.
28. Contractor is to provide the City project representative with a project timeline or schedule
and updates throughout the project duration.
29. All measurements and site assessments are to be completed by the contractor for
finalization with a City project representative present before work is to begin.
30. Coordination of any equipment and material staging plans are to be approved by the City
project representative prior to construction. On-site staging will be limited; however,
the city and contractor can identify locations on project site for access, staging, and work
area boundaries.
31. Contractor shall verify the location of existing underground utilities before the
commencement of construction. Should the contractor discover any conflicts
while locating the existing utilities the owner's representative must be
notified immediately. The contractor must contact the Utility Notification Center of
Colorado (UNCC) to complete this task.
32. All contractors are responsible for obtaining tax exemption from the Colorado
Department of Revenue if tax exemption is desired.
33. Work is not permitted on City Observed Holidays, Saturdays, and Sundays, unless
special conditions arise or are agreed to and approved at a prior time with City project
representative. These conditions are to be followed by all contractors.
34. Contractor is responsible for obtaining all relevant City Permits including:
a. Open Space Access Permit
b. Public Works Right-of-Way Permit
c. Planning Department Building Permit
35. To ensure uniform bidding, please use the enclosed bid form "Exhibit A - Bid Form."
36. The City retains the right to add or remove items in this contract as needed.
V. ADDITIONAL ALTERNATIVES (ADD_ALT)
Add/Alt 1: Daughenbaugh Parking Lot Wheel Stop Replacement:
1. Contractor is to remove, dispose, and replace 9 existing wheel stops.
2. Contractor will procure and furnish 9 new rubber wheel stops: 6' in length, with 1 to be
blue in color to be installed at the ADA parking space, and the remaining 8 to be gray in
color. The parking stops are to be "Premium Rubber Wheel Stops" and are to be sole
sourced from Barco Products (Gray: SKU: 06FY1770-GY; Treetop SKU: 3YW3134-GY
or Blue: SKU:06FY1770-BL; Treetop SKU:3YW3134-BL.)
3. Contractor is to verify wheel stop locations, alignment, spacing, and setback distances
with the City project representative prior to installation.
4. Contractor is to install 9 new rubber wheel stops according to manufacturer's
specifications.
a. Remove debris, vegetation, and loose aggregate as necessary to provide a
stable installation surface.
b. Grade and compact aggregate material at each wheel stop location to create a
level installation area.
c. Provide all required galvanized or stainless-steel anchoring hardware suitable for
aggregate surf ace installations.
OPEN SPACE PARKING LOT ENHANCEMENT PROJECT 2026 Requestfor Bid

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d. Drill pilot holes and install rebar, spike anchors, or other manufacturer-approved
anchoring systems through the wheel stops into the compacted aggregate base.
e. Secure wheel stops to prevent movement, displacement, or rotation under
normal vehicle impacts.
f. Adjust surrounding aggregate as necessary to ensure a flush and stable
installation.
Add/Alt 2: Davidson Mesa Parking Lot Wheel Stops Replacement
1. Contractor is to remove, dispose, and replace 18 existing wheel stops.
2. Contractor will procure and furnish 19 new rubber wheel stops: 6' in length, with 1 to be
blue in color to be installed at the ADA parking space and the remaining 18 to be gray in
color. The parking stops are to be "Premium Rubber Wheel Stops" and are to be sole
sourced from Barco Products (Gray: SKU: 06FY1770-GY; Treetop SKU: 3YW3134-GY
or Blue: SKU:06FY1770-BL; Treetop SKU:3YW3134-BL).
3. Contractor is to verify wheel stop locations, alignment, spacing, and setback distances
with the City project representative prior to installation.
4. Contractor is to install 19 new rubber wheel stops according to manufacturer's
specifications.
a. Remove debris, vegetation, and loose aggregate as necessary to provide a
stable installation surface.
b. Grade and compact aggregate material at each wheel stop location to create a
level installation area.
c. Provide all required galvanized or stainless-steel anchoring hardware suitable for
aggregate surf ace installations.
d. Drill pilot holes and install rebar, spike anchors, or other manufacturer-approved
anchoring systems through the wheel stops into the compacted aggregate base.
e. Secure wheel stops to prevent movement, displacement, or rotation under
normal vehicle impacts.
f. Adjust surrounding aggregate as necessary to ensure a flush and stable
installation.
VI. CONTRACT REQUIREMENTS
1. PERIOD OF SERVICE
a) The Respondent Team should be available to begin work per the above-
scheduled dates upon approval of their proposal. Any foreseen limitations
and/or conflicts impacting the proposed project schedule should be noted
as a part of the proposal submission.
2. BUDGET, COMPENSATION & PAYMENT
a) Payment for the Respondent Team services, construction and site
restoration will be based on a lump sum proposal to include the scope of
services identified in the Invitation to Bid. The lump sum proposal shall
include costs for all overhead, profit, deliverables, travel expenses,
copies, and other expenses incidental to the project. Payments will be
made on a monthly basis upon receipt and acceptance of an invoice
indicating the services for which payment is due. Hourly rate and unit
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pricing schedules shall be included in the contract for possible additions
or deletions to the services. The selected Respondent Team will be
required to enter into an agreement with the City. The City's standard
independent contractor agreement is attached for reference.
3. STANDARD TERMS AND CONDITIONS
Respondents should be aware of the following terms and conditions what have
been established by the City of Louisville:
a) The request for proposal is not an offer of contract. The provisions in the
RFP and any purchasing policies or procedures of the City are solely for
the fiscal responsibility of the City, and confer no rights, duties or
entitlements to any party submitting proposals.
b) The City of Louisville reserves the right to reject any and all proposals, to
consider alternatives, to waive any informalities and irregularities, and to
re-solicit proposals.
c) The City of Louisville reserves the right to conduct such investigations of
and discussions with those who have submitted proposals or other
entities as they deem necessary or appropriate to assist in the evaluation
of any proposal or to secure maximum clarification and completeness of
any proposal.
d) The City of Louisville assumes no responsibility for payment of any
expenses incurred by any proponent as part of the RFP process.
e) All submittals become the property of the City, a matter of public record
and will not be returned. Proprietary information included in submittals
must be clearly identified and will be protected, if possible. Unit pricing
and total cost information will not be considered proprietary.
f) The City has the right to use any or all ideas presented in response to this
invitation to bid. Disqualification of the respondent does not eliminate this
right. The City reserves the right to select the proposal that is most
advantageous to the City, even if it is not the least expensive.
g) No Bid may be withdrawn within a period of sixty (60) days after the
proposal submission deadline.
h) The successful proposer shall be required to sign a contract with the City
in a form provided by and acceptable to the City. The contractor shall be
an independent contractor of the City. A sample contract is enclosed.
(Exhibit C)
4. SUPPORTING DOCUMENTATION
a) Copy of a valid Contractor License for City of Louisville
b) Performance and Labor/Material Payment Bonds (each equal to contract
value)
c) Certificate of Liability Insurance with City of Louisville as additional
insured
d) Site Safety Plan (including any required closures)
e) Materials Submittals
VII. SELECTION CRITERIA
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The following criteria will be used to evaluate all proposals:
1. The contractor's interest in the services which are the subject of this RFP, as well
as their understanding of the scope of such services and the specific
requirements of the City of Louisville.
2. The reputation, experience, and efficiency of the contractor.
3. The ability of the contractor to provide quality services within time constraints.
4. The general organization of the proposal: Special consideration will be given to
submittals that are appropriate, address the goals, and provide the requested
information in a clear and concise format.
5. Provide examples of recent experience managing and executing similar or
relevant projects.
6. The contractor's understanding of possible additional alternatives.
7. Such other factors as the City determines are relevant to consideration of the
City's best interests.
VIII. REQUIRED SUBMITTALS
One digital copy (single PDF file preferred) should be submitted to the enclosed
contacts prior to the Proposal Deadline. Proposals should include the following and
in the order given:
1. Letter of Interest
Provide a letter of introduction stating the Respondent's interest and
reflecting an understanding of the proposed scope of services. The letter
must be signed by an authorized agent for the Respondent.
2. Capabilities & Experience
Provide a brief review of your qualifications and include three (3)
examples of past or present work which best demonstrate your ability to
successfully complete the proposed services. Focus, to the greatest
extent possible, on projects similar to the scope of services herein
completed within the past three years.
3. References
Provide three (3) Client references (including contact person and phone
number) for projects of similar size/scope which reflect your ability to
successfully execute the proposed services.
4. Proposed Schedule & Materials Submittal
Provide a proposed project schedule, including start and finish dates,
along with applicable milestones. [A graphic representation (i.e. Gantt
Chart) is preferred.]
5. Required Forms
a) Complete and Signed - Bid Form (Exhibit A)
1. Schedule of Unit Prices
2. Required Bid Security (Performance Bond)
3. Schedule of Subcontractors (Any persons and organizations
proposed to perform the Work are required to be identified a,d
submitted in this Bid)
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4. BIDDER is a partnership, a list of all partners, their
addresses, and their interest and role in the partnership
business.
b) Signed - Disclosure Statement (Exhibit B)
IX. INQUIRIES
Prospective bidders may make written inquiries by email prior to the inquiry deadline.
Inquiries will also be accepted at the pre-proposal meeting. An addendum will be
released to all pre-proposal meeting attendees and/or firms who have notified the
City with intent to bid prior to the Inquiry Deadline with any required clarifications,
revisions and/or associated documents prior to the inquiry response deadline.
Inquiries should be sent via email to the contacts listed below.
X. SUBMISSIONS & CONTACT INFORMATION
Proposals will be accepted until 3:30 PM MDT on the Proposal Deadline listed
above. Late proposals will not be accepted. Please keep submissions to 10MB or
less.
Proposals shall be submitted electronically via email to the contacts below:
Nicholas Potopchuk, Trails & Maintenance Supervisor I Open Space
npotopchuk@louisvilleco.gov
AND
Amanda Accamando, Open Space Manager I Open Space
aaccamando@louisvilleco.gov
OPEN SPACE PARKING LOT ENHANCEMENT PROJECT 2026 Requestfor Bid