RFP Preston Park Development

Location:	Texas
Posted:	Jul 1, 2026
Due:	Jul 27, 2026
Agency:	City of Pasadena
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Solicitation No:	26-020
Publication URL:	To access bid details, please log in.

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PURCHASING OFFICE

1149 ELLSWORTH DR., SUITE 400

PASADENA. TEXAS 77506

713-475-5532

FAX 713-920-7938

SUBMIT TO:

CITY OF PASADENA

CITY SECRETARY’S OFFICE

1149 Ellsworth DR., SUITE 200

PASADENA, TX 77506

Request for Proposal (RFP)

MAILING DATE

July 1, 2026

TITLE

Preston Park Development – Phase 1

NUMBER

26-020

CIP# R055

PROPOSAL WRITER

CLOSING DATE & TIME

July 27, 2026 by

4:00 P.M. CDT

Barbara Hamlett

PRE-PROPOSAL DATE, TIME, AND LOCATION

July 10, 2026 at 9:00 am

Verne Cox Adaptive Recreation Center

5200 Burke Road, Pasadena, TX 77504

NAME OF PARTNERSHIP, CORPORATION OR INDIVIDUAL

TAXPAYER IDENTIFICATION NUMBER

MAILING ADDRESS

CITY-STATE-ZIP

NO PROPOSAL: If not submitting a proposal, state reason below and return one copy of

this form

PH:

EMAIL:

FX:

WEB ADDRESS:

TOTAL PROPOSAL AMOUNT:

Proposals are firm for Acceptance for 90 days

Yes

Other

Delivery: Calendar days after receipt of Purchase Order:

days (ARO)

Payment Terms:

% , net

I certify that this proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for

the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this proposal

and certify that I am authorized to sign this proposal for the proposer. In submitting a proposal to the City of Pasadena the proposer offers and agrees

that if the proposal is accepted, the proposer will convey, sell, assign or transfer to the City of Pasadena all rights, titles and interest in and to all causes

to action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of TX for price fixing relating to the particular

commodities or services purchased or acquired by the City of Pasadena. At the City’s discretion, such assignment shall be made and become effective at

the time the City tenders final payment to the proposer.

AUTHORIZED SIGNATURE

DATE

PRINTED NAME/TITLE

Addendum #1

Please initial by all that apply. I acknowledge receipt of the following addendum

Addendum #2

Addendum #3

Addendum #4

Please note the following:

• This page must be completed and returned with your proposal.

• Proposals must be submitted in a sealed envelope, and marked with proposal number &

closing date.

• Proposals received after the above closing date and time will not be accepted.

Legal Notice

NOTICE TO PROPOSERS

RFP NO. 26-020

CIP# R055

The City of Pasadena, Texas intends to purchase and invites you to submit a sealed proposal for:

Preston Park Development – Phase 1

Sealed proposals, one (1) original hard copy and one (1) digital copy on a USB drive, will be received by

the City of Pasadena, Texas on or before 4:00 p.m. CDT, Monday, July 27, 2026 in the Office of the City

Secretary, 1149 Ellsworth Dr., Suite 200, Pasadena, Texas 77506. Proposals will be publicly opened

and read on Tuesday, July 28, 2026 at 3:00 p.m. in Room 236, 2nd floor, City Hall, 1149 Ellsworth Dr.,

Pasadena, TX 77506.

Request for Proposal documents may be obtained via the Internet by contacting DemandStar.com or from

the City of Pasadena Purchasing Department web page at www.pasadenatx.gov. If you do not have

Internet access, you may obtain the documents by contacting the Purchasing Office at 1149 Ellsworth Dr.,

Pasadena, Texas, 77506, (713) 475-5532.

Proposals may be either mailed or hand delivered to the City Secretary’s Office, 1149 Ellsworth Dr., Suite

200, Pasadena, TX 77506. Any proposals received after the above stated time will be returned to the

proposer unopened.

The City Council reserves the right to waive any informalities or minor irregularities; reject any and all

proposals which are incomplete, conditional, obscure, or which contain additions not allowed for; accept or

reject any proposal in whole or in part with or without cause; and accept the proposal which best serves the

City.

A pre-proposal meeting and site visit will be conducted on Friday, July 10, 2026 at 9:00 A.M. at the Verne

Cox Adaptive Recreation Center, located at 5200 Burke Road, Pasadena, TX 77504 to answer questions

regarding the proposal requirements. All prospective Proposers are encouraged to attend. Non-attendance

on the part of a Proposer shall not relieve the Proposer of any responsibility for adherence to the provisions

of this proposal package or any addenda hereto.

CAUTION: It is the proposer’s responsibility to ensure that proposals are received in the City Secretary’s

Office prior to the date and time specified above. Receipt of a proposal in any other City office does not

satisfy this requirement.

Published in the Pasadena Citizen & on the City of Pasadena Website

Publish: July 1, 2026 & July 8, 2026

Commodity Code: 912-23,912-25,912-26,912-32,988-63

RFP # 26-020 Preston Park Development – Phase 1

CITY OF PASADENA

PURCHASING OFFICE

TABLE OF CONTENTS

STANDARD PURCHASE DEFINITIONS (RFP) .......................................................................................................... 1

GENERAL REQUIREMENTS FOR PROPOSALS ......................................................................................................2

SPECIAL CONDITIONS ............................................................................................................................................... 9

SPECIFICATIONS ......................................................................................................................................................12

EVALUATION OF PROPOSALS ...............................................................................................................................16

INSTRUCTIONS FOR PREPARING PROPOSALS ..................................................................................................17

PROPOSAL PRICING SHEET...................................................................................................................................18

PROPOSER INFORMATION SHEET ........................................................................................................................22

DEVIATION & COMPLIANCE SIGNATURE FORM..................................................................................................23

PROPOSER'S STATEMENT REGARDING BONDS AND INSURANCE COVERAGE COMPLIANCE..................24

SOLICITATION QUESTIONNAIRE............................................................................................................................25

PROPOSER CHECKLIST ..........................................................................................................................................26

PROPOSAL LABEL ...................................................................................................................................................27

APPENDIX A – PRESTON PARK CONCEPT PHOTO.............................................................................................28

ATTACHMENT A - BASIC INSURANCE REQUIREMENTS ...................................................................................29

ATTACHMENT B - INDEMNITY CLAUSE ...............................................................................................................31

ATTACHMENT C – FEDERAL COMPLIANCE DOCUMENTS.................................................................................32

Commodity Code: 912-23,912-25,912-26,912-32,988-63

RFP # 26-020 Preston Park Development – Phase 1

CITY OF PASADENA

PURCHASING OFFICE

STANDARD PURCHASE DEFINITIONS (RFP)

The City will use the following definitions in instructions to proposers, terms and conditions, special provisions, technical specifications and any

other solicitation documents.

Whenever a term defined by the Uniform Commercial Code, as enacted by the State of Texas, is used in the Contract, the UCC definition shall

control, unless otherwise defined in the Contract.

1. Addendum means a written instrument issued by the

Contract Awarding Authority that modifies or clarifies the

Solicitation prior to the Due Date. “Addenda” is the plural

form of the word.

taking into consideration the financial and practical ability of

the Proposer to perform the Contract, past performance of

the Proposer, and compliance with all City ordinances

concerning the purchasing process.

Alternate Proposal means multiple Proposals with

substantive variations from the same Proposer in response

to a Solicitation.

Appropriate, Appropriated, or Appropriation means the

adoption by the City Council of the City of a budget for a

fiscal year that includes payments to be made under the

Contract during the respective fiscal year.

Proposal is a complete, properly signed response to a

Request for Proposal, which if accepted, would bind the

Proposer to perform the resultant Contract.

Proposer is a person, firm, or entity that submits a Proposal

in response to a Solicitation. Any Proposer may be

represented by an agent after submitting evidence

demonstrating the agent’s authority. The agent cannot

certify as to his own agency status.

Proposal Guaranty guarantees that the Proposer (a) will not

withdraw the Proposal within the period specified for

acceptance, and (b) will execute a Contract and furnish

required bonds and any necessary insurance within the time

specified in the Solicitation, unless a longer time is allowed

by the City. The guarantee will be returned to the Proposer

upon execution of a Contract

Proposals are responses to a Request for Proposals.

City means the City of Pasadena, a Texas home-rule

municipal corporation.

Construction means the construction, repair, rehabilitation,

alteration, conversion or extension of building, parks,

utilities, streets or other improvements or alterations to real

property.

16. Lowest Responsible Proposer means the Proposer

submitting Lowest Responsible Proposal.

17. Non-Professional Services are services performed that are

not of a professional nature such as lawn care, security,

janitorial, etc.

18. Offer means a complete signed response submitted to the

City in response to a Solicitation including, but not limited to,

a bid submitted in response to an Invitation for Bid, a

proposal submitted in response to a Request for Proposal,

a quote submitted in response to a Request for Quotation,

or a statement of qualifications and interest submitted in

response to a Request for Qualifications.

19. Pre-Submittal Conference means a conference conducted

by the Purchasing Office, held in order to allow Proposers

to ask questions about the proposed Contract and

particularly the Contract specifications.

20. Professional Services means services that use skills that

are predominantly mental or intellectual, rather than

physical or manual such as accounting, architecture, land

surveying, law, medicine, optometry, professional

engineering, etc.

21. Purchase Order is an order placed by the Purchasing Office

for the purchase of Goods or Services written on the City’s

standard Purchase Order form and which, when accepted

by the Proposer, becomes a contract. The Purchase Order

is the Proposer’s authority to deliver and invoice the City for

Goods or Services specified, and the City’s commitment to

accept the Goods or Services for an agreed upon price.

22. Services include all work or labor performed for the City on

an independent contractor basis other than construction.

10. Contractor means the person, firm, or entity selling goods or

services to the City under a Contract.

11. Deliverables means the goods, products, materials, and/or

services to be provided to the City by a Proposer.

12. Due Date means the date and time specified for receipt of

Proposals.

23. Solicitation means, as applicable, an Invitation for Bid,

Request for Proposal, Request for Qualifications, or a

Request for Quotation.

24. Subcontractor means a person, firm or entity providing

goods or services to a Proposer to be used in the

performance of the Proposer’s obligations under the

Contract.

13. Goods are supplies, materials, or equipment.

14. Request for Proposal (RFP) means a Solicitation requesting

pricing for a specified Good or Service which has been

advertised for Proposal in a newspaper.

25. Unbalanced Proposal means a Proposal that is based on

prices which are significantly less than cost for some

proposal items and significantly more than cost for others.

15. Lowest Responsible Proposal means the Proposal meeting

all requirements of the specifications, terms, and conditions

of the Request for Proposal resulting in the lowest cost to

the City in a total cost concept or based solely on price,

Commodity Code: 912-23,912-25,912-26,912-32,988-63

RFP # 26-020 Preston Park Development – Phase 1

CITY OF PASADENA

PURCHASING OFFICE

GENERAL REQUIREMENTS FOR PROPOSALS

These instructions are standard for all contracts for commodities or services issued through the City of Pasadena Purchasing

Department. General Requirements apply to all advertised proposals; however, these may be superseded, whole or in part, by

the SPECIAL CONDITIONS OR OTHER DATA CONTAINED HEREIN.

READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR FULFILLING

ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.

1. TERM CONTRACTS

The CITY of PASADENA acceptance of Proposer’s offer shall be limited to the terms herein unless expressly agreed in

writing by the CITY. If the contract is intended to cover a specific time period, the term will be given in the specifications

under PERIOD OF CONTRACT

2. ANTI-LOBBYING PROVISION

DURING THE PERIOD BETWEEN THE PROPOSAL MAILING DATE AND THE CONTRACT AWARD, PROPOSERS,

INCLUDING THEIR AGENTS AND REPRESENTATIVES, SHALL NOT DIRECTLY DISCUSS OR PROMOTE THEIR

PROPOSAL WITH ANY MEMBER OF THE PASADENA CITY COUNCIL OR CITY STAFF EXCEPT IN THE COURSE OF

CITY-SPONSORED INQUIRIES, BRIEFINGS, INTERVIEWS, OR PRESENTATIONS, UNLESS REQUESTED BY THE

CITY.

THIS PROVISION IS NOT MEANT TO PRECLUDE PROPOSERS FROM DISCUSSING OTHER MATTERS WITH CITY

COUNCIL MEMBERS OR CITY STAFF. THIS POLICY IS INTENDED TO CREATE A LEVEL PLAYING FIELD FOR ALL

POTENTIAL PROPOSERS, ASSURE THAT CONTRACT DECISIONS ARE MADE IN PUBLIC, AND TO PROTECT THE

INTEGRITY OF THE PROPOSAL PROCESS. VIOLATION OF THIS PROVISION MAY RESULT IN REJECTION OF THE

PROPOSER S PROPOSAL.

3. POTENTIAL CONFLICTS OF INTEREST

An outside consultant or contractor is prohibited from submitting a proposal for services on a CITY of PASADENA project

of which the consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint

venture or was in any other manner associated by ownership to any party that was a designer or other previous contributor.

If such a consultant or contractor submits a prohibited proposal, that proposal shall be disqualified on the basis of conflict

of interest, no matter when the conflict is discovered by CITY of PASADENA.

4. GOVERNING FORMS

In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications

shall govern. In the event of any conflict of interpretation of any part of this overall document, the City’s interpretation shall

govern.

5. GOVERNING LAW

This proposal solicitation is governed by the competitive bidding requirements of the CITY and Texas Local Government

Code §252, as amended. Proposers shall comply with all applicable federal, state and local laws and regulations. Proposer

is further advised that these requirements shall be fully governed by the laws of the State of Texas and that the CITY of

PASADENA may request and rely on advice, decisions and opinions of the Attorney General of Texas and the City Attorney

concerning any portion of these requirements.

6. APPLICABLE LAW AND VENUE

Any agreement resulting from this RFP shall be construed according to the laws of the State of Texas. The City and vendors

agree that the venue for any legal action under this agreement shall be the Court of Harris County, Texas. In the event that

any action is brought under any agreement resulting from the RFP in Federal Court, the venue for such action shall be in

the Federal Judicial District of Harris County, Texas.

7. IMMIGRATION REFORM and CONTROL ACT (IRCA)

The Immigration Reform and Control Act (IRCA), also Simpson-Mazzoli Act (Pub.L. 99-603, 100 Stat. 3359, signed by

President Ronald Reagan on November 6, 1986) is an Act of Congress which reformed United States immigration law. The

Act made it illegal to knowingly hire or recruit illegal immigrants (immigrants who do not possess lawful work authorization),

required employers to attest to their employees' immigration status, and granted amnesty to certain illegal immigrants who

entered the United States before January 1, 1982 and had resided there continuously. The Act also granted a path towards

legalization to certain agricultural seasonal workers and immigrants who had been continuously and illegally present in the

United States since January 1, 1982.

8. ADDENDA

When specifications are revised, the CITY of PASADENA Purchasing Department will issue an addendum addressing the

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Bid Name	Release Date	Due Date
26-020	RFP Preston Park Development - Phase 1	07/01/2026	07/27/2026

RFP Preston Park Development - Phase 1

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See also