Notice is hereby given that the City of Ardmore, Oklahoma, will receive and open sealed bids for the construction services for 2025 ASPHALT LABOR BID 25-800 a contract which provides for the repair, construction and finishing of asphaltic concrete pavements throughout the city limits of Ardmore, Oklahoma.
Sealed bids for the labor contract, which will be received in the offices of the Purchasing Department, City of Ardmore, 23 South Washington Street, Ardmore, Oklahoma 73401, are due no later than 2:00 PM CDT on Thursday, September 25, 2025.
Sealed bids can also be mailed to the Office of the Purchasing Coordinator at P.O. Box 249, Ardmore, Oklahoma 73402 or 23 S. Washington St., Ardmore, OK 73401, provided they are received by the date and time referenced above. Bids shall be opened in the First Floor Conference Room, City Hall, 23 South Washington at the above stated time for receipt of bids or as soon thereafter as practicable and publicly read aloud and tabulated.
Bids shall be made in accordance with the Instructions For Bidders contained in the Contract Documents. Contract Documents may be examined at the following places:
•City of Ardmore – City Hall Annex, 15 1st Avenue SE, Ardmore, OK 73401.
•City of Ardmore – First Floor Conference Room, City Hall, 23 South Washington Street, Ardmore, OK 73401.
Copies of Contract Documents, digital (PDF) may be obtained from the City of Ardmore – Purchasing Department upon email request to
For security reasons, you must enable JavaScript to view this E-mail address.
.
ll bids timely received shall be considered by the City prior to a Contract being awarded. Bids received more than ninety-six (96) hours, excluding Saturdays, Sundays, and Holidays, before the time set for opening of bids, as well as bids received after the time set for opening of bids, will not be considered and will be returned unopened. The Bidder shall honor the quoted prices for a period of sixty (60) days from the time the bids are opened.
Bid security in the form of a cashier's check, a certified check, or a Surety Bond in the amount of five percent (5%) of the Base Bid shall accompany the sealed Bid of each Bidder. Bid security will be returned to the unsuccessful Bidders.
The Bidder shall only use the City’s Bid Proposal and affidavits or photocopies thereof. All forms must be signed and all affidavits sworn to and notarized. All bids shall be typewritten or in ink. Bidder shall file the bid in a sealed envelope. Each envelope shall bear a legible notation thereon that it is a bid upon the project proposed and the name of the Bidder.
The Successful Bidder shall deliver the executed Contract and Bonds together with the certificates of insurance, all as required in the Contract Documents, to the City no later than fifteen (15) calendar days following the City’s notification of its intent to award the Contract, unless that time is extended by the City.
The City may issue addenda as may be necessary in the best interest of the public and the City. Addenda may amend the date and/or time for receipt of bids or any specification, item, document, or requirement in the Contract Documents upon notice to all prospective Bidders who have purchased Contract Documents for this project. The Contract will be awarded to the lowest and best Bidder.
The City reserves the right to reject any or all bids and reserves the right to waive immaterial defects and irregularities or award the bid by item/schedule or all/none as it deems to be in the best interest of the City.
A mandatory pre-bid meeting will be held at 10:00 A.M., Thursday, September 11, 2025, at the, City Hall Annex, 15 1st St. SE, Ardmore, Oklahoma, 73401.
