FURNISH AND DELIVER HILLROM CENTRELLA SMART+BEDS

INVITATION FOR BIDS (IFB) NO. 26-5216
TO
FURNISH AND DELIVER HILLROM CENTRELLA SMART+BED OR APPROVED
SUBSTITUTION
FOR
KAPI'OLANI COMMUNITY COLLEGE
&
LEEWARD COMMUNITY COLLEGE
UNIVERSITY OF HAWAII
HONOLULU, HAWAII
APRIL 2026
BOARD OF REGENTS
UNIVERSITY OF HAWAII
HONOLULU, HAWAII

IFB NO. 26-5216
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TABLE OF CONTENTS
IFB No. 26-5216, to Furnish and Deliver Hillrom Centrella Smart+Beds or approved
substitution for Kapi'olani Community College, University of Hawaii, Honolulu, Hawaii.
Section Pages
Notice to Bidders.................................................................................... 2 -3
Bid Requirements.................................................................................. 4 - 5
Technical Specifications.......................................................................... 6 - 9
Special Provisions.................................................................................. 10 - 12
ATTACHMENT - Mandatory Bid Form........................................................ 1 - 5
IT IS THE RESPONSIBILITY OF ALL BIDDERS TO CHECK THE TABLE OF CONTENTS
TO CONFIRM THAT ALL PAGES LISTED THEREIN ARE REVIEWED AND THAT THE
MANDATORY BID FORM IS SUBMITTED AS PART OF THEIR BID PACKAGE.

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NOTICE TO BIDDERS
The University of Hawaii IFB No. 26-5216, to Furnish and Deliver Hillrom Centrella
Smart+Beds or approved substitution for Kapi'olani Community College, University of Hawaii,
Honolulu, Hawaii is issued and will be awarded through the State of Hawaii's electronic
procurement system (HIePRO). All bid responses must be submitted electronically
through HIePRO no later than 2:30 p.m., April 28, 2026. Bids received after the due date
and time or received in a form other than electronically through HIePRO will not be
considered.
Bidders are advised that they should not wait until the last minute to submit their bid through
HIePRO. Bidders are solely responsible for ensuring that their electronic submission through
HIePRO is complete and all necessary files (Mandatory Bid Form) are attached to their bid
prior to the IFB due date and time. The University shall not be responsible for any delay or
failure of any Bidder to submit any materials updated through the IFB process on a timely
basis.
Electronic Procurement
Bidders interested in responding to this electronic solicitation must be registered on HIePRO.
To register, visit the following link:
https://hiepro.ehawaii.gov/videos/video/vendor_registration.html. Reference the Vendor Quick
Reference Guide for additional information at https://hiepro.ehawaii.gov/static-
resources/VendorQuickReferenceGuide.pdf.
HIePRO will be the system of record for the issuance of the IFB, to receive the Mandatory Bid
Form and other Bid requirements, issue Amendments, and make award for the IFB.
Amendments and other information and materials provided through HIePRO, may include
additions or changes with respect to the due date and time.
Special instructions in HIePRO related to this solicitation are incorporated herein and made a
part of this IFB through reference. Bidders shall review all special instructions located in
HIePRO.
Questions and Clarifications
All questions and requests for clarifications must be submitted electronically through HIePRO.
Questions must be submitted by April 14, 2026 Responses will be posted on April 21, 2026.
All communication regarding this solicitation shall be conducted through HIePRO. The
University will not respond to inquiries received outside of HIePRO. Responses will be
issued via formal addendum to ensure equal access to information.
The University may refuse to answer any questions received outside of HIePRO or after the
Questions/Answers deadline.
Luis Salaveria
Chief Procurement Officer
University of Hawaii
Posting Date: April 7, 2026
NOTICE TO BIDDER

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Vendors are responsible for notifying the Procurement Specialist, Bonnie Anderson (e-
mail: bonnie27@hawaii.edu) for accessibility concerns related to this IFB.
NOTICE TO BIDDER

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BID REQUIREMENTS
FURNISH AND DELIVER HILLROM CENTRELLA SMART+BEDS OR APPROVED
SUBSTITUTION
FOR
KAPI'OLANI COMMUNITY COLLEGE
UNIVERSITY OF HAWAII
HONOLULU, HAWAII
By attaching The Mandatory Bid Form to HIePRO, the bidder has carefully examined the
INVITATION FOR BIDS (IFB) NO. 26-5216, TO FURNISH AND DELIVER HILLROM
CENTRELLA SMART+BEDS OR APPROVED SUBSTITUTION, as required by the University
in strict accordance with the true intent and meaning of the Invitation for Bids (IFB) and shall
complete delivery within SIXTY (60) CONSECUTIVE CALENDAR DAYS from the date
designated in Notice to Proceed, as follows:
TAX LIABILITY
Both out-of-state and Hawaii bidders are advised that the amount bid on this solicitation is
subject to the general excise tax imposed by Chapter 237, Hawaii Revised Statutes (HRS)
and, if tangible property is being imported into the State of Hawaii for resale, the use tax
(currently 1/2%) imposed by Chapter 238, HRS. (Refer to Taxes in the General Provisions.)
Bidders are therefore cautioned to consider such taxes in formulating their bids since no
adjustments to the prices bid shall be allowed.
BASIS FOR AWARD
The award of contract, if awarded, shall be made to the lowest responsive and responsible
bidder on the TOTAL BID AMOUNT (ITEM 1-2) as stated in the Technical Specifications.
Prices for all items shall include cost of transportation, delivery fees (if any), and all
applicable taxes. Price shall be F.O.B. destination.
NOTE TO BIDDERS
An acceptable bid must conform in all material respects to this Invitation for Bids. Any of the
following may be grounds for disqualification:
1. Taking exception to any of the specifications, terms or conditions contained in the IFB.
BID REQUIREMENTS

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2. Placing conditions on the furnishing of solicited goods or services.
3. Inclusion of a quotation or order form containing additional specifications, terms or
conditions.
4. Referencing external documents containing additional specifications, terms or
conditions.
Bidders are advised that bids are evaluated as submitted and requests by bidders to delete
conditions contained in their bids after bid opening cannot be considered.
Any protest shall be submitted within five (5) working days after the posting of the award in
HIePRO, in accordance with HAR 3-126.
EVALUATION PROCESS:
Bids will be evaluated as follows:
1. Verification of responsiveness to all required forms and submission requirements
2. Technical review by the department to confirm compliance with specifications
3. Determination of responsibility in accordance with applicable procurement laws
4. Award to the lowest responsive and responsible bidder
MANDATORY BID FORM ENFORCEMENT
Failure to submit a completed Mandatory Bid Form shall result in the bid being deemed non-
responsive.
PRICE REASONABLENESS:
In the event only one bid is received, the University reserves the right to conduct a price
reasonableness analysis prior to award.
RESPONSIVENESS STANDARD:
A responsive bid is one that conforms in all material respects to the requirements of this IFB,
including all required forms, certifications, and technical specifications. Failure to comply with
material requirements may result in the bid being deemed non-responsive.
Submission of a bid shall constitute acknowledgment and acceptance of all terms, conditions,
and specifications of this IFB. Bids that take exception to material requirements may be
deemed non-responsive.
The University reserves the right to request clarification of bid information for the purpose of
verifying responsiveness; however, no material changes to a bid will be permitted after bid
opening.
The University reserves the right to waive minor informalities or irregularities in bids that do not
affect price, quality, quantity, or delivery.
BID REQUIREMENTS

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RESPONSIBILITY CRITERIA:
Responsibility determinations will be based on the bidder's ability to perform successfully
under the terms and conditions of the contract, including but not limited to financial capability,
experience, integrity, reliability, and past performance.
By submitting a bid, the bidder certifies that the bid is made without any prior understanding,
agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, equipment, or services, and is in all respects fair and without collusion or
fraud.
BID REQUIREMENTS

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TECHNICAL SPECIFICATIONS
This section describes the Technical Specifications for the Hillrom Centrella Smart+Beds or
approved substitution.
The Technical Specifications listed herein are the minimum requirements and are mandatory
for an accepted bid, including any approved substitution.
1. EQUIPMENT
Line # of Manufacturer Description
Item Units / Part Number
#
1 13 Hillrom Centrella Smart+Beds Hillrom Centrella Smart+Beds or
approved substitution.
Delivery to: Kapio'olani Community
College, 4303 Diamond Head Rd.,
Kopiko Room 127 and Room 240-242,
Honolulu, HI 96816
2 10 Hillrom Centrella Smart+Beds Hillrom Centrella Smart+Beds or
approved substitution
Delivery to: Leeward Community
College, (Health Sciences Building),
96-045 Ala 'Ike Street, Pearl City, HI
96782
SUBSTITUTIONS (PRIOR APPROVAL REQUIRED)
Requests for substitution must be submitted via email to the Procurement Specialist, Bonnie
Anderson (bonnie27@hawaii.edu), no later than 4:00 p.m. HST, April 14, 2026.
Each request must include:
Manufacturer's name and model number
Complete technical specifications and product literature
Clearly marked brochures identifying all relevant features
A detailed statement of variances, identifying all differences between the proposed
product and the specified requirements
Certification that no other material deviations exist beyond those identified
TECHNICAL SPECIFICATIONS

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Submissions must include sufficient detail to allow for a comprehensive evaluation.
Requests containing incomplete or insufficient information may be rejected.
Approved substitutions, if any, will be issued to all prospective bidders via addendum through
HIePRO.
Bid Consideration
A bid offering a substitute product will be considered only if the substitution has been approved
in advance and formally issued by addendum.
Failure to obtain prior approval for a substitution may result in the bid being deemed non-
responsive.
Bidders offering the specified brand and model are not required to submit additional technical
literature.
The University reserves the right to determine the acceptability of all proposed substitutions in
accordance with the requirements of this solicitation and applicable procurement laws and
rules.
Bidders offering substitute products must ensure that all required technical documentation is
submitted through HIePRO prior to the bid submission deadline. Failure to provide adequate
documentation may result in the bid being deemed non-responsive.
Bids shall not be modified, withdrawn, or amended after the bid closing date and time, except as
permitted under applicable procurement rules. In the event of a tie bid, award shall be made in
accordance with applicable State of Hawaii procurement rules. All goods are subject to
inspection and acceptance by the University. Acceptance shall occur only after verification that
the goods meet all specifications and contractual requirements.
TECHNICAL SPECIFICATIONS

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SAMPLE REQUEST FOR SUBSTITUTION
Date:
Bonnie Anderson
Procurement Specialist
Email: bonnie27@hawaii.edu
Bonnie Anderson:
Subject: REQUEST FOR SUBSTITUTION
Project Title: IFB No. 26-5216, to Furnish and Deliver Hillrom Centrella Smart+Beds or approved
substitution for Kapi'olani Community College, University of Hawaii, Honolulu, Hawaii.
In accordance with TECHNICAL SPECIFICATIONS, I hereby submit for substitution the
technical brochures and statement of variances for your review and approval for the item(s)
shown below:
SPECIFIED SUBSTITUTE OR VARIANT
ITEM BRAND/MODEL NO. ALTERNATE BRAND/MODEL NO. FEATURES
I further certify that my request for substitution of the above item(s) has no other variant features.
Signature
Title
NOTES: 1. SUBMIT VIA EMAIL: bonnie27@hawaii.edu
2. PLEASE USE OWN LETTERHEAD.
3. IF NO VARIANT FEATURE, INDICATE "NONE"
TECHNICAL SPECIFICATIONS