60-Document Destruction & Shredding Services

PURPOSE: To establish an Indefinite Quantity Agreement for Document Destruction and Shredding
on an as-needed basis. The estimated dollar amount to be spent on this agreement is $5,000.00. This
is an estimate of the annual needs of the City under this Agreement and is for bidding purposes only.
This estimate is not to be construed as representing an actual order for that amount, or a guarantee
that any minimum amount will actually be purchased.
Subsequent to the acceptance of an offer, individual written purchase orders may be issued as
needed by the City to purchase items listed herein during the term of the agreement. At no time shall
the obligation of the City agency exceed the dollar amount of any associated purchase order.
The Agreement will expire on November 30, 2027. Any available funds not obligated by the City by
means of a Purchase Order on or prior to that date shall be cancelled after that date.
Columbus Water & Power locations are listed below; however, additional locations may be added or
replaced during the term of this Agreement.
All bidders must be certified by the National Association for Information Destruction (NAID). Copies of
all such licenses/certifications must be submitted with the bid. Failure to submit copies of such may
lead to bid rejection.
Vendor to provide 90-gallon totes to house documents to be shredded or destroyed. Totes shall be
emptied or exchanged on an as-needed basis.
Public Utilities Complex - 910 Dublin Rd., Columbus, OH 43215
Dublin Road Water Plant, 940 Dublin Road, Columbus, OH 43215
Revenue Reception, 111 N. Front Street, 1st Fl, Columbus, OH 43215
Sewer Maintenance Operations Center, 1250 Fairwood Ave, Columbus, OH 43205
Parsons Avenue Water Plant, 5600 Parsons Avenue, Lockbourne, OH 43137
Hap Cremean Water Plant, 4250 Morse Road, Columbus, OH 43230
Prices shall be FOB Destination, Freight Prepaid & Allowed unless otherwise specified. For all lines
please provide the unit cost as requested. These lines are representative items, and the quantities
are estimates that will be used for evaluation purposes.
INVOICING: All invoices are to be emailed to DPUInvoices@columbus.gov
BIDDING INSTRUCTIONS:
For each line please provide the unit cost as requested. These additional line items will be made
available to the City at the pricing submitted through Indefinite Quantity Agreement expiration date.
Any charges not specifically listed here will not be approved for payment, should a purchase order be
awarded.
Bid will be awarded based on the overall total of lines 10, 20, and 30.
Line 10 = 90 Gallon Tote - Monthly off-site shredding service.
Line 20 = 90 Gallon Tote - Regular off-site shredding service every 13 weeks.
Line 30 = 36" Cabinet Service - Monthly off-site shredding service.
Line 40 = 96 Gallon Tote - Monthly off-site shredding service.

Line 50 = Temporary Tote
Line 60 = 50 Skidded Boxes
Line 70 = Per Skid Box (flat rate for entire skid)
Line 80 = Off-Site Tote
Line 90 = Purge Cleanout Per Tote
Line 100 = Tote Removal
Line 110 = Trip Charge
Line 120 = Misc. Charges (recycling surcharges, mileage, fuel, attempted pick-up, etc.). Please
identify and quote any miscellaneous charges. Please enter (0) here; however, quote your company's
other miscellaneous charges in the comment box. Identify the charges and the cost for each, such as
recycling surcharge, mileage, attempted pick-up, or fuel, etc. Failure to properly note and identify
these charges will result in non-payment.
(Add additional lines as needed)