26-106 Indian Camp Creek and New Melle Maintenance Facility

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-106
For
ICC and New Melle Maintenance Facility
INDIAN CAMP CREEK ENGINEERED POST FRAME MAINTENANCE BUILDING
PARK AT NEW MELLE LAKES FREESTANDING LEAN-TO STORAGE SHELTER
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for PARKS 2026 MAINTENANCE FACILITY PACKAGE.
St. Charles County reserves the right to accept and/or reject any and all bids. All bid prices submitted
must be guaranteed for ninety (90) days.

TABLE OF CONTENTS
BID INSTRUCTIONS ................................................................................................................ 3
BID SUBMISSION CHECKLIST ............................................................................................... 5
TERMS AND CONDITIONS ..................................................................................................... 6
GENERAL CONDITIONS ....................................................................................................... 11
BID SPECIFICATIONS-ICC ................................................................................................. 18
GENERAL SPECIFICATIONS-ICC ...................................................................................... 22
TECHNICAL SPECIFICATIONS-ICC ................................................................................... 28
BID SPECIFICATIONS-PNML ............................................................................................. 49
GENERAL SPECIFICATIONS-PNML .................................................................................. 53
TECHNICAL SPECIFICATIONS-PNML ............................................................................... 59
GENERAL WORK PROVISIONS ........................................................................................... 74
BID FORMS AND REQUIRED SUBMITTALS ........................................................................ 76
COUNTY-CONTRACTORS AGREEMENT ............................................................................ 85
GENERAL REQUIREMENTS ................................................................................................. 92
PROJECT LOCATION MAPS .............................................................................................. 101
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BID INSTRUCTIONS
Two [2] signed copies of the bid must be received in a sealed envelope; one copy shall be the
original and shall be so marked. The envelope shall be plainly marked "26-106 Indian Camp Creek
and New Melle Maintenance Facility," with the date and time of the bid opening in the lower left
corner. An authorized representative of the company/person submitting the bid must sign the bid in
blue ink.
Bidders must submit complete pricing for both projects. Partial bids will not be accepted. The County
intends to award one Contract to one Bidder for completion of both projects.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street
Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on Monday, 09/28/2026 at 10:00am, in Room 116 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website at
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select bid
and click on "related documents". No phone calls please. The time it takes for final bid results
to be made public depends on the complexity of the project and the cost of the project.
BID INQUIRIES
Any questions or clarifications concerning this IFB must be submitted in writing to:
Lenore Moore, Purchasing Coordinator
St. Charles County Government
Finance Department
201 North Second Street
St. Charles, Missouri 63301
Fax: (636)949-7589
lmoore@sccmo.org
Questions concerning the bid specifications should be made to:
Jake McDermott - Parks Project Manager
St. Charles County Government
Parks Department
201 North Second St, RM 510
St. Charles, Missouri 63301
jmcdermott@sccmo.org
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Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any
addenda that are issued.
Prohibited Communication
Contact with any representative, other than through the procedure outlined in the section
titled "Bid Inquiries", concerning this request is prohibited PRIOR TO BID OPENING.
Representative shall include, but not be limited to, all elected and appointed officials, and
employees of St. Charles County and their Agents within St. Charles County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
An optional pre-bid conference will be held on 09/11/2026 at 10:00 AM at
Indian Camp Creek Park:
2679 Dietrich Road, Foristell, MO 63348
The conference will take place at the existing maintenance facility within the park (directly
across the street from the project site). The Google Maps coordinates are:
(38.87802964662205, -90.933413637897).
Interested parties that wish to view the project area prior to bidding but cannot attend the
pre-bid meeting can contact Jake McDermott @ 636-949-7535 to schedule a site visit. We will
do our best to accommodate site visit requests outside of scheduled pre-bid meeting, but
there is no guarantee.
The bid number and title shall be referenced on all correspondence.
All questions must be received no later than 3:00 PM on 09/17/2026.
Any questions received after this deadline may not be answered.
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BID SUBMISSION CHECKLIST
Before submitting the Bid, confirm that the sealed package contains all applicable items below.
Two signed copies of the complete Bid; one copy is marked "Original."
Complete pricing for both projects; partial bids are not accepted.
Signed Bid Form-ICC.
Signed Bid Form-PNML.
Combined Total Bid Price for both projects completed on the PNML Bid Form.
Bid Guaranty in the required amount, based on the Combined Total Bid Price.
Bid-stage design and product submittals required by the ICC and PNML Bid Specifications.
Three references for similar projects completed within the last five years.
Exception Sheet completed, including a statement of no exceptions when none are taken.
Audit Clause form.
Anti-Discrimination Against Israel certification, when applicable.
Affidavit of Work Authorization and E-Verify documentation, when not current on file.
Domestic Products Act Exhibit A.
Proposed-equal documentation, when applicable.
Required signatures are in blue ink; prices and notations are in blue ink or typewritten.
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TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids will be considered final. No additions, deletions, corrections, or adjustments will be
accepted after the time of bid opening.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales
made to St. Charles County and must be excluded.
The executed Contract shall remain valid for twelve (12) months after the Notice of Award,
and the County may issue the written Notice to Proceed at any time within that period. The
120-consecutive-calendar-day Contract Time begins on the date stated in the Notice to
Proceed.
The electronic version of this bid/RFP is available upon request. The document was entered
into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version. Therefore,
respondents are cautioned that the hard copy of this bid/RFP on file in the Purchasing Office
governs in the event of a discrepancy between the information contained in or on the
electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
An authorized officer of the company submitting the bid must sign all bids, in blue ink.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so
marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the
person signing the bid.
St. Charles County will not award any bid to an individual or business having any outstanding
amounts due from a prior Contract or business relationship with the County or who owes any
amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
Sealed bids received after the designated time of the receipt of the sealed bids will be
considered as "No Bid" and "Void" and will not be opened.
The successful bidder is specifically denied the right of using in any form or medium the
names of St. Charles County or any other public agency of St. Charles County Government
for public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
Award will be made to the low responsive, responsible bidder, or to the offeror whose
proposal is most advantageous to the County, price and other factors considered including
geographic location. When payments are to be made to the County, award will be made to
the most advantageous offer.
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County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording in
the bid so states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement in
the unit and extension prices, the unit price shall govern.
Prevailing Wage
The proposal for this Contract shall be based upon the required payment by the Bidder for
wages for each craft or type of workmen required to execute the Contract as determined by
the Department of Labor and Industrial Relations of Missouri, pursuant to Sections 290.210
to 290.340, RSMo. For those projects with a total cost greater than $75,000.00, a schedule
of such prevailing hourly rate of wages as determined by the Department of Labor and
Industrial Relations of Missouri, pursuant to said statutory provisions and made a part of this
Contract, Annual Wage Order #33 effective May 28th, 2026, shall be used.
Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not apply to
the construction of public works for which either the engineer's estimate or the bid accepted
by the County for the total project is in the amount of $75,000.00 or less. For any awarded
bid in the amount of $75,000.00 or less that becomes subject to a contract amendment that
increases the total project cost in excess of $75,000.00, the provisions of 290.210 to 290.340
shall apply only to that portion of the project that is in excess of $75,000.00.
The Contractor must comply with all provisions of the Prevailing Wage Law under Annual
Wage Order #33 effective May 28, 2026, for this project. The contractor will forfeit a
penalty to the County of $100 per day (or portion of a day) if a worker is paid less than the
prevailing rate for any work done under the contract by the contractor or by any subcontractor
(see section 290.250, RSMo). Certified payroll shall be submitted with request for
payment.
BONDS: The following Bond types are required:
Performance Bond- A 100% Performance and Payment Bond in favor of the Owner.
The Security Co. representing Contractor must be authorized to do business in the
State of Missouri and be approved by Owner.
Bid Bond- A 5% deposit of the bid total, presented in the form of a cashier's check,
Certified check, or bid bond, made payable to St. Charles County.
Insurance
Worker's Compensation and Employer's Liability: Statutory WC limits as required by the Statutes of
the State of Missouri (or a qualified self-insurer) and Employers Liability in an amount of no less
than $1.0 million.
Automobile, General Liability and Property Damage: The Contractor shall maintain the following
minimum amounts of automobile, general liability, and property damage insurance coverage
during the life of the contract:
$1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence for
automobile and general liability coverage; and property damage coverage of at least
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$1,000,000. A Combined Single Limit Policy in the amount of $3,000,000 is an acceptable
alternative. Automobile coverage must include non-owned vehicles.
The Automobile & General Liabilities policies shall be endorsed to include the County as an
additional insured including the following language: Nothing in this endorsement shall serve to
operate as a waiver of the County's Sovereign Immunity or broaden the liability of the County
beyond the provisions of Sections 537.600 to 537.610 of the Revised Statutes of Missouri. Vendor
shall provide for 30 days advance written notice of any material change. A Waiver of
Subrogation in favor of the County shall be endorsed on each of the policies. The required
insurance shall be primary insurance with respect to any other insurance or self-insurance
programs maintained by the County.
A Certificate of Insurance evidencing the above coverage(s) together with a copy of the required
endorsements shall be provided to the County prior to the commencement of any work.
It shall be the contractor's responsibility to keep the respective insurance policies and
coverages of any sub-contractor current and in force for the life of the contract.
Architects/Design Engineers: Errors and Omissions (Professional Liability): with limits of not
less than 1,000,000.000 per claim/$3,000,000.00 aggregate covering all services provided by
the Contract. Coverage to be written on a claims-made basis.
Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St. Charles
County to a business entity, the business entity shall, by sworn affidavit and provision of
documentation**, affirm its enrollment and participation in a federal work authorization program (E-
Verify) with respect to the employees working in connection with the contracted services. Every
such business entity shall sign an affidavit affirming that it does not knowingly employ any person
who is an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and shall
verify the employment eligibility of every employee in the employer's hire whose employment
commences after the employer enrolls in a federal work authorization program. The employer shall
retain a copy of the dated verification report received from the federal government. Any business
entity that participates in such program shall have an affirmative defense that such business entity
has not violated subsection 1 of this section. [RSMO 285.530 (4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit is included in this bid request. Vendors may
choose to send the required documentation using one of the following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:
Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301 prior to
responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation
response.
These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page will
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remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the signature page of the E-
Verify Memorandum of Understanding, completed and signed by the Contractor, and the Department of
Homeland Security - Verification Division
The online address to enroll in the E-Verify program is:
https://everify.uscis.gov/account/enroll
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Open Records
Any and all information contained in or submitted with the bid becomes a public record subject to
the Missouri Sunshine Law when the bids are opened. If the bidder believes that any information
contained in or submitted with the bid is protected from disclosure by the Missouri Sunshine Law,
the bidder must clearly identify what information the bidder believes is so protected and must also
clearly identify the legal basis thereof.
Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach
a copy of such policy to your response as a point of information."
"YES" our company has a veteran friendly employment policy.
"NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
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