26-112 Historic Courthouse Full Window Replacement

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-112
For
Historic Courthouse Full Window Replacement
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for Historic Courthouse Full Window Replacement.
The vendor must guarantee the quoted prices for a period of Ninety (90) days.

BID INSTRUCTIONS
One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope
plainly marked "26-112 HISTORIC COURTHOUSE FULL WINDOW REPLACEMENT" with the
date and time of the bid opening in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in
blue ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second
Street Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 10/2/2026 at 10:00 AM, in Room 116 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website @
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select
bid and click on "related documents". No phone calls please. The time it takes for final
bid results to be made public depends on the complexity of the project and the cost of the
project.
BID INQUIRIES
Any questions or clarifications concerning this Request for Bid must be submitted in writing via
E-mail (preferred), mail or fax to:
Donna Clayton
Finance Department, St. Charles County Government
201 North Second St
St. Charles, Missouri 63301
Fax: (636)949-3870
dclayton@sccmo.org
For questions or inquiries concerning the specifications please contact:
Brian Cox
Facilities Management Department, St Charles County Government
300 North Second St, Room 101
St. Charles, Missouri 63301
bcox@sccmo.org
A mandatory meeting will be held on 9/11/26 at 8:00AM at the Historic Courthouse
(Executive Building) located at 100 N. 3rd St., St. Charles, MO 63301
* The bid number and title shall be referenced on all correspondence.
* All questions must be received no later than 2:00 PM on 9/25/2026. Any question
received after this deadline may not be answered.
Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any
addendum that are issued.
24-112 Historic Courthouse Full Window Replacement Proposal Response from (please complete)
Page 2 of 27 ______________________________________
Name of Company or Individual

Prohibited Communication
Contact with any representative, other than through the procedure outlined in the
section titled "Bid Inquiries", concerning this request is prohibited PRIOR TO BID
OPENING. Representative shall include, but not be limited to, all elected and appointed
officials, and employees of St. Charles County and their Agents within St. Charles
County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids are final. No additions, deletions, corrections, or adjustments will be accepted after
the time of bid opening except by request of County.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales
made to St. Charles County and must be excluded.
The contract, provided in Exhibit A, shall be effective for the approximate twelve (12) month
period from the date of execution.
The County, with the consent of the vendor, shall have the option to renew said contract for
one (1) additional three (3) month period at the same specifications and terms and
conditions of any contract that may be derived from this request for proposal.
The electronic version of this bid/RFP is available upon request. The document was
entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version.
Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the
Purchasing Office governs in the event of a discrepancy between the information contained
in or on the electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so
marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the
person signing the bid.
St. Charles County will not award any bid to an individual or business having any
outstanding amounts due from a prior Contract or business relationship with the County or
who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
Sealed proposals received after the designated time of the receipt of the sealed proposals
will be considered as "No Bid" and "Void" and will not be opened.
24-112 Historic Courthouse Full Window Replacement Proposal Response from (please complete)
Page 3 of 27 ______________________________________
Name of Company or Individual

The successful bidder is specifically denied the right of using in any form or medium the
names of St. Charles County or any other public agency within St. Charles County
Government for public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
Award will be made with the highest ranking, responsive, responsible proposer, or to the
offeror whose proposal is most advantageous to the County, price and other factors
considered.
County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording
in the bid so states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement in
the unit and extension prices, the unit price shall govern.
MISSOURI PREVAILING HOURLY WAGE RATES:
The proposal for this Contract shall be based upon the required payment by the Bidder for
wages for each craft or type of workmen required to execute the Contract as determined
by the Department of Labor and Industrial Relations of Missouri, pursuant to Sections
290.210 to 290.340, RSMo. For those projects with a total cost of more than $75,000.00, a
schedule of such prevailing hourly rate of wages as determined by the Department of
Labor and Industrial Relations of Missouri, pursuant to said statutory provisions and made
a part of this Contract, Annual Wage Order #33, as of May 28, 2026.
Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not apply to
the construction of public works for which either the engineer's estimate of the bid
accepted by the County for the total project is in the amount of $75,000.00 or less. For any
awarded bid in the amount of $75,000.00 or less that becomes subject to a contract
amendment that increases the total project cost in excess of $75,000.00, the provisions of
290.210 to 290.340 shall apply only to that portion of the project that is in excess of
$75,000.00.
INSURANCE:
The successful bidder must agree to provide and maintain during the life of the Contract
the insurance(s) listed below, in the minimum amounts specified, with an insurance
company licensed to do business in the State of Missouri. All policies must name the
County as an additional insured and provide for thirty (30) days written notice prior to any
material changes or cancellation. Successful bidder will be awarded contract once a
Certificate of Insurance is provided.
a. Worker's Compensation and Employer's Liability: Statutory WC limits as
required by the Statutes of the State of Missouri, (or a qualified self-insurer)
and Employers Liability in an amount of no less than $1.0 million.
b. Automobile, General Liability and Property Damage: The Contractor shall
24-112 Historic Courthouse Full Window Replacement Proposal Response from (please complete)
Page 4 of 27 ______________________________________
Name of Company or Individual

maintain the following minimum amounts of automobile, general liability, and
property damage insurance coverage during the life of the contract:
$1,000,000 for bodily injury or death to any one person and $3,000,000 per
occurrence for automobile and general liability coverage; and property damage
coverage of at least $1,000,000. A Combined Single Limit Policy in the amount
of $3,000,000 is an acceptable alternative. Automobile coverage must include
non-owned vehicles.
c. Additional Requirements: The Automobile & General Liabilities policies shall
be endorsed to include the County as an additional insured including the
following language: "Nothing in this endorsement shall serve to operate as a
waiver of the County's Sovereign Immunity or broaden the liability of the
County beyond the provisions of Sections 537.600 to 537.610 of the Revised
Statutes of Missouri". Contractor shall provide 30 days advance written notice
of any material change. A Waiver of Subrogation in favor of the County shall
be endorsed on each of the policies. The required insurance shall be primary
insurance with respect to any other insurance or self-insurance programs
maintained by the County. A Certificate of Insurance evidencing the above
coverage(s) together with a copy of the required endorsements shall be
provided to the County prior to the commencement of any work. It shall be the
Contractor's responsibility to keep the respective insurance policies and
coverages current and in force for the life of the contract.
d. Subcontractor's Coverage: It shall be the Contractor's responsibility to
ensure that all subcontractor's maintain the same coverages and limits as
outlined herein.
BONDS:
Performance Bond - A 100% Performance and Payment Bond in favor of the Owner. The
Security Co. representing Contractor must be authorized to do business in the State of
Missouri and be approved by Owner. Performance and Payment bond will be required if
project is $50,000.00 or greater.
OPEN RECORDS:
Any and all information contained in or submitted with the bid becomes a public record subject
to the Missouri Sunshine Law when the bids are opened. The County may include any
information submitted with the bid or submitted to the County during the award or review
process in the County's public records, public agendas, or public meetings. If the bidder
believes that any information contained in or submitted with the bid is protected from disclosure
by the Missouri Sunshine Law, the bidder must clearly identify what information the bidder
believes is so protected and must also clearly identify the legal basis therefor. Simply marking
a document with "confidential" or similar watermarks, notations, etc. shall not be sufficient to
prevent disclosure of submitted information.
24-112 Historic Courthouse Full Window Replacement Proposal Response from (please complete)
Page 5 of 27 ______________________________________
Name of Company or Individual

VETERAN FRIENDLY EMPLOYMENT POLICY
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach
a copy of such policy to your response as a point of information."
_____ "YES" our company has a veteran friendly employment policy.
_____ "NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
24-112 Historic Courthouse Full Window Replacement Proposal Response from (please complete)
Page 6 of 27 ______________________________________
Name of Company or Individual

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St.
Charles County to a business entity, the business entity shall, by sworn affidavit and provision
of documentation**, affirm its enrollment and participation in a federal work authorization
program (E-Verify) with respect to the employees working in connection with the contracted
services. Every such business entity shall sign an affidavit affirming that it does not knowingly
employ any person who is an unauthorized alien in connection with the contracted services.
[RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and
shall verify the employment eligibility of every employee in the employer's hire whose
employment commences after the employer enrolls in a federal work authorization program.
The employer shall retain a copy of the dated verification report received from the federal
government. Any business entity that participates in such program shall have an affirmative
defense that such business entity has not violated subsection 1 of this section. [RSMO 285.530
(4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit in included in this bid request. Vendors may
choose to send the required documentation using one of the following options:
* Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County,
Attn: Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO
63301prior to responding to any solicitations; OR
* Send the notarized affidavit and E-Verify MOU signature page along with a bid
solicitation response.
These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page
will remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the signature page of
the E-Verify Memorandum of Understanding, completed and signed by the Contractor, and the
Department of Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
24-112 Historic Courthouse Full Window Replacement Proposal Response from (please complete)
Page 7 of 27 ______________________________________
Name of Company or Individual

PROJECT DESCRIPTION
St. Charles County Government Facilities Management Department is soliciting bids from
qualified contractors for the removal and replacement of 101 existing metal-clad exterior
windows at the Historic St. Charles County Courthouse, Executive Building, located at 100 N.
3rd Street, St. Charles, Missouri 63301.
The work shall include all labor, materials, equipment, disposal, preparation, installation,
finishing, and other necessary work to provide a complete and properly functioning window
replacement installation.
WINDOW REPLACEMENT SCOPE OF WORK
The Contractor shall provide all labor, materials, equipment, and incidentals required to
complete the following work:
Window Removal and Preparation
Remove each existing window and properly prepare the opening for installation of new
window.
Framing, Blocking, and Bracing
Upon removal of existing windows, inspect the opening and surrounding framing. Where
additional framing, blocking, or bracing is required to properly support and secure the new
window, the Contractor shall provide and install such materials. Any wood framing, blocking,
or bracing installed within the required construction shall be fire-retardant treated wood.
New Window Requirements
New windows shall be Marvin Signature Ultimate Single Hung with A1446 factory
applied Ridgeland Casing and a A1453 Subsill, or an approved equivalent.
Windows shall include:
* Metal-clad exterior finish. Color: Suede
* Wood interior finish.
* Interior wood finish. Stain: Marvin Mahogany Hazelnut
* Color and stain selections shall be subject to approval by the County Project Manager
following review of the Contractor's submittal.
Window Buck / Attachment
Provide and install wood bucks as necessary to provide a proper substrate for flange nailing
and to ensure that each window is securely attached to the existing wall construction.
Installation
Install all windows in accordance with the manufacturer's written installation requirements,
recommendations, and applicable standards. The Contractor shall provide all labor,
fasteners, flashing, shims, sealants, insulation, and other materials necessary for a complete
24-112 Historic Courthouse Full Window Replacement Proposal Response from (please complete)
Page 8 of 27 ______________________________________
Name of Company or Individual

installation.
Interior Wall and Window Surround Repairs
Repair any areas damaged or disturbed during window removal and installation, including
drywall, plaster, wood trim, or other interior finishes surrounding the window opening.
Drywall and Plaster Finishing
Areas requiring drywall repair shall be taped, finished to a Level 4 finish, and prepared for
painting. Plaster areas disturbed during the work shall be repaired and finished to match the
existing adjacent surfaces.
Painting
Repaired areas shall receive one coat of primer and two finish coats of paint. Interior
paint shall match the existing adjacent surfaces. The County uses Sherwin Williams Super
Paint, Satin finish. Contractor shall confirm adjacent color with Project Manager.
Ceiling Grid Repairs
If removal or replacement of a window requires the removal, modification, repair, or
replacement of any portion of an existing ceiling grid or hard lid ceiling, the Contractor shall
include all such work in the base bid.
Exterior Stonework
Existing Exterior Stonework shall not be disturbed, damaged, cut, or altered unless
specifically approved in writing by the County.
The exterior metal-clad window casing shall be installed flush and neatly fitted against the
existing exterior stone or framing at the top, bottom, and sides of each window opening.
Air and Water Infiltration Protection
All window units, metal-clad components, framing interfaces, and joints shall be properly
sealed to prevent air and water infiltration. Installation shall include all required flashing,
sealants, backer materials, and other components necessary to provide a weather-tight
installation in accordance with the window manufacturer's requirements.
Protection of Existing Building
The Contractor shall protect existing building finishes, furnishings, fixtures, stonework,
flooring, walls, ceilings, and other adjacent construction from damage during the work.
24-112 Historic Courthouse Full Window Replacement Proposal Response from (please complete)
Page 9 of 27 ______________________________________
Name of Company or Individual

WINDOW QUANTITIES BY ELEVATION
Elevation Arched Rectangular Squared Total
North 7 7 2 16
South 7 12 0 19
East 13 22 0 35
West 10 12 9 31
Total 37 53 11 101
Alternate 1 8 0 0 109
BASE BID
The Base Bid shall include the removal and replacement of 101 existing windows as
identified in the bid documents.
ALTERNATE 1
Alternate 1 shall include the removal and replacement of 8 existing windows located in the
building cupola, as identified in the bid documents. Same specs on Windows as above.
WINDOW SHAPE AND DIMENSIONS
The Contractor shall field measure each window opening prior to ordering or fabrication. The
Contractor is responsible for verifying all dimensions and ensuring proper fit of the replacement
windows
DEBRIS REMOVAL AND SITE RESTORATION
Contractor shall provide a dumpster and properly remove and dispose of all construction
debris and installation materials. Dumpster location shall be coordinated with and approved
by the County.
Contractor shall maintain a clean and orderly work area throughout the project and complete
a final cleaning upon completion.
The Executive Building remains open to the public. Contractor shall provide and maintain
adequate barricades, signage, and protective measures to separate work areas from the
public and protect against hazardous conditions.
Contractor shall repair or restore any building or site surfaces damaged or disturbed by the
work.
The Contractor shall not leave any window opening exposed to weather conditions or
security at the end of the workday.
Upon completion, all work areas shall be clean, safe, and ready for public use.
24-112 Historic Courthouse Full Window Replacement Proposal Response from (please complete)
Page 10 of 27 ______________________________________
Name of Company or Individual