B509 MAINTENANCE OF GENERATOR SETS AT VARIOUS PVSC FACILITIES FOR A TWO (2) YEAR PERIOD

DIVISION 8 - DOORS AND WINDOWS **
DIVISION 9 - FINISHES **
DIVISION 10 - SPECIALTIES **
DIVISION 11 - EQUIPMENT **
DIVISION 12 - FURNISHINGS **
DIVISION 13 - SPECIAL CONSTRUCTION **
DIVISION 14 - CONVEYING SYSTEMS **
DIVISION 15 - MECHANICAL **
DIVISION 16 - ELECTRICAL
16200 POWER GENERATORS
16201 GENERAL
16202 CONTRACT ITEMS
16203 REPLACEMENT PARTS
16204 ACCESS TO EQUIPMENT
16205 EMERGENCY BREAKDOWN
16206 CONTRACTOR'S WORK REPORT
16207 MONTHLY GUARANTEED RESERVATION
16208 RENTAL UNIT IDENTIFICATION PROCEDURE
** NOT PART OF THIS CONTRACT
APPENDIX 1
Certification of Non-Involvement in Prohibited Activities In Russia Or Belarus
APPENDIX 2
American with Disabilities Act (ADA) of 1990
APPENDIX 3
Prevailing Wages:
o Essex County
o Statewide - NJ
o Federal - Essex County, NJ
APPENDIX 4
Notification Letter for Temporary Chemical or Fuel Storage Tanks, Equipment, &
Reciprocation Internal Combustion Engines (RICE) Form. And the Contractor
Equipment Visual Leak Inspection SOP and Weekly Visual Leak Detection Log
1.Temporary Equipment Notification Package
2. Attachment A (Temporary Equipment Notification Form)
3. Attachment B (Temporary Equipment Schedule)
4. Attachment C (Temporary Equipment Visual Inspection and Monitoring
Checklist Procedure)
5. Attachment D (Temporary Equipment Visual Inspection and Monitoring
Checklist)
APPENDIX 5
Executive Order 189
APPENDIX 6
Disclosure of Investment Activities in Iran Form
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00000 BID DOCUMENT SUBMISSION CHECKLIST
Contract No. B509 - Maintenance of Generator Sets at Various PVS Facilities for a Two (2) Year
Period
NOTE: Failure to submit items 3, 4, 5, 6, 8, 9, 12 and 13 below is a mandatory clause for the bid to be rejected
and/or deemed non-responsive.
Contract Initial Each Item
Item
Section Submitted with Bid
00100 and
1. Disclosure of Investment Activities in Iran
Appendix 6
Contractor's NJ Dept. of Treasury Business
2. 00100
Registration Certificate
3. Signature/Bid Form 00300
4. Bid Bond or Certified Check 00301
5. Surety Company Certificate 00302
6. Statement of Ownership 00303
7. Affirmative Action Compliance 00304
8. Bid Sheet 00305
9. Submittal of Bid 00305
10. Non-Collusion Affidavit 00306
Supplement to Bid Forms
11. 00400
Reference Questionnaire
12. Supplement to Bid Forms 00401
Acknowledgment of Receipt of
13. 00402
Changes to Bid Documents
14. Subcontractor's Listing 00403
15. Public Works Contractor Registration 00404
16. Insurance Requirements 00727
17. Hazardous Material (MSDS) 00826
18. Notice to all State Vendors 00833
Certification of Non-Involvement in Prohibited 00100 and
19.
Activities in Russia or Belarus Appendix 1
The following are the documents statutorily required with the submission of the bid proposal: Bid Bond or Certified Check
(N.J.S.A. 40A:11-21); Consent of Surety (N.J.S.A. 40A:11-22); Statement of Corporate Ownership (N.J.S.A. 52:25-24.2);
Acknowledgement of Receipt of Changes to Bid Documents (N.J.S.A. 40A:11-23.1(a); and Subcontractor's Listing (N.J.S.A.
40A:11-16). All items not specifically referenced above are highly encouraged to be submitted with the bid, but must be
submitted prior to contract award.
Name of Bidder:
(Company Name)
By Authorized Representative:
Signature:
Print Name and Title:
Date:
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DIVISION 0 - BIDDING REQUIREMENTS
00100 INVITATION TO BID AND INSTRUCTIONS TO BIDDERS
Notice is hereby given that Passaic Valley Sewerage Commission will receive sealed bids
until 10:00 o'clock on the morning of September 24, 2026, in the PVSC Purchasing
Department, Administration Building. At that time and place the sealed proposals will be publicly
opened, announced and recorded via the Zoom Conferencing Application at
https://pvsc.zoom.us/j/2496333971. Bidders can also dial into the bid opening by phone at
(1+646 876 9923), access code (249 633 3971).
into the bid opening by phone at (1+646 876 9923), access code (249 633 3971).
The work to be performed under Contract B509 includes, but is not limited to, providing safety,
supervision, labor, equipment, supplies, and replacement parts to provide for scheduled
maintenance service and repairs of every description, including inspections, adjustments, tests,
and replacement of parts as herein specified for the equipment covered under this contract.
The work required under this contract is indeterminate. There shall be no fixed contract amount.
Individual Task Orders will be issued to the contactors based on an agree upon detailed Scope
of Work. Each Task order shall be established a Not To Exceed cost based on the labor rates
provided in Section 00400
Security Notice: All contractors, subcontractors, contractor employees and/or
representatives entering the plant must have and must present to PVSC Security,
government issued identification such as a valid Picture Driver's License or Passport.
This applies to bid openings, pre-bid conferences and all on-premises contract work.
All bids must be made upon the blank form of proposal annexed hereto. All blank spaces must
be filled in, in ink, in both words and figures, with the amounts for which the proposal is made.
The proposal must be signed by the bidder who shall include his business address.
Proposals shall be enclosed in opaque sealed envelopes, addressed to the Passaic Valley
Sewerage Commission, 600 Wilson Avenue, Newark, New Jersey 07105, with the name
and address of the bidder plainly marked upon the outside thereof. (If forwarded by mail,
the sealed envelope containing the proposal, marked as directed above must be enclosed
in another envelope addressed as specified in the Proposal, preferably by registered mail.)
If forwarded by express carrier or other delivery service, please be advised that access to
the PVSC is restricted to the following address: 699 Avenue P - Newark NJ - 07105 (GPS
location of Gate #3) this is for directional purposes is only. The outside envelope
containing bids must clearly identify the bid number, contract name, and bid opening
date. Failure to follow this procedure is grounds for rejection.
It is the purpose of Passaic Valley Sewerage Commission not to award the contract to any bidder
who does not furnish evidence satisfactory to them that he is responsible and that he has sufficient
financial resources, ability, experience and equipment to enable him to prosecute the work
successfully, and to fulfill all requirements of the contract.
Each bid must be accompanied by a certified check, or by a bid bond in an amount not less than
$1,000 or 10% of the total bid, not to exceed $20,000.00 enclosed in a sealed envelope, with
the bid. Certified checks shall be drawn upon a National Bank or a Trust Company doing business
in the State of New Jersey, and shall be payable to the order of the Passaic Valley Sewerage
Commission. Bid bonds shall be prepared on the form of Bid Bond attached hereto in Section
00301, and shall be duly executed by the bidder as principal and having as surety thereon,
sureties or a surety company shall be licensed to do business in the State Of New Jersey, and
listed in the current Federal Register, Department of the Treasury Circular 570, "Surety
Companies Acceptable on Federal Bonds", and shall be satisfactory to the Passaic Valley
Sewerage Commission.
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Bid securities will be returned to all except the three (3) apparent lowest responsible bidders within
ten (10) days after the formal opening of bids, (Sundays and Holidays excepted) and the
remaining bid securities will be returned to the unsuccessful bidders within three (3) days
(Sundays and Holidays excepted) after the awarding and signing of the contract and the approval
of the Contractor's performance bond, or if no Contract has been so executed, within 60 days
after the date of the opening of bids, upon demand of the bidder at any time thereafter, as long
as he has not been notified of the acceptance of his bid.
All bidders on this Contract are required to complete a "Statement of Ownership" found in Section
00303.
No contractor shall bid on any contract for public work as defined in section 2 of P.L.1963,
c. 150 (C.34:11-56.26) unless the contractor is registered pursuant to this act N.J.S.A.
34:11-56.48 et seq. No contractor shall list a subcontractor in a bid proposal for the
contract unless the subcontractor is registered pursuant to P.L.1999, c.238 (CN.J.S.A.
34:11-56.48 et seq.) at the time the bid is made. No contractor or subcontractor, including
a subcontractor not listed in the bid proposal, shall engage in the performance of any
public work subject to the contract, unless the contractor or subcontractor is registered
pursuant to that act.
Pursuant to N.J.S.A. 52:32-44, Passaic Valley Sewerage Commission ("Contracting Agency") is
prohibited from entering into a contract with an entity unless the bidder/proposer/contractor, and
each subcontractor that is required by law to be named in a bid/proposal/contract has a valid
Business Registration Certificate on file with the Division of Revenue and Enterprise Services
within the Department of the Treasury.
Prior to contract award or authorization, the contractor shall provide the Contracting Agency with
its proof of business registration and that of any named subcontractor(s).
Subcontractors named in a bid or other proposal shall provide proof of business registration to
the bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract,
purchase order, or other contracting document is awarded or authorized.
During the course of contract performance:
(1) the contractor shall not enter into a contract with a subcontractor unless the
subcontractor first provides the contractor with a valid proof of business
registration.
(2) the contractor shall maintain and submit to the Contracting Agency a list of
subcontractors and their addresses that may be updated from time to time.
(3) the contractor and any subcontractor providing goods or performing services
under the contract, and each of their affiliates, shall collect and remit to the
Director of the Division of Taxation in the Department of the Treasury, the use
tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on
all sales of tangible personal property delivered into the State. Any questions in
this regard can be directed to the Division of Taxation at (609)292-6400. Form
NJ-REG can be filed online at
http://www.state.nj.us/treasury/revenue/busregcert.shtml.
Before final payment is made under the contract, the contractor shall submit to the Contracting
Agency a complete and accurate list of all subcontractors used and their addresses.
Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business
registration as required, or that provides false business registration information, shall be liable for
a penalty of $25 for each day of violation, not to exceed $50,000, for each proof of business
registration not properly provided under a contract with a contracting agency.
Emergency Purchases or Contracts
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For purchases of an emergent nature, the contractor shall provide its Business Registration
Certificate within two weeks from the date of purchase or execution of the contract or prior to
payment for goods or services, whichever is earlier.
All bidders on this Contract are required to be eligible for Contract award under the terms
and conditions of N.J.S.A 19:44A-20.13 et seq.
The bidder to whom a Contract is awarded will be required to provide the necessary documents
as required by the statutory and regulatory cites at N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-
1.1 et seq.
The bidder to whom a contract is awarded will be required to execute the contract within ten (10)
business days(not including Saturday, Sunday or holidays) from the date of the mailing of a
notice from Passaic Valley Sewerage Commission to the bidder, according to the address given
him, that the contract is ready for signature; and in case of his failure or neglect so to do, Passaic
Valley Sewerage Commission may, at its option, determine that the bidder has abandoned the
contract; and thereupon the proposal and acceptance shall be null and void, the bid security
accompanying the proposal shall be forfeited to the Passaic Valley Sewerage Commission, and
the bidder shall additionally be liable for all damages to the Commission occasioned by such
default.
The successful bidder shall be solely responsible for the safety of its employees, subcontractors,
suppliers and representatives, including but not limited to the development and implementation
of effective safety practices and programs in accordance with Federal, State and Local
requirements, including the requirements of PVSC's Construction Safety & Health Manual for
Contractors:
http://www.nj.gov/pvsc/home/forms/pdf/ConstructionSafetyHealthManualforContractors0827201
2.pdf
Prior to commencing any work at the site the Successful Bidder shall designate in writing
to PVSC the name of the person who is their on-site safety officer. The successful bidder
shall provide a competent safety officer that must be on the project site at all times. The competent
safety officer must hold (or furnish suitable proof of course completion and application for), at a
minimum, a valid 10 Hour OSHA Construction card prior to the performance of any work under
the contract. The successful bidder shall also furnish personnel meeting the requirements of
"competent person" as defined by OSHA for all applicable aspects of the work. Submission of a
bid on this project shall constitute a representation by the bidder that it has obtained, reviewed
and will comply with the requirements of the Construction Safety & Health Manual, referenced
above, as well as all other Federal, State and Local safety requirements,
The Passaic Valley Sewerage Commission reserves the right to reject all bids pursuant to
N.J.S.A. 40A:11-13.2, to waive minor informalities and to award the contract to the lowest
responsible bidder in accordance with applicable law.
Investment Activities in Iran, Russia or Belarus
In accordance with N.J.S.A. 52:32-58 et seq., Bidder shall certify and submit with their bid
forms of Certification promulgated by State of New Jersey Division of Purchase and Property
entitled "Certification of Non-Involvement in Prohibited Activities in Iran Form" and
"Certification of Non-Involvement In Prohibited Activities In Russia Or Belarus". The
forms of Certification and appropriate list dated January 28, 2013 can be found in Appendix 1
of this contract document and at:
https://www.nj.gov/treasury/purchase/forms/DisclosureofInvestmentActivitiesinIran.pdf and
http://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf, respectively.
Russia Act Notice 1.10.2024.pdf (nj.gov)
Requirements for Ineligible Telecommunication Equipment and Services Providers
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The United States Government passed Public Law 115-232 in August of 2020. Among other things,
this law prohibits the use of SRF funds for goods and services supplied by specific companies and
corporations.
As described in section 889 of Public Law 115-232, covered telecommunications equipment or
services includes:
* Telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation (or any subsidiary or affiliate of such entities).
* For the purpose of public safety, security of government facilities, physical security
surveillance of critical infrastructure, and other national security purposes, video
surveillance and telecommunications equipment produced by Hytera Communications
Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology
Company (or any subsidiary or affiliate of such entities).
* Telecommunications or video surveillance services provided by such entities or using such
equipment.
* Telecommunications or video surveillance equipment or services produced or provided by
an entity that the Secretary of Defense, in consultation with the Director of the National
Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to
be an entity owned or controlled by, or otherwise connected to, the government of a
covered foreign country.
There is no exhaustive list of components and services that fall under the prohibition. Project
Sponsors should exercise due diligence and be particularly mindful of project components with
internet or cellular connections. For example, Sponsors should be mindful of automatic meter
reading (AMR) technology and advanced metering infrastructure (AMI), instrumentation control
systems (e.g. process control systems, distributed control systems and programmable logic
controls), and security cameras and other electronic security measures to ensure that those items
are procured from a non-excluded entity. Items included in the prohibition are not eligible SRF
costs, and the SRF programs cannot reimburse borrowers for these costs.
Certification of Non-Involvement in Prohibited Activities in Iran
In accordance with P.L.2022, c.3, Bidder shall certify and submit with their bid as set forth therein
on a form of Certification promulgated by the Senate and General Assembly of the State of New
Jersey entitled "Certification of Non-Involvement in Prohibited Activities in Iran". The form of
Certification dated March 25, 2022 can be found in Appendix 5 of this contract document
If the contract is to be awarded, it will be awarded to the lowest responsive and responsible
bidder(s).
All questions must be submitted to Christopher Coon electronically at ccoon@pvsc.com The final
day to submit questions shall be no later than 10:00 am EST seven (7) days prior to bid date,
Saturdays, Sundays and Holidays excepted.
Notice of revisions or addenda to the bid documents will be provided [in accordance with N.J.S.A
40A:11-23(c)(2).] no later than seven days, Saturdays, Sundays, or holidays excepted, prior to the
date for acceptance of bids, to any person who has submitted a bid or who has received a bid
package in any of the following ways: i) in writing by certified mail or ii) by certified facsimile
transmission, meaning that the sender's facsimile machine produces a receipt showing date and
time of transmission and that the transmission was successful or iii) by a delivery service that
provides certification of delivery to the sender.
Passaic Valley Sewerage Commission
Office of the Passaic Valley Sewerage Commission
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600 Wilson Avenue, Newark, N. J. 07105
_____________________________ Contract No. B509
Thomas A. Fuscaldo; Clerk
Date:____________________________
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00300 BID FORMS CONTRACT NO. B509
PASSAIC VALLEY SEWERAGE COMMISSION
PROPOSAL FOR
Maintenance of Generator Sets at Various PVSC Facilities for a Two (2) Year Period
To: PASSAIC VALLEY SEWERAGE COMMISSION
The undersigned, as bidder, declares that the only persons or parties interested in this proposal as
principles are named under the bid signatures, that the proposal is made without collusion with any other
person, firm or corporation; that he has carefully examined the annexed proposed form of contract and
bond and the drawings therein referred to; and that he proposes and agrees, if this proposal is accepted,
to contract with the Passaic Valley Sewerage Commission, in the form of the copy of the Contract deposited
in the office of the Passaic Valley Sewerage Commission, to perform all the work described in the contract
specifications in the manner and time therein prescribed, and according to the requirements of the Engineer
as therein set forth, and that he will take in full payment therefore the following sums, exclusive of all taxes,
to wit:
If this proposal shall be accepted by the Passaic Valley Sewerage Commission, and the undersigned shall
fail to contract as aforesaid, within ten (10) working days (not including Saturday, Sunday or Holidays) from
the date of the mailing of a notice from the Passaic Valley Sewerage Commission to the bidder, according
to the address herewith given, that the contract is ready for signature, then the Passaic Valley Sewerage
Commission may at their option determine that the bidder has abandoned the contract and thereupon the
proposal and acceptance shall be null and void, and the Bid Bond or certified check and the proceeds
thereof for $1,000.00 or 10% of the total bid, not to exceed $20,000.00 dollars accompanying this
proposal shall become the property of the Passaic Valley Sewerage Commission and additionally the bidder
shall be liable to said Commission for any and all damages accruing to said Commission by reason of said
default; otherwise the accompanying Bid Bond or certified check shall be returned to the undersigned.
Signature of bidder with residence and business address.
RESIDENTIAL: BUSINESS:
Signed: ________________________________________ Dated: ______________________________
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