Printing and Mailing of Utilities Bills and Notices - Annual Contract

Board of County Commissioners
Request for Quotation
Date: 09/30/2026
THIS IS NOT AN ORDER
Page: 1 of 1
RFQ #20260663
Charlotte County Purchasing Department Contact Person: Krista Vigne, Contract Specialist
18500 Murdock Circle, Room 344 Contact Phone: 941-743-1380
Email: krista.vigne@charlottecountyfl.gov
FAX: 941-743-1384 Reply No Later Than: October 9, 2026 (3:00 p.m. EST.)
ADDENDUM #3 - PRINTING AND MAILING OF UTILITIES BILLS AND NOTICES - ANNUAL
To: All Interested Quoters
Quoters are hereby notified that this Addendum shall be made a part of the above named quote documents. The following
items are issued to add to, modify, and clarify the quote documents. These items shall have the same force and effect as the
original quote documents. Quote Forms, to be submitted on the specified date, shall conform with the additions, deletions and
revisions listed herein.
ITEM #1 QUESTIONS/ANSWERS:
Q1: With regards to Charlotte County's envelopes and forms - does the County require pickup for those
materials as well and if so how often or will the envelopes and forms supplier ship them directly to the selected
vendors production facility?
A1: Currently the bill stock and envelopes are shipped directly to the vendor. Please refer to section of
the Quote "Warehousing" on page 3, the last two sentences.
Q2: With regards to daily cycles the average files size should be approximately 3,333 utility bills and 500 urgent
notices per day. Can you tell me what is the maximum or largest file size we might see on a given day over the
20-day billing cycle?
A2: Minimum is 25 - Maximum is approximately 7,500.
Q3: Regarding inserts - would it be possible for the vendor that prints the inserts to also fold and pack them
prior to shipping them to the County?
A3: No. Please refer to section of the Quote "Scope of Services B. 2" on page 3.
Q4: Is it possible for you to provide a copy of the #10 envelope artwork?
A4: No, CCU will continue to supply the envelopes. Please refer to section of the Quote "Scope of
Services A. 6" on page 3.
Quoters are required to acknowledge receipt of this addendum on their quote forms. All other terms and conditions of the original
quote and contract documents remain the same.
Kimberly A. Corbett, C.P.M., CPPB
Senior Division Manager - Purchasing
KAC/kv
RFQ No. 20260663 Add #3