Thermoplastic Pavement Marking Materials Non Preheated
| Location: | Virginia |
|---|---|
| Posted: | Mar 13, 2026 |
| Due: | Apr 15, 2026 |
| Agency: | City of Suffolk |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26106-AG |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26106-AG
|
| Bid Title: |
Thermoplastic Pavement Marking Materials Non Preheated
|
| Category: | Purchasing Bid Board Posting |
| Status: | Open |
|
Attachment Preview
INVITATION FOR BID
City of Suffolk
IFB#26106-AG
March 13, 2026
Purchasing Division
442 W. Washington Street, Room 1086
Suffolk, VA 23434
Phone: (757) 514-7520 Fax: (757) 514-7524
Thermoplastic Pavement Marking Materials
Non-Preheated
Scope of Work: The intent of this Invitation for Bid (IFB) is to provide annual requirements of
non-heated preformed thermoplastic materials for use in retro-reflective pavement markings on
an as needed basis for the Department of Public Works Traffic Engineering Division. Materials
shall be in accordance with all specifications, terms, and conditions herein. Delivery shall be
F.O.B. Destination.
Bid Due: 3:00 p.m., April 15, 2026
Contract Officer: ________Amy Gardner________________
Amy Gardner, NIGP-CPP, CPPB, Senior Buyer, agardner@suffolkva.us
The Senior Buyer, Amy Gardner, is the Contract Officer for the City of Suffolk with respect to this IFB. All
questions and/or comments should be directed to her at this email address: agardner@suffolkva.us. The
respondents to this IFB shall not contact, either directly or indirectly, any other employee or agent of the City
regarding this IFB. This prohibition shall also extend to the Suffolk City Council and other elected City officials.
Any such unauthorized contact may disqualify the bidder from the procurement. All questions concerning
bid must be in writing and received five (5) business days prior to the bid opening.
Sealed bids subject to the conditions and instructions contained herein, will be received at the
office of the Purchasing Agent listed above, until the time and date shown above (local prevailing
time), for furnishing the items or services described in the bid.
Company Name:
Address:
City / State / Zip:
Telephone:
FAX No.:
E-mail:
Print Name:
Title:
Signature:
Date:
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In compliance with this Invitation for Bid (IFB), and subject to all the conditions thereof, the
signatory offers, if this bid is accepted within ninety (90) calendar days from the date of the
opening, to furnish any or all of the items and/or services upon which prices are quoted, at the
price set opposite each item, to be delivered at the time and place specified herein. The above
signature certifies the bidder has read, understands, and agrees to all terms, conditions, and
requirements of this bid, and is authorized to contract on behalf of firm named above.
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN
ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS
SOON AS POSSIBLE.
BID OPENING
Bids shall be publicly opened and read aloud on the date that the bids are accepted. Public
opening will be held April 15, 2026 at 3:00 PM (local prevailing time), in Suffolk City Hall,
Purchasing Conference Room (#1086), located at 442 W. Washington Street, Suffolk, VA 23434-
5237.
SUBMITTALS
Bidder shall submit the entire IFB as their bid package.
Bids may be submitted through EVA.
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INVITATION FOR BID
Thermoplastic Pavement Marking Materials
Non-Preheated
SECTION/TITLE
PURPOSE .......................................................................................................................... - 4 -
COMPETITION INTENDED................................................................................................ - 4 -
CONTRACT PERIOD ......................................................................................................... - 4 -
PRODUCT SPECIFICATIONS............................................................................................ - 4 -
ADDITIONAL INSTRUCTIONS........................................................................................... - 7 -
CONTRACT TERMS AND CONDITIONS ......................................................................... - 13 -
BID FORM ........................................................................................................................ - 20 -
REFERENCES ................................................................................................................. - 22 -
ANTICOLLUSION/NONDISCRIMINATION/DRUG FREE WORKPLACE CLAUSES ........ - 24 -
PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA................................ - 25 -
EXCEPTION PAGE .......................................................................................................... - 26 -
INSURANCE REQUIREMENTS ....................................................................................... - 27 -
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PURPOSE
The intent of this Invitation for Bid (IFB) is to provide annual requirements of non-heated
preformed thermoplastic materials for use in retro-reflective pavement markings on an as needed
basis for the Department of Public Works Traffic Engineering Division. Materials shall be in
accordance with all specifications, terms, and conditions herein. Delivery shall be F.O.B.
Destination.
COMPETITION INTENDED
It is the City’s intent that this Invitation for Bid (IFB) permits competition. It shall be the bidder’s
responsibility to advise the Purchasing Agent in writing if any language requirement, specification,
etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this
IFB to a single source. Such notification must be received by the Purchasing Agent not later than
five (5) business days prior to the date set for bids to close.
CONTRACT PERIOD
The contract shall cover the period from May 1, 2026 through April 30, 2027.
The City reserves the option to renew this agreement for four (4) additional one-year periods
ending April 30, 2031. Unless notified in writing thirty (30) days prior to the expiration date, the
contract will automatically renew during these periods.
Initial rates and subsequent renewal rates must be guaranteed for a minimum of twelve (12)
months. Any increase in rates shall be limited to the lesser of the Consumer Price Index for all
Urban Consumers (CPI-U) – Other Goods and Services (unadjusted for the current 12 month
period) or 3%. The City does not guarantee approval of any rate increase. The City must be
notified of any rate increases during the contract period.
PRODUCT SPECIFICATIONS
These specifications cover preformed thermoplastic material for use in retro-reflective pavement
marking applications.
A. Detail Requirements:
1. Material shall be a preformed, beaded reflectorized thermoplastic pavement
marking material that is applied to the road surface using a heat source such as a
propane torch. Upon cooling to normal pavement temperature, it shall produce a
reflectorized stripe of specified thickness and width capable of resisting
deformation by traffic.
2. Material shall be suitable for use on asphalt concrete surfaces and shall be capable
of being applied to previously applied marking material of the same composition
under normal conditions of use. The markings shall have resealing characteristics,
such that it is capable of fusing with itself and previously applied thermoplastic
when heated with the heat source. Material installation shall not require preheating
of the roadway surface except for the removal of moisture when necessary.
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3. Material shall not exude fumes that are toxic or injurious to persons or property
when heated to the application temperature.
4. Material shall withstand air and roadway temperature variations from 0ºF to 140ºF
without deforming, bleeding, staining, or discoloring and shall maintain their
original dimensions and placement without chipping, spalling, or cracking. Material
shall not deteriorate because of contact with sodium chloride, calcium chloride,
mild alkalis and acids, or other ice control materials; oil in the pavement material,
or oil and gasoline drippings from vehicles.
5. Material, except for reversible arrows and the rumble bar base, shall have factory
applied coated surface and intermixed beads such that the initial retro-reflectivity
of newly applied markings shall meet the requirements of ASTM D 6359.
Reversible arrows and rumble bar base shall have intermixed beads only. Surface
beads for reversible arrows will be provided and installed by the end user.
6. Initial skid resistance value shall be at least 45 BPN when tested in accordance
with ASTM E 303.
7. Maintained retro-reflectivity and durability shall conform to the following
requirements after being installed on the test deck for one (1) year:
a. Maintained Retro-reflectivity: Photometric quantity to be measured is
coefficient of retro-reflected luminance (RL) in accordance with the
requirements of ASTM E 1710. RL shall be expressed in millicandelas per
square foot per foot-candle and shall be at least 100 when measured in the
skip line or centerline areas.
b. Durability: Material shall have a durability rating of at least 4 when
determined in the wheel path area.
8. Retained daytime color of markings shall conform to the requirements of ASTM D
6628 when measured on a beaded marking after a period of one year.
9. Initial night time color of preformed thermoplastic pavement marking material shall
conform to the following CIE chromaticity coordinate requirements when tested in
accordance with VTM 111.
CIE CHROMATICITY COORDINATE LIMITS (INITIAL WITH DROP-ON BEADS)
1
2
3
4
Color
X
Y
X
Y
X
Y
X
Y
Yellow 0.486 0.439 0.520 0.480 0.560 0.440 0.498 0.426
10. Material shall not be formulated with any compounds of the heavy materials listed
in 40 CFR 261.24 Table 1 except that barium sulfate is allowed. Total heavy metal
levels, with the exception of barium sulfate, shall not exceed 20 times the specified
regulatory limits.
11. Amount and type of yellow pigment and inert filler for yellow material shall be at
the option of the manufacturer provided the material complies with all other
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