REQUEST FOR PROPOSAL: 26T-CD-204 CIHA SPENARD CAMPUS LANDSCAPING AND GROUNDS

Location:	Alaska
Posted:	Mar 14, 2026
Due:	Apr 3, 2026
Agency:	Cook Inlet Housing Authority
Type of Government:	State & Local
Category:	S - Utilities and Training Services Y - Construction of Structures and Facilities
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REQUEST FOR PROPOSAL

RFP 26T-CD-204

CIHA Spenard Campus Landscaping and Grounds

March 2026

Prepared By:

Cook Inlet Housing Authority

Procurement Department

3510 Spenard Road

Anchorage, Alaska 99503

Airis Schweninger

Procurement Specialist

Phone: (907) 793-3029

aschweninger@cookinlethousing.org

CIHA Spenard Campus Landscaping and Grounds

Contents

REQUEST FOR PROPOSAL RFP 26T-CD-204 ........................................................................ 3

PERIOD OF PERFORMANCE................................................................................................... 3

PROPOSAL SUBMITTALS ........................................................................................................ 3

QUESTIONS .............................................................................................................................. 3

BACKGROUND ......................................................................................................................... 3

CONTRACT TERM .................................................................................................................... 4

SCOPE OF SERVICES.............................................................................................................. 4

QUALIFICATIONS AND REQUIREMENTS ................................................................................ 6

INVOICING ................................................................................................................................ 6

PREFERENCE STATEMENT .................................................................................................... 6

PREFERENCE FACTOR ........................................................................................................... 6

INDEMNITY AND INSURANCE REQUIREMENTS .................................................................... 7

GENERAL REQUIREMENTS .................................................................................................... 9

RFP CONDITIONS AND PROVISIONS.....................................................................................10

The offeror is responsible for all costs related to the preparation of this Proposal.......................10

PROPOSAL SUBMITTAL REQUIREMENTS.............................................................................10

EVALUATION PROCESS .........................................................................................................11

PROTEST .................................................................................................................................12

AWARD ....................................................................................................................................13

LIST OF ATTACHMENTS.........................................................................................................13

CIHA Spenard Campus Landscaping and Grounds

REQUEST FOR PROPOSAL

RFP 26T-CD-204

CIHA Spenard Campus Landscaping and Grounds

Cook Inlet Housing Authority (CIHA) will accept proposals from responsive and responsible

individuals and firms to provide landscaping and grounds maintenance services.

PROPOSAL SUBMITTALS

Proposals must be submitted, clearly marked: “Attn: Procurement, RFP 26T-CD-204 CIHA

Spenard Campus Landscaping and Grounds– Do Not Open”. CIHA will reject proposals

received after the deadline. Faxed proposals will not be accepted.

• Mailed and hand-delivered proposals: Proposals must be received at CIHA, Attn:

Procurement, 3510 Spenard Road, Anchorage, Alaska 99503 no later than April 3rd,2026,

at 2:00 PM according to the time clock located at CIHA’s front desk.

• Emailed proposals: Proposals must be received no later than April 3rd, 2026, at 2:00PM,

according to the time and date received by CIHA’s email server. Emailed proposals may be

submitted to Procurement@cookinlethousing.org.

QUESTIONS

CIHA shall not be bound by any oral interpretation of this RFP. Questions are encouraged and

should be sent in writing to CIHA’s Procurement Manager via email. All questions must be

received at CIHA no later than March 20,2026, 2:00PM. Written questions received by the

deadline will be answered by addendum to all vendors.

Email: Procurement@cookinlethousing.org

No communication is to be directed to any other CIHA employees or CIHA representative.

Substantive issues will be answered in writing in the form of an Addendum to this RFP. If

determined necessary by CIHA, the proposal submittal due date may be extended and will be

stated as such in the Addendum form.

BACKGROUND

CIHA is an Alaska regional housing authority established by state statute for the purpose of

providing affordable housing opportunities for eligible participants in the Cook Inlet region. The

mission of CIHA is “To create housing opportunities that empower our people and build our

community.” CIHA administers Indian Housing Block Grant funds awarded under NAHASDA and

other federal, state and local funds, develops and manages properties built with investor proceeds

from the sale of Low-Income Housing Tax Credits, federal, state and local funds, and operates

affordable housing programs through the parent corporation and its subsidiaries. CIHA currently

has over twenty LIHTC projects in operation with several others within its development pipeline

in different phases. Services will be performed on CIHA’s existing LIHTC and development

portfolio with additional properties being added throughout the term of the contract. All services

will be conducted at mutually agreeable times, unless otherwise stated, as projects reach certain

milestones allowing for the specific audit or service. All audits and services will be performed with

generally acceptable auditing and accounting standards or by agreed-upon procedures as defined

CIHA Spenard Campus Landscaping and Grounds

by the partnership agreements or other development agreements provided to the auditor.

CONTRACT TERM

Award of a professional services contract for the specified work will include an initial three (3) year

term with an option to extend for two (2) additional one (1) year terms based on available

funding, satisfactory performance, agreed upon pricing and mutual consent. The yearly contract

shall be automatically renewed for one (1) year unless either party gives written notice of thirty

(30) days prior to the expiration thereof. The cost portion of your proposal submitted should

include the initial three (3) year term and the extension option years.

SCOPE OF SERVICES

Contractor shall provide labor, equipment, and materials to complete the following grounds

maintenance services at 3510 Spenard Road, 1501 W 36th Avenue, 3502 Spenard Road, and

3400 Spenard Road (see Attachment D – Exhibit Campus Map).

1. Spring Cleanup – These services shall commence as soon as weather permits,

approximately May 1, (ground thawed and dry), and be completed by May 31. It is

important that operations are significantly geared up to successfully complete pursuant to

the suggested date of May 31, additional staff and equipment may be required on a

temporary basis to accomplish this.

a) Thatch/rake lawns and remove all dead grass, leaves, trash and foreign materials

b) Aerate lawns as required to promote a healthy lawn condition

c) Clean flower beds, floral containers, and landscaped areas of weeds and trash, fertilize

and repair flowerbeds for planting flowers in June; including removal of all remaining

ice melt, gravel and left over winter materials

d) Power edge all concrete walks, curbs and drives to provide a neat appearance

e) First cutting of all lawn areas should be 2”-2 ½ “in height with clipping removed

f) Prune dead limbs from all shrubs and trees and paint cuts with tree paint

g) Apply 16-16-16 fertilizer to lawn at the rate of 12 pounds per 1,000 square feet for

mowed turf, and five pounds per 1,000 square for un-mowed turf; and water

immediately to prevent damage to turf and plants

h) Apply 1/8 cup of 16-16-16 fertilizer per one foot of height to all shrubs; and ½ cup of

16-16-16 per one inch of caliper to all trees

i) All flowerbeds are to receive 8-32-16 fertilizer at the rate of 10 pounds per 1,000

square feet of area

j) Apply 50 pounds of lime per 1,000 square feet of turf to all medium to high quality

mowed turf areas

k) All shrub planting beds and medium to high quality turf should be treated with pre-

emergence weed killer – annual beds and floral containers should not be treated.

2. Weekly Services – The following items are required to maintain the existing landscape in

an attractive and healthy manner. It is important that a schedule be established and strictly

adhere to throughout the growing season from May 15th to October 15th. Once this

schedule is abandoned and work schedules fall behind, it is most difficult to catch up. This

section should be fairly stable, and a set number of employees should be kept for the

entire season.

a) Mow and trim lawns as required to keep the height of the turf 2”-2 ½ “ in height throughout

the season, immediately remove all turf clippings

b) Clip turf and removed clippings adjacent to trees, shrubs, fences and other obstacles as

CIHA Spenard Campus Landscaping and Grounds

required to maintain a height of 2”-2 ½ “ inches

c) Once each mowing, edge lawn areas where they meet curbs or sidewalks to maintain a

neat and even line

d) Weed between sidewalks and parking lot curbs, around Building foundations, parking lot

perimeters, along all fence lines, in landscaping beds, and along all structures on the

Property. Weed in the right-of-way between sidewalks and streets

e) Sweep, or using a mechanical blower, clean all walks, curbs, driveways, and parking areas

to remove clippings

f) Remove all trash from landscaped areas

g) Trim shrubbery and hedges as required to maintain an even sharp and sight lines

h) Apply sufficient water to lawn areas, shrubs and flower beds to maintain a healthy and

green condition and to ensure effective moisture content. Contractor will apply water only

as fast as the soil will absorb it and will not apply excess water that will cause undesirable

erosion or run-off

i) Re-seed any damaged lawn areas greater than 10 square feet to insure germination and

growth. Contractor may be required to use turf in lieu of reseeding. Areas larger than 10

square feet will be re-seeded pursuant to a separate work order on a time and material

basis; newly seeded areas will be hand-weeded and kept weed free until new turf is

established.

3. Specialty Services – There are specific non-regular maintenance tasks we require which

may demand a higher level of skill and training and in some instances licensing to properly

complete. You may use a specialty crew that visits all sites on a specific re-occurring

schedule and is allowed to take the proper time and precautions to properly fulfill their

tasks. The following lists those specialty services we require:

a) Fertilization of Lawns. All lawns are to be fertilized on the following schedule:

Date

Type

Rate

May 31

16-16-16 @ 12#’s per 1,000 SF

July 15

16-16-16 @ 12#’s per 1,000 SF

August 31 08-32-16 @ 10#s per 1,000 SF

b) Fertilization of Plants. All shrubs and trees are to be fertilized twice annually by June 1st

and July 15th with 16-16-16 at the following rates;

Shrubs: 1/8 cup per 1” height

Trees: ½ cup per 1” caliper

c) Fertilization of Annuals, All flowerbeds are to be fertilized on the following schedule with

8-32-16 at the rate of 10#’s per 1,0000 SF of area: May 31, July 15, August 31.

d) Weed Control:

Lawns:

Date

May 30

June 30

July 20

Product

Rate

Pre-Emergence

1 gal per 3 acres

2-4-D+/or equivalent 1 gal per 2 acres

2-4-D+/or equivalent 1 gal per 3 acres

Beds (rock& May 30 Pre Emergence

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.