RFQ - AS-NEEDED PRECAST COMPONENTS

County of San Diego Date Issued: September 4, 2026
REQUEST FOR QUOTATION
(this RFQ is a request for information, not an order)
RFQ Number: 13368 CONTRACTING OFFICER:
AS-NEEDED PRECAST MANHOLE
RFQ TITLE: Cassandra Jackson-Grijalva, Procurement Specialist
COMPONENTS
QUOTATIONS
SEPTEMBER 21, 2026, 5:00 PM Phone: (858) 414-2500
DUE:
QUESTIONS DUE: SEPTEMBER 11, 2026, 5:00 PM Email: Cassandra.JacksonGrijalva@sdcounty.ca.gov
SUBMITTING YOUR QUOTATION: AWARD: Will be based on:
Submit your response, including completed forms via BuyNet or EACH ITEM EACH LOT
via email to the contracting officer listed in this RFQ. TOTAL (ALL ITEMS)
DESCRIPTION
THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE AS-
NEEDED PRECAST MANHOLE COMPONENTS IN ACCORDANCE WITH THE TERMS & CONDITIONS
CONTAINED WITHIN. THE COUNTY ANTICIPATES AWARDING A CONTRACT WITH A TERM OF ONE YEAR,
PLUS FOUR ONE YEAR OPTIONS.
SEE THE STATEMENT OF WORK FOR A DETAILED DESCRIPTION OF THE COUNTY'S REQUIREMENTS.
THIS REQUEST FOR QUOTATION INCLUDES AN RFQ SUBMISSION CHECKLIST TO BE COMPLETED BY
OFFERORS.
SUBMITTALS WILL BE EVALUATED BASED UPON PRICE.

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13368 - AS-NEEDED PRECAST MANHOLE COMPONENTS
SPECIAL INSTRUCTIONS
-
SUBMISSION CHECKLIST
SUBMISSION CHECKLIST
Submit a completed and signed Offeror's Cover Page (PC600) form
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
Submit a completed and signed Representations and Certifications form (PC601)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
Submit a completed and signed Small-Local Business Self-Certification Form (PC610)
* All Offerors are encouraged to complete this form to support County data collection.
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).
* Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
Submit a completed Pricing Schedule.
* Attached separately on BuyNet titled rfq_13368_pricing_schedule
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13368 - AS-NEEDED PRECAST MANHOLE COMPONENTS
TERMS AND CONDITIONS OF REQUEST FOR QUOTATION
RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San
Diego time. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed
Contracting Officer, or by personal delivery to the Purchasing and Contracting front desk. Please use these methods only if
unable to submit through BuyNet. If mailed or delivered, the above RFQ No. should be included on the front of the envelope.
It is the Offeror's responsibility to submit based on the most current RFQ, addenda thereto, responses to Questions, any
other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to
regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-
related information.
* In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates,
Offerors must select "Participate in RFx" for this solicitation in BuyNet.
Forms required to be submitted with Offeror's Quotation are included in this RFQ or posted on the County's web site at
https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time
to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or
any later version.
This is a request for information, and quotations furnished are not offers.
QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in
writing to the contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may
not be answered at the discretion of the County.
PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible
for the RFQ requirements. Omit Sales and Use Taxes unless otherwise specified.
The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent
approximate anticipated use based on historical consumption. If the County's actual requirements do not result in orders in
the quantities described as "estimated" in the Schedule, that fact shall not constitute the basis for price adjustment.
EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due
date/time, unless otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price
may not always be the sole criteria for award of an RFQ. The County reserves the right to waive a variation in specification
if, in the opinion of the County, such variation does not materially change the item or its performance within parameters
acceptable to the County. The County reserves the right to reject any or all quotations and to accept or reject any item(s)
thereon, or waive any informality in the quotation. The County reserves the right to perform a pre-award survey of the
offeror to determine capability to perform, including but not limited to facilities, financial responsibility, materials/supplies,
and past performance. The determination of the County as to an Offeror's prospective ability to perform the contract shall
be conclusive.
SAMPLES: Samples, at Offeror's expense, may be required for evaluation by the County. Delivery of sample must be
scheduled with contracting officer and provided within required timeline. The County shall have the right to review sample
and to determine if such sample is acceptable. The County's decision to award is contingent upon its acceptance of the
products provided in the sample. During the term of the award, the County must approve any substitutions from the initial
sample in writing in advance of substitution. In no event shall the supplier be permitted to increase prices on the basis of
substituted item(s).
Sample, if not destroyed by tests, will, upon request, be returned at Offeror's expense. Offeror must advise contracting
officer at time of sending sample that they must be returned, provide return address and Federal Express account number.
BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a
"brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the
quality and characteristics of products (including products of brand name manufacturer s other than the one described by
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13368 - AS-NEEDED PRECAST MANHOLE COMPONENTS
the brand name) to be considered for award if such products are determined by the County to meet fully the salient
characteristic requirements listed in the request.
Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered
as offering the brand name product specified.
If the offeror proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted
in the space provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation
of the quotation and the determination as to equality of the product offered shall be the responsibility of the County and will
be based upon the information furnished by the offeror, or identified in the quotation as well as other information reasonably
available to the purchasing activity. Caution to offerors: the purchasing activity is not responsible for locating or securing
any information which is not identified in the quotation and reasonably available to the purchasing activity. Accordingly,
to insure that sufficient information is available, the offeror must furnish, as part of the quotation, all descriptive material
(such as cuts, illustrations, drawings, or other information) necessary for the purchasing activity to (i) determine whether
the product offered meets the salient characteristic requirements of the request for quotation, and (ii) establish exactly what
the offeror proposes to furnish and what the County is binding itself to purchase by making an award. The information
furnished may include specific references to information previously furnished or to information otherwise available to the
purchasing activity.
If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he
shall (i) include in the quotation a clear description of such modifications and (ii) clearly mark any description to show the
proposed modifications.
DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other
documents, or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If
the point in question is not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.
CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:
1) It must be submitted in a separate file or document marked as EXHIBIT-CONFIDENTIAL/PROPRIETARY;
2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the
response contained within the EXHIBIT-CONFIDENTIAL/PROPRIETARY (for example: If submittal
requirement #1 requires staff Social Security Numbers, the response to requirement #1 shall reflect "see response
#1 contained within Exhibit-Confidential/Proprietary"); and
3) It must include a signed Nondisclosure Indemnification Agreement (PC620).
NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing
cannot be considered confidential/proprietary.
TERMS OF RESULTING CONTRACTS: Any purchase order(s) issued as a result of an RFQ will contain the County's
standard Purchase Order (PO) terms and conditions and any additional terms and conditions referenced in this RFQ. The
County's PO Terms and Conditions are available at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf
Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified
Small-Local Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board
Policy B-53 Small-Local Business Policy (SLBP).
AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end
is contingent upon the availability of funding from which payment can be made. No legal liability on the part of the County
shall arise for payment beyond June 30 of the calendar year unless funds are made available for such performance.
CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and
Taxation code section 18662, if you are a non resident of California (out-of-state invoices) who receives California source
income, the County will pay California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen
(15) business days prior to the first payment, new suppliers or suppliers with expired forms or forms with incorrect
information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13368 - AS-NEEDED PRECAST MANHOLE COMPONENTS
Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already
received a waiver or a reduced withholding response from the State of California and the response is still valid, submit the
response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments.
Refer to the Franchise Tax Board websites (listed below) for tax forms and information on nonresident withholding,
including waivers or reductions. The County will not give you any tax advice. It is recommended you speak with your tax
adviser and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13368 - AS-NEEDED PRECAST MANHOLE COMPONENTS
SPECIFICATIONS OF WORK
1. Scope of Work/Purpose
The San Diego County Sanitation District (SDCSD) is seeking as-needed precast manhole components to include risers, cones,
grade rings and bases.
2. Background Information
The San Diego County Sanitation District (SDCSD) is seeking precast concrete products used to repair or replace manholes. As
with age, manholes deteriorate and requires repairs or replacements. Manhole components come in various sizes.
3. Target Population and Geographic Area
3.1. Geographical/Regional Service Area(s)
The product shall be delivered to the SDCSD headquarters located at the following address. All costs associated with
product delivery are assumed included in the lump sum unit price as represented in the Pricing Schedule, no additional
charges will be considered for payment, regardless of the total number of required deliveries:
San Diego County
Wastewater Collections Headquarters 11937 Campo Road
Spring Valley, CA 91978
4. General Requirements for Service Delivery
4.1. Product sections refer to attached itemized pricing schedule.
5. Specific Requirements for Service Delivery
5.1. The Contractor personnel performing the delivery are required to hold a valid California Driver's License applicable to the
delivery vehicle utilized for transportation of components.
5.2. Contractor personnel shall not have a felony conviction.
5.3. The Contractor shall use protective and safety equipment for workers in accordance with the requirements of the
Construction Safety Orders of State of California Division of Industrial Safety, and the OSHA Safety and Health
Regulations 29CFR 1926.
6. Delivery & Invoicing
6.1. Delivery response time shall be within 1 business day of order placement.
Monday through Friday
Between 8:00 AM through 3:00 PM
6.2. Call 24 hours prior to making delivery to coordinate site access.
6.3. It is the responsibility of the Vendor to coordinate site access prior to delivery. County contact information; Robert
Rodriguez, Office 619-669-6194 and Cell Phone: 619-417-6194.
6.4. Delivery documents must reflect the following minimum information:
Name of Contact Person Company Name
Purchase Order (Agreement Number)
Quantity, Description
Unit Price and Extended Price
6.5. Mail invoices with bill of lading and delivery manifests to:
WASTEWATER MANAGEMENT
County of San Diego, Department of Public Works
Administration Office
5510 Overland Avenue, Ste 310, MS: O-384
San Diego, CA 92123-1202
6.6. All Invoices must be itemized based on the Pricing Schedule and should be easily recognizable.
6.7. The Contractor shall not include additional charges that are not specified within the Pricing Schedule or the
agreement of this contract.
6.8. The Contractor shall provide documentation necessary to justify pricing adjustments as specified within the contract
agreement.
6.9. The Contractor shall provide documentation of changes along with calculations to justify invoice pricing.
6.10. Requests for correction can be made by the COR and CORs listed associates when invoiced line items do not
accurately reflect goods listed in the Pricing Schedule.
6.10.1. The Contractor is to re-submit a corrected invoice within 2 business days or the Contractor may reply with
an e-mail stating the following:
6.10.2. Invoice# in question
6.10.3. Corrected totals for each line item
6.10.4. Correct documentation to justify pricing
6.10.5. Correct taxes
6.10.6. New Grand total for the Invoice# in question
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13368 - AS-NEEDED PRECAST MANHOLE COMPONENTS
SPECIFICATIONS OF WORK
6.10.7. COR must approve of the new e-mailed total.
6.11. Unless specifically requested by the COR, or is Emergency in nature, deliveries will not be made on the following
County observed holidays:
6.11.1. New Year's Day
6.11.2. Martin Luther King Jr. Day
6.11.3. President's Day
6.11.4. Farmers Day
6.11.5. Memorial Day
6.11.6. Juneteenth
6.11.7. Independence Day
6.11.8. Labor Day
6.11.9. Veterans Day
6.11.10. Thanksgiving Day
6.11.11. Day after Thanksgiving
6.11.12. Christmas Day
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13368 - AS-NEEDED PRECAST MANHOLE COMPONENTS
PRICING SCHEDULE
(Submit a complete Pricing Schedule with your quote)
(PRICING SCHEDULE ATTACHED SEPARATELY ON BUYNET TITLED rfq_13368_pricing_schedule)
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13368 - AS-NEEDED PRECAST MANHOLE COMPONENTS
STANDARD TERMS AND CONDITIONS OF PURCHASE
1. Acceptance: By acceptance of this purchase order, Vendor agrees to be 13. Hazardous Materials. If the product being supplied presents a physical
bound by, and to comply with, these terms and conditions, and all prior or or health hazard as defined in Title 8 of the California Code of Regulations,
contemporaneous agreements, understandings and representations, oral or Section 5194, or if the product contains one or more of the substances listed on
written, are superseded. The terms of any proposal from Vendor referred to in the "List of
this order are included and made a part of the order, but only to the extent of Hazardous Substances" prepared by the Director of the California Industrial
specifying the nature, price and delivery date of the goods and/or services Relations Department pursuant to Labor Code Section 6380, the Vendor shall
ordered, and then only to the extent that such terms are consistent with the
forward a "Material Safety Data Sheet", pursuant to Cal/OSHA
terms and conditions of this order. Any invoice, acknowledgement or other
requirements,
form used by Vendor shall not add to, amend, or modify these terms and
referencing this purchase order/sub order number with the product shipment.
conditions.
2. Affirmative Action. If applicable, Vendor shall comply with the 14. Timeliness. Time is of the essence and this purchase order is subject to
Affirmative Action Program for Vendors as set forth in Article lllk termination for failure to deliver on time.
(Commencing at Section 84) of the San Diego County Administration Code
15. Indemnity. County shall not be liable for, and Vendor shall defend and
which program is incorporated herein by reference. A copy of this affirmative
indemnify County and the employees and agents of County (collectively,
action program will be furnished upon request.
"County Parties") against any and all claims, demands, liability, judgments,
3. Assignment. This order is assignable by County. Except as to any awards, fines,
payment due hereunder, this order is not assignable by Vendor without written mechanic's liens or other liens, labor disputes, losses, damages, expenses,
approval of County. charges or costs of any kind or character, including attorney's fees and court
costs (hereinafter collectively referred to as "Claims"), related to or arising out
4. Audit Right. Pursuant to California Government Code Section 8546.7,
of this purchase order,
the parties acknowledge that every contract involving the expenditure of public
and arising either directly or indirectly from any act, error, omission or
funds in excess of $10,000 shall be subject to audit by the State Auditor.
negligence of Vendor or its contractors, licensees, agents, servants or
5. Cash Discounts. In connection with any cash discount specified on this employees, including Claims caused by the concurrent negligent act, error or
order, time will be computed from the later of the date of (i) complete delivery omission of County Parties. However, Vendor shall have no obligation to
of the goods and/ or services as specified, or (ii) receipt of correct invoices. defend or indemnify County Parties against Claims (i) to the extent they arise
Payment is deemed to be made, for the purpose of earning the discount, on the from the active concurrent negligence of County Parties, or (ii) caused by the
date of mailing of the County warrant or check. sole negligence or willful misconduct of County Parties.
6. Changes. County shall recognize no change to this order by Vendor 16. Patent Indemnity. Vendor warrants and agrees that it shall defend,
without written approval. indemnify, and hold County harmless, at Vendor's expense, against any claim,
suit, or proceeding brought against County insofar as it is based on a claim of
7. Compliance With Laws. Vendor shall comply with all laws, codes, infringement of any patent, copyright, trademark, or trade secret of a third party
regulations, rules and orders (collectively, "Regulations") applicable to the and will pay any costs or damages in connection therewith, including attorney's
good and/or services to be provided hereunder. Vendor's failure to comply with fees, arising out of this order.
any applicable Regulations shall constitute a material breach of this purchase
order. 17. Sales and Use Tax. On invoices, Vendor shall show any sales or use tax
if applicable, as separate items, giving permit number authorizing collection of
8. Governing Law. This contract shall be construed and interpreted
Use tax. Vendor shall deduct cash discount before computing Sales or Use Tax.
according to the laws of the State of California.
18. Termination For Cause - Cancellation. The County may, by written
9. Delivery. Unless otherwise specified in writing in this order, all
notice of default to the Vendor, terminate this order in whole or in part, should
shipments will be F.O.B. point of destination. Freight or handling charges are
the Vendor fail to make satisfactory progress, fail to deliver within the time
not billable unless referenced on this order. Transportation receipts, if allowed
specified or fail to deliver in strict conformance to specifications or
by order, must accompany invoice.
requirements set forth herein. In the event of such termination, the County
10. Food Products. reserves the right to purchase or obtain the supplies or services elsewhere and
A. Package. Each package shall be identified with manufacturer's label, the defaulting Vendor shall be liable for the difference between the prices set
which shall conform to the requirements of the Fair Packaging and Labeling forth in this order and the actual cost thereof to the County. In such case, the
Act of the California Business and Professions Code Section 12601-12615.5. prevailing market price shall be considered to be the fair repurchase price. The
rights and remedies of County provided in this Article shall not be exclusive
B. Compliance. Vendor hereby guarantees that the product or products and are in addition to any other rights and remedies provided by law or under
comprising each shipment made by Vendor to County, as of the date of this order.
delivery, is not adulterated or misbranded within the meaning of the U.S.
Federal Food, Drug, and Cosmetic Act, as amended, or within the meaning of 18.1 If, after notice of termination of this order under the provisions of this
applicable U.S. State Laws or Municipal ordinances in which the definitions of clause, it is determined for any reason that the Vendor was not in default under
adulteration and misbranding are substantially the same as those contained in the provisions of this clause, the rights and obligations of the parties shall be
the U.S. Act. Distressed food commodities that are reconditioned, relabeled the same as if the notice of termination had been issued pursuant Clause 19,
and/or re-cased are not acceptable. Termination For Convenience.
11. Force Majeure. Each party hereto shall be excused from performance 19. Termination For Convenience. The County may, by written notice
hereunder resulting from delays caused by an act of God, war, civil disturbance, stating the extent and effective date, terminate this order for convenience in
court order, governmental action, laws, orders, regulations, directions or whole or in part, at any time. The County shall pay the Vendor, as full
requests, or as a result of events such as public enemies, fires, earthquakes, compensation for performance until such termination, the unit or pro-rata order
floods, strikes or other labor disturbances of the other party or any third party, price for any delivered and accepted portion of the order. In no event shall the
or other cause beyond its reasonable control (financial inability excepted) and County be liable for any loss of profits on the order or portion thereof so
which it could not have prevented by reasonable precautions, and, such non- terminated.
performance shall not be a default hereunder or a ground for termination
20. Warranty. Vendor agrees that any goods and/or services furnished under
hereof. In the event that Vendor is excused from performance under this
this order shall be covered by the most favorable commercial warranties Vendor
paragraph, Vendor shall take all reasonable actions to resume or provide
gives to any of its customers for the same or substantially similar goods and/or
alternative performance of its obligations at no additional charge to County. If
services. Any warranties so provided shall supplement, and shall not limit or
any such delay exceeds thirty (30) days, then County may terminate this order.
reduce, any rights afforded to County by any other provision of this order or
12. Formal Bids. In the event this purchase order results from a formal bid, by any applicable Uniform Commercial Code warranties.
terms and conditions of that bid are incorporated herein and form a part of this
21. Disallowance. In the event the Contractor receives payment for services
purchase order. In the event of any conflict or inconsistency between the terms
under this contract which is later disallowed by the County, the Contractor shall
of this purchase order and the terms of a formal bid, the terms of the formal bid
promptly refund the disallowed amount to the County on request, or at its
shall control.
option, the County may offset the amount disallowed from any payment due to
the Contractor under any contract with the County.