RFP - Bozeman Utility Billing Software & Implementation Services

Request for Proposals (RFP)

Utility Billing (UB) Software and Implementation Services

City of Bozeman

PO Box 1230

Bozeman, MT 59771-1230CLOSING DATE: May 4 ^th , 2026 at 3:00 PM MTINSTRUCTIONS

NOTICE IS HEREBY given that the City of Bozeman (City) is seeking proposals from qualified Utility Billing (UB) software and implementation services providers for the City’s water and wastewater, solid waste [MH1] [BD2] , storm, and other City billing needs.

Copies of the Request for Proposals are available on the City’s website, which includes the RFP in PDF form, along with Word and Excel attachments to be completed by the Respondent.

All proposals must be provided as a single, searchable PDF document file and be submitted digitally as an email attachment to the City email address below. All proposals must comply with level A and AA Success Criteria and Conformance Requirements as defined by current Web Content Accessibility Guidelines (WCAG). Respondents are advised that City’s email attachment size limit is 25MB and that only one PDF file will be allowed per response [MH3] , in addition to the required Excel attachments. The subject line of the transmittal email shall clearly identify the RFP title, company name and due date/time. File sizes greater than 25MB in size may be uploaded to the City Clerks’ Office upon special arrangement with the City Clerk.  It is the Respondent’s sole responsibility to ensure the file upload is completed, and that the City is separately notified via email of same, prior to the given deadline.

Deliver RFPs via email to the City Clerk by May 4, 2026 at 3:00 PM MT. It is the sole responsibility of the Respondent to ensure that proposals are received prior to the closing time as late submittals will not be considered.

The email address for submission is: procurement@bozemanmt.gov

Any administrative questions regarding proposal procedures should be directed to: Mike Maas, City Clerk, (406) 582-2321, procurement@bozemanmt.gov.

Questions relating to the RFP should be directed to: Justine Swanson, Project Manager/Financial Management Analyst, 406-577-7436, Justine.Swanson@bozemanmt.gov .

Respondents will be required to agree to the City’s non-discrimination and equal pay affirmation, attached as V.1.2.

DATED at Bozeman, Montana, this March 28, 2026.

Mike Maas

City Clerk

City of Bozeman

For publication on:

Saturday, March 28, 2026

Saturday, April 25, 2026