White Rock Skate Park Upgrades

TOWN OF WESTERLY
REQUEST FOR PROPOSAL
27-24
WHITE ROCK SKATE PARK UPGRADES
THIS PROJECT IS FUNDED BY A FEDERAL GRANT
September 4, 2026
The Town of Westerly (Town), Westerly, RI, acting through its Purchasing Department, is hereby
soliciting sealed bids for the above referenced Request for Proposal (RFP) and you are hereby
invited to submit a Proposal for the Scope of Work described in this Invitation to Bid, in strict
accordance with the Bid Documents.
TERMS AND CONDITIONS
Bids shall be based on the Terms and Conditions as referenced in this Invitation to Bid.
BID DUE DATE/SUBMITTING INSTRUCTIONS
BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachment B, NO
LATER THAN 2:00 p.m., October 2, 2026. A Bid submitted on other than the attached BID
BREAKDOWN FORM may be rejected. Envelopes containing bids must be sealed and
addressed to the undersigned, at the Purchasing Department, 2nd Floor office, Westerly Town
Hall, 45 Broad St., Westerly, RI 02891 and must be clearly marked with the Name and Address
of Bidder, Bid Due Date and Time, and RFP Number and Title. Bidders must include one original
and a Digital (soft) copy on flash/zip drive of the Bid as defined in the Instruction to Bidders.
BIDDER'S QUESTIONS
Questions regarding this solicitation must be emailed and received by the Purchasing Agent
at ecardillo@westerlyri.gov no later than 12:00 p.m., September 22, 2026, in a Microsoft Word
attachment with the corresponding solicitation number. Questions, if any, and responses will be
posted on the Town of Westerly website at www.westerlyri.gov as an addendum to this
solicitation. Bidders are responsible for checking the Town's website for all addenda
distributed in response to questions and requests for additional information.
NON-MANDATORY PRE-BID MEETING
A non-mandatory pre-bid walkthrough will be held on September 15, 2026 at 3:00 p.m. Location:
Gingerella Sports Complex, White Rock Skate Park, 49 White Rock Road, Westerly, RI 02891.
NOTE: No Bidders questions will be answered during the pre-bid meeting. All questions
must be submitted in writing as directed above in the Bidder's Questions section.
1

TOWN OF WESTERLY
SPECIAL INSTRUCTIONS TO BIDDERS
1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.
2. Price must include a 5% Bid Bond and cost of Payment and Performance Bonds. The
successful subcontractor will be required to post a 100% Payment and Performance Bond.
3. As this is a Rhode Island Public Works Project, bidders shall note that their bid must be based
on Prevailing Wage. The successful bidder and its subcontractors must pay their workers at
the applicable prevailing wage rates (latest determination) for the various trades on a weekly
basis and submit certified weekly payroll as described in the Instructions to Bidders. Prevailing
wage rate schedules are available at the Rhode Island Department of Labor and Training
website at www.dlt.ri.gov. It shall be the responsibility of the Bidder to utilize the most current
version of the wage determinations.
4. Bidder's prices shall include all Permits/Fees.
5. Quotes must be firm for a minimum of 120 days from the date of submission.
6. Field Visits - Subcontractor shall confirm field measurements as part of the bidding process.
Bidders must satisfy themselves, by personal examination of the location of the proposed
work, and by such other means as they may prefer as to the actual conditions and
requirements of the work, and inform themselves fully of the conditions and requirements of
the work, and inform themselves fully of the conditions relating to construction and labor under
which the work will be or is now being performed, and this Contractor must employ, so far as
possible, such methods and means in the carrying out of this work as will not cause any
interruptions or interference with any other contractor and a minimum of inconvenience and
injury to other persons and property.
7. Bid Completeness - Pricing submitted on this project must an all-inclusive price. The intent of
an all-inclusive Price is such that no Adds or Change Orders will be necessary.
8. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.
9. If the Bidder submits a supporting/additional document with their bid, that document must
include page numbers.
10. The Bidder is responsible for the scheduling of police details. The Bidder shall inquire of the
Westerly PD as to the number and time frame of police details required prior to scheduling.
The Westerly Engineering Department will receive invoices for the police details associated
with the project directly from the police department and will pay the police department directly,
for days when the Bidder is actively working on the project. Failure to cancel details which
results in billing will be the financial responsibility of the Bidder.
11. Envelopes containing bids must be sealed and addressed to the Purchasing Agent, Eileen
Cardillo, at the Purchasing Department, Westerly Town Hall, 45 Broad St., Westerly, RI 02891
and must be clearly marked with the Name and Address of Bidder, Bid Due Date and Time,
and RFP Number and Title. Bidders must include one original and a DIGITAL copy of the Bid
on Flash drive.
12. Projects will be awarded to one bidder. Project breakdown is for analysis and accounting only.
2

TOWN OF WESTERLY
RFP BID DOCUMENTS Page No.
Request for Proposal 1-3
Section 011000 - Summary 4-12
Section 033000 - Cast in Place Concrete 12-26
Section 055213 - Pipe and Tube Railings 26-34
Section 079200 - Polyurethane Joint Sealants 34-38
Section 321313 - Concrete Paving 38-52
Section 321413 - Precast Concrete Unit Paving 52-61
Attachment A - Bid Form 62-64
Attachment B - Instructions to Bidders 65-69
Attachment C - Bid Preparation Checklist 70
Attachment D - Contractor's Experience 71
Attachment E - Proposed Sub-Contractors 72
APPENDIX A* - Federal & State Requirements 73-93
APPENDIX B - Evaluation and Selection Criteria 94
APPENDIX C - Contract 95-104
*APPENDIX A: Bidders must include, complete, and submit all the forms in this section
with each bid proposal.
This solicitation is available at www.westerlyri.gov.
The Town of Westerly reserves the right to reject any/all bids, waive any informalities in
the bids received, to increase or reduce the scope of work to meet budgetary limitations,
including other needs, and to accept and award the bid to the lowest qualified bid deemed
most favorable to the interest of the Town. This is an evaluated bid and will not be
awarded solely on price. See Appendix B for Evaluation and Selection criteria.
The Town does not discriminate based on age, color, gender, national origin, race,
religion, sexual orientation, or disability in accordance with applicable laws and
regulations.
Eileen Cardillo, Purchasing Agent
Town of Westerly
45 Broad Street
Westerly, RI 02891
Email: ecardillo@westerlyri.gov
3

TOWN OF WESTERLY
WHITE ROCK SKATE PARK UPGRADES
RFP Number: 27-24
SECTION 011000 - SUMMARY
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Summary
2. Project Description
3. Project Information
4. Construction Schedule
5. Delays in Timeframe/Time Charge
6. Work covered by Contract Documents
7. Definitions
8. Phased construction
9. Proof of Orders and Delivery Dates
10. Access to site
11. Coordination with Occupants
12. Work Restrictions
13. Intent
14. Field Measurement
15. Initial Submittal Requirements
16. Occupational Safety and Health Act
17. Asbestos and Lead Paint Awareness Requirements
18. Additional Requirements
1.2 PROJECT DESCRIPTION
A. The Project will be constructed in a single phase under one contract.
1. Skate Park: The project consists of improvements to the existing skate park at the property
known as White Rock Skate Park. Work included, but not limited to, renovation and
expansion to the existing skate park, installation of concrete walkways, retaining walls, ,
installation of bench seating, shade structures, earthwork regrading and seed mixtures,
and erosion and sediment control measures shown and described in the Contract
Documents.
1.3 PROJECT INFORMATION
A. Project Identification: White Rock Skate Upgrades - Phase 1
1. Project Location: 49 White Rock Road, Westerly, RI 02891
4

TOWN OF WESTERLY
B. Owner: Town of Westerly - 45 Broad St., Westerly, RI 02891
C. Owners Representative: Julia Beasley- Town of Westerly Director of Recreation
D. Landscape Architect: Kent+Frost Landscape Architecture, 1 High Street, Mystic, CT 06355
1.4 CONSTRUCTION SCHEDULE
A. The contractor shall furnish all materials, labor, and equipment to complete the project 365 days
after the notice to proceed.
B. The contractor shall achieve Substantial completion (as defined in AIA Document G704) 30 days
prior to project completion.
C. If the Contractor fails to expedite and pursue any part of the work, the Owner may terminate the
Contract.
D. All punch list work for the site work shall be completed within twenty (20) working days after
the date of Substantial completion as indicated above.
E. The term "Substantial Completion" or "Substantially Complete" as used in the contract documents
shall be deemed to refer to Substantial Completion of all contracted scope of work.
F. The term "Contract Time" as used in the contract documents shall mean the time from the date
of commencement until the Substantial Completion. Such period may be extended in accordance
with the provisions of the Contract Documents.
1.5 DELAYS IN TIMEFRAME/TIME CHARGE
A. The Contractor recognizes that time is the essence for this Project and the date set for Final
Completion shall be no later than the date indicated in their Contract Documents.
B. Within four (4) calendar days from an occurrence of any such delay, The Contractor shall notify
the Architect in writing as soon as he/she knows that the original Final Completion timeframe
cannot be met. The Town shall have the right to agree to a new completion timeframe that will
include working Saturdays.
C. All costs incurred by the Owner, and the cost of additional services and Owner's representative
inspections will be subtracted from payment due the Contractor or if the amount due the
Contractor for payment is sufficient, the deficiency shall be paid by the Contractor to the Owner.
1.6 WORK COVERED BY CONTRACT DOCUMENTS
A. The Work of Project is as defined by the project manual and construction drawings.
1.7 DEFINITIONS
A. Definitions as applied to "Contractors" involved with the work of this Project:
1. "The Contractor" or "Contractor" meaning that General Contractor (GC) responsible for the
work referenced.
5

TOWN OF WESTERLY
2. "Trade Contractor" meaning the General Contractor as above; and such other terms
relating to Contractors to be taken in context with respect to referenced work.
3. Further, wherein said Division 00 and 01 and respective Sections Therein, any reference
is made to "General Contractor", same shall be construed to mean "Contractor for the
General Construction"
4. The Architect cannot guarantee the correctness of the existing conditions shown and
assumes no responsibility therefore, it shall be the responsibility of the Contractor to visit
the site and verify all existing conditions prior to bid.
B. ADDITIONAL SECURITY PROVISIONS
1. All Contractors' employees shall use a single means of access and egress, except in the
case of emergency, to be designated by the Owner.
2. Each Contractor and each Subcontractor shall require his employees, while on the jobsite,
to wear, in a conspicuous location, a photo I.D. button bearing the name of the Contractor.
The buttons of each Contractor shall be numbered consecutively. An up-to-date list of all
I.D. buttons, indicating the name and number for each employee, shall be furnished by the
Construction Manager.
1.8 PHASED CONSTRUCTION
A. The Work shall be conducted in a single phase, with additional alternates, order of work shall be
determined at the time of award with the Architect.
B. Before commencing Work, submit a copy of Contractor's construction schedule showing the
sequence, commencement, and completion dates for all Work.
C. The General Contractor shall provide adequate security barriers and construction fencing
between areas of construction and areas of public use and public passage. A construction fencing
and security barrier plan shall be formulated by the General Contractor, reviewed with the Owner,
and periodically inspected to ensure compliance with necessary security measures. All
construction fencing shall be locked if appropriate for the project, at times when the stie is not
occupied with personnel associated with the General Contractor.
D. The General Contractor shall obtain from the Owner a Certificate of Substantial
Completion (AIA Form G704 or equal) at the completion of all contract work and the
formation of a punch list by the Owner.
1. The General Contractor shall complete all punch list items within twenty (20)
working days of issuance. Requests for extensions must be submitted to the Owner
in writing and approved.
1.9 PROOF OF ORDERS AND DELIVERY DATES - Coordinate with Section 013300
A. Within 2 weeks after the approval of shop drawings, samples, product data and the like, the
Contractor shall provide copies of purchase orders for all equipment and materials which are not
available in local stock. The contractor shall submit written statements from suppliers confirming
the orders and stating promised delivery dates.
6

TOWN OF WESTERLY
1.10 ACCESS TO SITE
A. General: Contractor shall have full use of Project site for construction operations while under
contract. Contractor's use of the Project site is limited only by Owner's right to use and or perform
work on the site.
B. Use of Site: Limit use of Project site to work in areas within the Contract limits indicated. Do not
disturb portions of Project site beyond areas in which the Work is indicated. It is the sole
responsibility of the contractor to repair or replace any items damaged during construction at no
additional cost to the owner.
1. Limits: Confine construction operations to project limits indicated on the contract
documents.
2. Alterations to the Limits Indicated: Should the Contractor find the limits indicated on the
contract drawings constrictive. The contractor must submit to the Owner, a drawing
indicating the proposed modifications to the Contract limits for consideration. The Contract
Limits shall not be modified without the written consent of the Owner.
3. Driveways, Walkways and Entrances: Keep driveways and entrances serving premises
clear and available to Property Owners, Property Owner's employees, Property Owners
patrons and emergency vehicles at all times. Do not use these areas for parking or storage
of materials.
a. Schedule deliveries to minimize use of driveways and entrances by construction
operations.
b. Schedule deliveries to minimize space and time requirements for storage of
materials and equipment on-site.
4. Material Stockpile/Vehicle Parking: Material stockpile and vehicle parking locations shall
be coordinated with the Owner prior to the commencement of construction. Under no
circumstance shall materials be stored on any property not approved by the Owner.
1.11 COORDINATION WITH OCCUPANTS
A. White Rock Skate Park is a functioning public park that patrons will need access to the ball fields.
Cooperate with the Property Owner during construction operations to minimize conflicts and
facilitate Employee and Patron usage. Perform the Work so as not to interfere with the Employees
and Patrons day-to-day operations. Maintain existing exits unless otherwise indicated.
1. Maintain access to existing walkways, corridors, and other adjacent occupied or used
facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities
without written permission from Property Owner and approval of authorities having
jurisdiction.
2. Notify Property Owner not less than 72 hours in advance of activities that will affect
Owner/Employee/Patron operations.
3. Repair/Restore and/or pay for any temporary fencing damaged by their work.
4. Where a barricade is removed for work, the Contractor performing such work shall provide
adequate safety personnel to prevent unauthorized persons from approaching the work
area.
7

TOWN OF WESTERLY
1.12 WORK RESTRICTIONS
A. Work Restrictions, General: Comply with restrictions on construction operations.
1. Comply with limitations on use of public streets and with other requirements of authorities
having jurisdiction.
B. Weekday Work Hours: Hours of construction shall be limited to 7:00 am to 5:00 pm Monday
through Friday. Additionally, no exterior lighting for construction purposes freestanding or
otherwise has been approved by Owner.
C. Weekend Work Hours: The Contractor may request weekend work hours if the request is provided
to the Owner in writing (email is acceptable) no sooner than 1 week prior to the date of anticipated
work. The contractor must receive written approval prior to the start of weekend work. Work hours
shall be limited to 8:00 am to 5:00 pm. The architect shall be copied on all weekend work requests.
D. Deliveries of materials/equipment to the site are limited to Monday to Saturday 7:00 am to 5:00
pm.
E. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others
unless permitted under the following conditions and then only after providing temporary utility
services according to requirements indicated:
1. Notify Owner not less than fourteen days in advance of proposed utility interruptions.
2. Obtain Owner's written permission before proceeding with utility interruptions.
F. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and
vibration, odors, or other disruption to adjacent tenants and coordinate with Owner.
1. The use of a rock crusher is prohibited without the further approval of the Owner and the
Town of Westerly Planning and Zoning Commission.
2. Blasting for rock removal is not approved as part of this project and is prohibited.
3. Notify Owner not less than seven days in advance of proposed disruptive operations.
4. Obtain Owner's written permission before proceeding with disruptive operations.
G. Controlled Substances: Tabacco products and other controlled substances are prohibited on
Town owned properties.
1.13 INTENT
A. These Specifications intended to describe all material, labor, and equipment necessary to
complete the construction of the Town of Westerly White Rock Skate Park Upgrades.
B. For the convenience of reference, these Specifications are separated into titled Divisions and
Sections. Such separations shall not, however, operate to allow the Owner and arbiter to establish
limits to Contracts between the General Contractor and Subcontractors. The Divisions of the
Specifications do not necessarily define the limits of the Contractor's subcontracts; the work of
any one subcontract may include items specified in several Divisions or Sections. The Contractor
may sublet work as they sees fit, but it is their responsibility to see that all work shown on the
Drawings and/or specified is completed in accordance with the Contract.
C. Furnish all materials and accomplish all work in strict accordance with the grades or standards of
materials, standards of workmanship, and manufacturer's specifications listed or mentioned in
these documents.
8

TOWN OF WESTERLY
D. The listing or mention of materials shall be sufficient indication that all such materials shall be
furnished by the Subcontractor, in accordance with the grades or standards indicated, free from
defects impairing strength, durability or appearance and in sufficient quantity for the proper and
complete execution of the work, unless specifically stated otherwise.
E. The listing or mention of any installation, erection, fabrication or workmanship shall not operate
to make the Subcontractor an agent but shall be for the sole purpose of setting a standard of
quality for the finished work. The Subcontractor is free to use any alternate method, provided
only that, prior to the start of work, such alternate method is approved in writing by the Architect
and Construction Manager, as resulting in quality equal to that intended by these documents.
Unless an alternate method is approved, all work shall be in strict accordance with all methods of
installation, erection, fabrication, and workmanship listed or mentioned herein.
F. In the event of conflict, ambiguity and/or unclear circumstances between any of the requirements
of the Contract Documents, the requirement that is most inclusive and of highest quality, quantity,
and/or cost shall govern. The contractor shall (1) provide the better quality or greater quantity of
work and/or (2) comply with the more stringent requirements; either or both in accordance with
the architect's interpretation. The contractor herewith agrees that no extra compensation shall be
awarded to him based upon a claim of conflict, ambiguity or unclear circumstances in the Contract
Documents. See the General Conditions for greater detail.
1.14 FIELD MEASUREMENTS
A. The General Contractor shall take all necessary field measurements prior to fabrication and
installation of work and shall assume complete responsibility for accuracy of same.
1.15 INITIAL SUBMITTAL REQUIREMENTS
A. As outlined in Sections 013300 and 015000, the General Contractor shall provide items noted
including - bonds, insurance, emergency telephone numbers, progress scheduling, schedules of
submittals, subcontractor listings and the like prior to the start of any work.
1.16 OCCUPATIONAL SAFTEY AND HEALTH ACT
A. All Contractors shall comply with the requirements of the Occupational Safety and Health Act of
1970 and the Construction Safety Act of 1969, including all standards and regulations which have
been promulgated by the Governmental Authorities which administer such Acts and said
requirements, standards and regulations are incorporated herein by reference.
B. All Contractors shall comply with said regulations, requirements and standards and require and
be directly responsible for compliance therewith on the part of his agents, employees, material
men and Subcontractors; and shall directly receive and be responsible for all citations,
assessments, fines or penalties which may be incurred by reason of his agent, employees,
material men or Subcontractors failing to so comply.
C. All Contractors shall indemnify the Owner, Construction Manager, Landscape Architect, Architect
and its sub-consultants and save them harmless from any and all losses, costs and expenses,
including fines and reasonable attorney's fees incurred by the Owner, Construction Manager,
Landscape Architect and Architect by reason of the real or alleged violation of such laws,
ordinances, regulations and directives, Federal, State and Local, which are currently in effect or
which become effective in the future, by the Subcontractor, his lower tier Subcontractors or
material men.
9

TOWN OF WESTERLY
1.17 ASBESTOS AND LEAD PAINT AWARENESS REQUIREMENTS
A. Contractor agrees not to use or permit the use of any asbestos containing material in or on any
property belonging to the Owner.
B. For purposes of this requirement, asbestos free shall mean free from all forms of asbestos,
including - actinolite, amosite, anthophyllite, chrysotile, cricidolite and tremolite, both in friable
and non-friable states and without regard to the purposes for which such material is used.
C. See Section 028313 for lead based paint awareness requirements.
1.18 ADDITIONAL REQUIREMENTS
A. The following are additional general and special requirements which will govern the work of the
projects covered by these Documents
1. If it appears that some of the work cannot be completed by the scheduled date, the
Contractor shall increase the work force or increase the hours of work, including evenings
and weekends as necessary, at no additional cost to the Owner.
2. If the work is complete but the area is not cleaned and debris or equipment is not removed,
the Owner shall have the right to prepare the area for occupancy with his own forces and
deduct the costs from the Contract Amount. (If Contractor does not respond within 24
hours' notice)
3. If the Contractor fails to staff the job adequately to meet the completion date, the Owner
reserves the right to assume possession of the material and completion installation with
the Owner's forces or other Contractors or to require the Contractor to work evenings and
weekends at no additional cost (See Section 000301)
4. The building can be made available on weekends and evenings to allow the Contractor
adequate time to complete the work before final completion date. Any costs incurred by
the owner resulting in this after hours scheduling be the Contractor's responsibility.
5. Work in each period shall progress at least a pace in proportion to the Contract time
available.
6. The Contractor is responsible for temporary protection of all work until acceptance.
7. The building will typically be closed on Saturdays, Sundays, regularly scheduled Town
Holidays, and evenings.
8. If any contractor wishes to work at any time when the building is normally closed and needs
access to interior portions of the building, the Contractor shall arrange and pay for Town
personnel at the applicable Town pay rates and subject to the requirements provided in
the Information to Bidders.
9. All existing conditions must be verified in the field. The Owner takes no responsibility for
actual conditions found deviating from the drawings. If existing condition interferes with
contract work, Contractor is responsible to eliminate this condition.
10. Contractor must plan, provide and maintain his own access, ramping, and egress as
required into and out of the site, staging of trailer(s), materials, machinery, and equipment
in agreement with the Owner. Maintain free and safe access on the jobsite for other related
project personnel. Trucking and delivery operation should be coordinated with the Owner's
representative.
11. Contractors' proposed schedule must be approved by the Owner. Contractor shall indicate
significant events such as submittals, shop drawings, material ordering, fabrication,
delivery, coordination precedents, installation, testing and turnover by area or system as
agreed with Owner. A revised progress status shall be required on a weekly basis.
12. Decisions required from the Owner, Architect and/or Engineer, shall be anticipated by the
Contractor to provide ample time for inspection, investigation or detailed drawings.
13. Contractor shall limit his operations including storage of materials and prefabrication to
areas within the Contract Limit Lines unless otherwise permitted by the Owner.
10