RFQ 2026-01 Engineering Design Services for Huff Road Widening

Upper Westside
Community Improvement District
Request for Qualifications
To Provide
Engineering Design Services
for Huff Road Widening
RFQ 2026-01
Qualifications Due:
May 8, 2026 by 5:00PM
Upper Westside CID (UWCID)
976 Brady Avenue, Suite 100
Atlanta, Georgia 30318
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TABLE OF CONTENTS
I. General Project Information
A. Overview
B. IMPORTANT- A RESTRICTION OF COMMUNICATION IS IN EFFECT FOR THIS PROJECT.
C. DBE Goal
D. Scope of Services
E. Contract Term and Type
F. Contract Amount
G. Rights Reserved
II. Selection Method
A. Method of Communication
B. Statement of Qualifications
C. Technical Approach and Past Performance
D. Final Selection
III. Schedule of Events
IV. Selection Criteria for Evaluation of Statements of Qualifications
A. Area Class Requirements and Certification
B. Project Manager, Key Team Leader(s) and Prime's Experience and Qualifications - 35%
C. Project Manager, Key Team Leader(s) and Prime's Resources and Workload Capacity - 15%
V. Selection Criteria for Evaluation of Technical Approach and Past Performance
A. Technical Approach 40%
B. Past Performance 10%
VI. Instructions for Content and Preparation of Statements of Qualifications
A. Administrative Requirements
B. Experience and Qualifications
C. Resources/Workload Capacity
VII. Instructions for Preparing Technical Approach and Past Performance Response
A. Technical Approach
B. Past Performance
VIII. Instructions for Submittal of Statements of Qualifications, Technical Approach and Past Performance
A. Submittals Required
B. Submittal Format
C. Questions and Requests for Clarification
IX. Terms and Conditions
A. Statement of Agreement
B. Joint-Venture Proposals, Sub-Consultants, and Vendors
C. Non-Discrimination and DBE Requirements
D. Audit and Accounting System Requirements
E. Submittal Costs and Confidentiality
F. Award Conditions
G. Debriefings
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H. Right to Cancel or Change RFQ
I. Substitutions, Alternates, Exceptions, and Extensions
J. GDOT Code of Conduct Pertaining to Conflict of Interest in the Award and Administration of
Contracts
K. Insurance Requirements
EXHIBT I Project Description
EXHIBIT II CERTIFICATION FORM
EXHIBIT III GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT
EXHIBIT IV Area Class Summary Example
EXHIBIT V Certificate of Insurance
ATTACHMENT 1 Submittal Formats for GDOT Engineering Projects
ATTACHMENT 2 Concept Study
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REQUEST FOR QUALIFICATIONS
RFQ 2026-01
Engineering Design Services for Huff Road Widening
I. General Project Information
A. Overview
The Westside/Howell Mill CID, dba Upper Westside Community Improvement District (UWCID) is soliciting SOQs
from qualified firm(s) to provide Engineering Design Services for the Huff Road Widening project.
This Request for Qualifications (RFQ) seeks to identify potential providers for the Scope of Services for the
project/contract listed in Exhibit I. Firms that respond to this RFQ, and are determined by UWCID to be
sufficiently qualified, may be deemed eligible, and invited to offer a technical approach for these services. All
respondents to this RFQ are subject to instructions communicated in this document, and are cautioned to
completely review the entire RFQ and follow instructions carefully. UWCID reserves the right to reject any or all
Statements of Qualifications or Technical Approach, and to waive technicalities and informalities at the discretion
of UWCID.
B. IMPORTANT- A RESTRICTION OF COMMUNICATION IS IN EFFECT FOR THIS PROJECT.
From the advertisement date of this solicitation until successful respondents are selected and the award is made
official and announced, firms are not allowed to communicate about this solicitation or scope with any staff of
UWCID and UWCID Board Members, except for the submission of questions as instructed in the RFQ, or with the
contact designated in RFQ Section VIII.C., or as provided by any existing work agreement(s). For violation of this
provision, UWCID reserves the right to reject the submittal of the offending respondent.
C. Minority Participation Goal
This contracting opportunity has been exempted and is not subject to any of the City's diversity programs as a
mandatory requirement, it is the policy of the City of Atlanta (COA) to actively promote full and equal business
opportunities. As a policy, the City advocates for the inclusion of small, disadvantaged, minority, and female
business enterprises through the City's SBO and EBO programs, as well as the administration of the federal DBE
and ACDBE programs. It is also the policy the City of Atlanta to actively promote equal employment opportunities
for disadvantaged, minority and female workers and prohibit discrimination based upon race, religion, color, sex,
national origin, marital status, physical handicap upon or sexual orientation through the City's Equal Employment
Opportunity (EEO) Program. The purpose of the COA and federal diversity programs is to mitigate the present and
ongoing effects of the past and present discrimination against women, minority, disadvantaged, and small business
so that opportunity - regardless of race, gender, or firm size - will become institutionalized in the Atlanta
marketplace.
D. Scope of Services
Under the terms of the resulting Agreements, the selected consultants will provide engineering design services for
Huff Road Widening. The anticipated scope of work for the project/contract is included in Exhibit I.
E. Contract Term and Type
UWCID anticipates one (1) contract to be awarded to one (1) firm, for the project/contract identified. UWCID
anticipates that the Contract Type will be paid via Cost Plus Fixed Fee unless a task-based Lump Sum alternative
can be negotiated with the selected consultant(s). As a Project Specific contract, it is the UWCID's intention that
the Agreements will remain in effect until successful completion of construction phase of the project, and may
utilize the selected consultant for construction revisions as necessary on an Hourly-Not-to-Exceed basis.
F. Contract Amount
The Project Specific contract amount will be determined via negotiations with the UWCID. If the UWCID is unable
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to reach a satisfactory agreement and at reasonable rates to be paid for the services to be provided, the UWCID
reserves the right to terminate negotiations with the highest scoring finalist and begin negotiations with the next
highest scoring finalist.
G. Rights Reserved
This RFQ does not commit UWCID to award a contract, to pay any costs incurred in the preparation of a response to
this request, or to procure or contract for services or supplies. UWCID reserves the right to accept or reject any or all
Submittals received as a result of this request and to waive minor irregularities in the procedure.
II. Selection Method
A. Method of Communication
All general communication of relevant information regarding this solicitation will be made via the UWCID website
(www.upperwestsideatl.org) under RFQ 2026-01. All firms are responsible for checking the website on a regular
basis for updates, clarifications, and announcements. UWCID reserves the right to communicate via electronic-
mail with the primary contact listed in the Statements of Qualifications. Other specific communications will be
made as indicated in the remainder of this RFQ.
B. Statement of Qualifications
Based on the SOQs submitted in response to the projects/contracts listed in this RFQ, the Selection Committee will
review the Experience and Qualifications and Resources and Workload Capacity listed in Section IV. Selection
Criteria
All firms must meet the minimum requirements as listed in Section IV.A. below.
C. Technical Approach and Past Performance
UWCID requests a Technical Approach proposal in conjunction with the Statement of Qualifications. UWCID
reserves the right to request a presentation/interview on any project/contract as determined in its best interests;
however, this additional requirement shall typically be reserved for the most complex projects. Any additional detailed
proposal instructions and requirements, beyond that provided in Section V. All members of the Selection Committee
will review the written proposal (and will attend the presentation/interview if so chosen). Firms shall not address any
questions, prior to the award announcement, to anyone other than the designated contact.
D. Final Selection
Final selection will be determined by carrying the scores from the Statement of Qualifications and by evaluating the
Technical Approach and Past Performance. The Selection Committee will discuss the Responses and the final
rankings will be determined.
Negotiations will then be initiated with the top-ranked firm(s) to finalize the terms and conditions of the contract(s),
including the fees to be paid. In the event a satisfactory agreement cannot be reached with the highest-ranking
firm(s), UWCID will formally terminate the negotiations and possibly enter into negotiations with the second
highest- ranking firm, and so on in turn until a mutual agreement is established and UWCID awards a contract.
The final form of the contract shall be developed by UWCID.
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III. Schedule of Events
The following Schedule of Events represents UWCID's best estimate of the Schedule that will be followed. All times
indicated are prevailing times in Atlanta, Georgia. UWCID reserves the right to adjust the Schedule as UWCID deems
necessary.
SCHEDULE OF EVENTS DATE TIME
a. UWCID issues public advertisement of RFQ 2026-01 4/6/2026 ------------
b. Deadline for submission of written questions and requests for clarification 4/17/2026 5:00PM
c. Clarifications posted by CID, on CID website 4/22/2026 5:00PM
d. Deadline for submission of Statements of Qualifications / Technical Approach
5/8/2026 5:00PM
and Past Performance
IV. Selection Criteria - Criteria for Evaluation of Statements of Qualifications
A. Area Class Requirements and Certification
Presented teams must be prequalified in the indicated Area Class(es) in order to be evaluated. Required proof of
prequalification shall be submitted as indicated in Section VI.B.4. below. All Submittals will be pre-screened to
verify that the Prime consultant has the required Area Class(es) and that the overall team has the required Area
Class(es). Any submittal in which the Prime consultant or the overall team area class requirements are not met will
be disqualified from further consideration.
Each submittal will require a certification to allow the UWCID to analyze risks in determining if any Firm should be
ineligible for award. The certification shall cover a wide variety of information. Any firm which responds in any
potentially concerning manner must provide additional information as directed herein for consideration by UWCID
to determine if Firm is eligible for award.
B. Project Manager, Key Team Leader(s) and Prime's Experience and Qualifications - 35%
The Selection Committee will evaluate all firms on their Experience and Qualifications, which shall account for a
total of thirty-five (35%) percent of the total evaluation. The following criteria for scoring of the evaluation will
be utilized to determine which firms are shortlisted:
1. Project Manager education, registration, relevant engineering experience, and relevant project management
experience.
2. Key Team Leaders' education, registration, and relevant technical experience, and relevant experience in
utilizing.
3. Prime Consultant's experience in delivering projects of similar complexity, size, scope, and function.
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C. Project Manager, Key Team Leader(s) and Prime's Resources and Workload Capacity - 15%
The Selection Committee will evaluate all firms on their Resources availability and Workload Capacity which shall
account for a total of fifteen (15%) percent of the total evaluation. The following criteria for scoring the
Resources and Workload Capacity will be utilized to determine which firms are shortlisted:
1. Project Manager Workload
2. Workload capacity of Key Team Leader(s)
3. Resources dedicated to delivering project
4. Ability to Meet Project Schedule
V. Selection Criteria for - Criteria for Evaluation of Technical Approach and Past Performance
A. Technical Approach - 40%
The Selection Committee will evaluate the shortlisted firms (Finalists) on their Technical Approach, which shall
account for a total of forty (40%) percent. The Selection Committee shall utilize the following additional criteria for
scoring Phase II of the evaluation to determine the highest ranked/most qualified (NOTE: Scores from
Statement of Qualifications will be carried forward and combined with the scores from Technical
Approach and Past Performance Sections to determine the final ranking of Finalists):
1. Provide any unique technical approaches your firm offers relative to addressing anticipated design concepts,
use of any alternative methods for delivery (if applicable), and/or management of the project.
2. Speak to your firm's experience with utility relocation coordination.
3. Identify any unique challenges of the project and how your firm intends to mitigate these challenges, including
quality control, quality assurance procedures. Provide any specific qualifications, skills, knowledge of the
project and project area which may uniquely benefit the firm and project, and your ability and willingness to
meet time requirements.
4. Please describe your firm's cost-effective approach to designing and permitting a project that requires City of
Atlanta approvals.
5. Are there approaches to the Design and or to Construction Phasing that can allow for efficient implementation
6. Describe your firm's experience with working with 3rd parties such as the Railroad operators.
B. Past Performance - 10%
The Selection Committee may consider information provided via references provided for relevant projects,
knowledge any selection committee member has of performance on relevant projects, and performance evaluations
or knowledge presented on GDOT projects. The Selection Committee will consider all factors in their totality and
score from 0 to 10 when arriving at a final score for the Past Performance.
VI. Instructions for Content and Preparation of Statements of Qualifications
The Statements of Qualifications submittal must be submitted in accordance with the instructions provided in
Section VIII, and must be organized, categorized using the same headings outlined below, and numbered and
lettered exactly as outlined below, and must be responsive to all requested information. For the sections in
which page number limits are stated, each section with a stated limit must begin on a new page and end on
the last page allowed for the section. It is not allowed to begin new sections on a page allowed for a previous
section, if applicable. This will enable the UWCID to ensure compliance with the page limitations.
COVER PAGE - Each project/contract submittal must have a separate cover page for each copy of each submittal
for each project/contract and each must list the RFQ#, RFQ Title, proposing firm's full legal name and
the specific project contract being submitted on.
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A. ADMINISTRATIVE
REQUIREMENTS
It is required to submit the information below for each copy of each submittal. This is general information
and will not be scored but may be used to determine eligibility for selection. Under Administrative
Requirements section, only submit the information requested; additional information will be subject to
disqualification of your firm.
1. Basic company information:
a. Company name.
b. Company Headquarter Address.
c. Contact Information - Name and all contact information (telephone number(s) and e-mail address) of
primary proposing contact (this will be the individual with whom the UWCID will direct all
communications).
d. Company website (if available).
e. Georgia Addresses - Identify and provide addresses for the offices located in the State of Georgia.
f. Staff - List the number and disciplines of staff members employed in each office in the State of Georgia.
g. Ownership - Provide form of ownership, including state of residency or incorporation, and number of years
in business. Is the Offeror a sole proprietorship, partnership, corporation, limited liability Corporation, or
other structure?
2. Certification Form - Complete the Certification Form (Exhibit "II" enclosed with RFQ), and provide a notarized
original within the firm's Statement of Qualifications. This is to be submitted for the Prime ONLY.
3. Georgia Security and Immigration Compliance Act Affidavit - Complete the form (Exhibit "III" enclosed with RFQ),
and provide a notarized original within the firm's Statement of Qualifications. This is to be submitted for the
Prime ONLY.
4. Addenda - Signed cover page of any Addenda issued for the Prime ONLY.
B. Experience and Qualifications
1. Project Manager - Provide information pertaining to the project manager, including but not limited to:
a. Education
b. Registration (if necessary and applicable.)
c. Relevant engineering experience.
d. Relevant project management experience for projects of similar complexity, size, scope, and function.
e. Relevant experience utilizing City of Atlanta and GDOT specific processes, manuals, or guidance (Plan
Development Process, Design Policy, Environmental Procedures Manual, etc.).
This information is limited to two (2) pages maximum.
2. Key Team Leaders - Provide experience of Key Team Leaders (defined as those individuals who oversee
project areas determined as particularly important to each specific project, refer to the Project Description in
Exhibit I, specifically Section 7 for the list of Key Team Leaders for each Project). For each Key Team Leader
identified provide:
a. Education
b. Registration (if necessary and applicable.)
c. Relevant experience in the applicable resource area of the most relevant projects.
d. Relevant experience utilizing City of Atlanta and GDOT specific processes, manuals, or guidance (PDP,
Design Policy, Environmental Procedures Manual, etc.) which are specific to the key team leader's area.
This information is limited to one (1) page maximum for each Key Team Leader identified in Section 7
of each Exhibit I. Respondents who do not follow the requirements identified in Section 7 will be
subject to disqualification.
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3. Prime Experience - Provide information on the prime's experience and ability in delivering effective services for
projects of similar complexity, size, scope, and function, which demonstrate the firm's capabilities to provide
services for UWCID. For each project, the following information should be provided:
a. Client name, project location and dates during which services were performed.
b. Description of overall project and services performed by your firm.
c. Duration of project services provided by your firm, and overall project budget.
d. Client(s) current contact information including contact names and telephone numbers.
e. Involvement of Key Team Leaders on the projects.
f. Experience utilizing, City of Atlanta and GDOT specific processes, manuals, or guidance (PDP, Design
Policy, Environmental Procedures Manual, etc.)
This information is limited to two (2) pages maximum.
4. Area Class Summary Form and Notice of Professional Consultant Qualifications - Prime Consultants are
defined as the firm submitting the Statement of Qualifications and the firm with whom UWCID will contract.
The Team is defined as the Prime Consultant and their sub-consultants, who are considered team members.
Prime Consultants and their sub-consultant team members must meet the Area Class requirements listed in
Exhibit I for each project on which they apply. In regards to the required Area Classes, for each project/contract
on which they apply, respondents should submit a summary form (example provided in Exhibit IV) which
details the required area classes for the Prime Consultant and all sub-consultants or joint-venture of
consultants on the team listed in the Statement of Qualifications. The area classes and firm's meeting the
area classes listed on the summary form must meet all required area classes or the team will be disqualified.
If a team member's prequalification will expire prior to the due date of the SOQs, documentation must be
provided which shows that the firm has submitted its application for prequalification prior to the SOQ due date.
The team must maintain its prequalification certification in order to be considered eligible for award if selected.
Additionally, respondents should submit the Notice of Professional Consultant Qualifications (for the
Prime Consultant and all sub-consultants for each project) issued by GDOT and attach after the Area
Class summary form.
This information is limited to the one page for the Area Class table (unless the project needs require an
extensive list of area classes) and the required Notice of Professional Consultant Qualifications.
C. Resources/Workload Capacity
1. Overall Resources - Provide information regarding the overall resources dedicated to delivering the specific
project, including:
a. Organizational chart which identifies the project manager, prime, Key Team Leaders, support personnel,
and reporting structure.
b. Primary Office - Identify and discuss the primary office which will be responsible for handling the specific
project and the number and types of staff within the office and how this office could benefit the project and
promote efficiency.
c. Narrative on Additional Resource Areas and Ability - Respondents are also allowed one page to provide
information regarding additional resource areas identified as important to the project, to discuss how the
key areas will integrate and work together on the project, to discuss any information which is pertinent to
these areas, to provide a narrative regarding how the organization of the team, including the PM and Key
Team Leaders can deliver the project on schedule given their workload capacity. (UWCID recognizes
that some individuals may be able to meet the schedule while carrying heavier project loads.)
Respondents may discuss the advantages of your team and the abilities of the team members which will
enable the project to meet the proposed schedule as identified in Exhibit I (where applicable). If there is
no proposed schedule, discuss the advantages of the team and the abilities of the team members which
will enable the project to move as expeditiously as possible. Respondents submitting more than the one
(1) additional page allowed, will be subject to disqualification.
2. Project Manager Commitment Table - Provide a list of ALL projects (City of Atlanta, GDOT, other
governments and private contracts - Information may be validated and any firm determined not to be listing
all projects may be subject to disqualification) on which the proposed project manager is currently committed,
to enable the UWCID to ascertain the project manager's availability. Utilize a table similar to the following
format with a minimum of all criteria indicated to provide the requested information:Project Manager
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Project PI/Project # for GDOT Role of PM Project Current Phase Current Status of Monthly Time
Manager Projects/Name of on Project Description of Project Project Commitment in
Customer for Non-GDOT Hours
Projects
3. Key Team Leader Project Commitment Table - Provide a table similar to the below, with a minimum of all criteria
indicated, which identifies ALL projects the Key Team Leaders (refer to the Project Description in Exhibit I,
specifically Section 7 for the list of Key Team Leaders for each Project) are committed on to enable the
UWCID to ascertain the available capacity.
Key PI/Project # for GDOT Role of Key Project Current Phase Current Status of Monthly Time
Team Projects/Name of Team Description of Project Project Commitment in
Leader Customer for Non-GDOT Leader on Hours
Projects Project
This information is limited to the organization chart, one (1) page of text (for the Primary Office and Narrative
on Ability discussion), and the tables.
VII. Instructions for Preparing Technical Approach and Past Performance Response
A. Technical Approach
1. Provide any unique technical approaches your firm offers relative to addressing anticipated design concepts,
use of any alternative methods for delivery (if applicable), and/or management of the project.
2. Speak to your firm's experience with utility relocation coordination.
3. Identify any unique challenges of the project and how your firm intends to mitigate these challenges, including
quality control, quality assurance procedures. Provide any specific qualifications, skills, knowledge of the
project and project area which may uniquely benefit the firm and project, and your ability and willingness to
meet time requirements.
4. Please describe your firm's cost-effective approach to designing and permitting a project that requires City of
Atlanta approvals.
5. Are there approaches to the Design and or to Construction Phasing that can allow for efficient implementation
6. Describe your firm's experience with working with 3rd parties such as the Railroad operators.
This information will be limited to a maximum of three (3) pages.
B. Past Performance
No additional information should be submitted to fulfill this requirement. Information from the relevant
projects listed as well as information on file with the UWCID will be used to fulfill this requirement.
Past performance may be evaluated through the checking of project references for the proposed project manager
as well as the firm. The UWCID will check these references at random. For this reason, attention should be paid
to the references provided to ensure that the contact information provided is accurate and the individual
references are reachable. Other past performance information which may be utilized includes any knowledge that
any member of the Selection Committee has pertaining to the past performance of the firm on any project.
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