Title: MIAMI SPECIAL UTILITY AUTHORITY FIBER OPTIC EQUIPMENT

MIAMI SPECIAL UTILITY AUTHORITY
SOLICITATION
Solicitation #: C26-55 Solicitation Issue Date: September 4, 2026
Solicitation Type: Request for Formal Bid
Title: MIAMI SPECIAL UTILITY AUTHORITY FIBER OPTIC EQUIPMENT.
Brief Description: The Miami Special Utility Authority (MSUA), located in Miami, Oklahoma
requests bids from qualified Bidders for networking equipment, servers, storage
appliances, software, and rectifiers. These required products and performance conditions
are set forth in this Scope of Work and are summarized below as consisting of several
parts (each individually referred to as a Component).
Response Due Date: October 8, 2026 Time: 2:00 PM CST
Issued By Purchasing Agent, Brian Brassfield RETURN SEALED BID TO:
Purch. Agent: Brian
Brassfield 129 5th AVE NW
MIAMI, OK 74354
Project Manager:
Name: Derric Lollar
Phone: 918 541 2532
Email: dlollar@miamiokla.net
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MIAMI SPECIAL UTILITY AUTHORITY
INVITATION TO BID
Sealed Bids will be received by the Miami Special Utility Authority ("MSUA" or "Owner") Purchasing Agent, Brian Brassfield,
at 2:00 PM. CST, Thursday October 8, 2026. All Bids that have been duly received by the appropriate date and time will be
opened in the Office of the Purchasing Agent, located in the Miami City Hall, 129 5th Ave. NW, Miami, OK. Bids will be
reviewed by staff and then submitted to the Board of Trustees of MSUA to be considered/approved at a Regularly
Scheduled Meeting held in the City Council Chambers at City Hall.
BID # C26-55
MIAMI SPECIAL UTILITY
FIBER OPTIC EQUIPMENT
The Owner reserves the right to reject any or all Bids.
A. Bidders with questions concerning this invitation may contact Neil Shaw- Principal Uptown Services, LLC
("Engineer") at nshaw@uptownservices.com. MSUA will only respond to written questions related to this
Request for Sealed Formal Bid submitted by the question due date. All emails should have "Miami Special
Utility Authority Fiber Optic Equipment - QUESTIONS" in the subject line.
Questions must be submitted no later than 5 P.M. CST, Monday September 14, 2026.
The bids filed with the MSUA shall be accompanied by a Bidder's Bond for five percent (5%) of the
total amount of the Bid, payable to the MSUA.
We request that the Bidder supply all the information required by the Bid or Bid Forms.
1. Bid Schedule
2. Bidder's Response Sheet
3. Non-collusion Affidavit
4. Bid Bond for 5% of total Bid.
5. Authorization to Release Information
6. W-9
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MIAMI SPECIAL UTILITY AUTHORITY
INSTRUCTIONS TO BIDDERS
EXAMINATION OF BID DOCUMENTS. Each Contractor by offering its Bid
represents that it has read and understands all documents comprising the Request
for Formal Bids. The Contractor shall include in its Bid any and all costs that may be
necessary to complete the work in accordance with the requirements of the Contract
Documents.
INTERPRETATION OF CONTRACT DOCUMENTS. Questions regarding
documents, discrepancies, omissions, or intent of the Specifications or drawings shall
be submitted in writing to the MSUA through the ("Engineer") at
nshaw@uptownservices.com. by Monday September 14, 2026, at 5PM CST prior to
opening of Bids to provide time for issuing and forwarding an addendum. Any
interpretation of the Contract Documents will be made only by addendum duly issued
or delivered by the MSUA to each person receiving a set of documents. The MSUA
will not be responsible for any other explanations or interpretation of the Contract
Documents.
MATERIAL SUBSTITUTION. Each Contractor shall base its Bid upon the materials
and equipment as described in the Request for Formal Bids. The successful
Contractor will not be allowed to make any substitutions on its own initiative, but in
each instance will be required to obtain authorization from the MSUA before making
substitutions in variance with the requirements of the Contract Documents.
BID SECURITY. No Bid will be considered unless accompanied by a cashier's check,
a certified check or a Bidder's bond in the amount of ten (5) percent of the Bid, as a
guarantee that if the Bid is accepted, the Bidder will execute the agreement and file
bonds as required by the Contract documents within 10 days from and after the date
of the acceptance of the Bid by the MSUA.
RETURN OF BID SECURITIES. The security of all unsuccessful Bidders will be
returned after the execution of the agreement with the successful Bidder and the
approval of its bonds and insurance. If all Bids are rejected, all securities will be
returned at the time of rejection.
BID SUBMITTAL. Each Bid, properly signed, together with all required submittals.
Submit (3) sealed hard copies and (1) digital copy (Thumb Drive). Print Company
Name, Contact, Phone Number and C26-55 Fiber Optic Equipment on box or
envelope.
All costs incurred by the Bidder in preparing and responding to this Solicitation are
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MIAMI SPECIAL UTILITY AUTHORITY
the sole responsibility of the Bidder. Any Bid submitted pursuant to this solicitation is
at the sole risk and responsibility of the party submitting such Bid.
WITHDRAWAL OF BID. Any Bid may be withdrawn at any time prior to the hour
fixed in the Request for Bid for the opening of Bids, provided that a request in writing,
executed by the Contractor, or its duly authorized representative, for the withdrawal
of such Bid is filed with the MSUA prior to the time specified for opening of Bids. The
withdrawal of such Bid will not prejudice the right of a Contract or to file a new Bid.
PENALTY FOR COLLUSION. If at any time it shall be found that the person, firm or
corporation to whom the Contract has been awarded has, in presenting any
Contractor or Bids, colluded with any other party or parties, then the Contract so
awarded shall be null and void, and the Contractor and its sureties shall be liable to
the MSUA for all loss or damage which the MSUA may suffer thereby, and the MSUA
may advertise for new Bids for said awarded Scope of Work. Contractors are required
to submit a Non-collusion Affidavit with the Bid submittal.
LICENSE. Each Contractor shall possess State and local licenses as are required by
law and shall furnish satisfactory proof to the MSUA upon request that the licenses
are in effect during the entire period of the Contract. All applicable laws, ordinances,
rules, and regulations of all authorities having jurisdiction over construction of the
project shall apply to the Contract throughout.
TITLE 18 COMPLIANCE. Compliance with Oklahoma's General Corporation Act and
the Limited Liability Company Act is required before a Contract will be awarded. Each
Bidder representing a corporation, limited liability company, or other formal business
structure, agrees to provide upon request a Federal Employer's Identification
Number and proof of lawful filing with the Oklahoma Secretary of State as required
by Oklahoma's General Corporation Act and the Limited Liability Company Act. (See
18 O.S. 1000-1144, 2000-2060).
OPENING OF BIDS. Bids will be opened and recorded at the time and place
indicated in the Invitation To Bid. Contractors or their agents are invited to be present.
ADDENDUM TO BIDS. In the event it becomes necessary to amend any part of the
Bid, the Engineer, Neil Shaw, shall issue a written addendum on the specifics of the
change and post on our website with C26-55. Bidder should check back periodically
on our website to see if an addendum has been added. See our Website at
miamiok.gov and look in the Bid section to find C26-55.
ACCEPTANCE AND REJECTION OF BIDS. The MSUA reserves the right to accept
the Bid which, in its judgment, is the best Bid in the interest of MSUA, to reject any
or all Bids, and to waive irregularities or informalities at its discretion.
AWARD OF CONTRACT. The award of any CONTRACT will be made to the Bidder
offering the best Bid in the interest of MSUA and having provided the necessary
documents requested per the Invitation to Bid and Instruction to Bidders.
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MIAMI SPECIAL UTILITY AUTHORITY
The award may be made to more than one Bidder by awarding the Contract(s) by
item or groups of items, or on an ALL OR NONE basis, whichever is deemed by the
Purchasing Agent to be in the best interest of the MSUA.
It is anticipated that approval will be received within 30 days of the opening of Bids.
In the event that the approvals are not received or the MSUA cannot award or reject
said Bids within 60 days from the date of opening of Bids, Bidders shall have the right
to withdraw their Bids on written notice to the Owner.
EFFECTIVE DATE OF AWARD. If a Contract is awarded by the MSUA, such award
shall be effective upon execution by the authorized representative of the MSUA,
following delivery of a Notice of Conditional Award by some office or agent of the
MSUA duly authorized to give such notice to the intended awardee, either in person
or by mail at the main business address shown on the Bid documents submitted by
such awardee.
EXECUTION OF AGREEMENT. Copies of the Contract in the number stated in the
form of Contract, shall be executed by the successful Bidder, and returned, together
with the requested documents, within 10 days from and after the date of the
acceptance of the Bid by the MSUA.
FAILURE TO EXECUTE AGREEMENT. Failure of a successful Bidder to execute
the Contract Agreement within the required time shall be just cause for the annulment
of the award. Upon annulment of an award as aforesaid, the MSUA may then award
the Contract to the Contractor offering the next best Bid in the interest of MSUA.
CHANGE ORDERS. Additional Scope of Work may be added to this Contract via a
change order if agreed upon by the MSUA and Contractor, to the extent allowed by
law. The change order must be approved in writing before performance of the
additional Scope of Work has started.
APPROXIMATE QUANTITIES. See Bid Schedule.
DELETED EQUIPMENT. The MSUA reserves the right to delete any equipment
included herein. Any deletion will be made in writing. The Contractor shall not be
entitled to any compensation or damages for deleted equipment.
PAYMENTS. The invoice will be submitted to Finance Director and set forth to the next
meeting of the Board of Trustees of the MSUA. Upon approval by the Board, a check
will be provided to the Contractor.
INDEMNITY. Contractor shall fully indemnify, hold harmless and defend MSUA and
its Trustees, officers, employees, agents and Affiliates, including Uptown Services,
LLC (collectively, "Indemnified Parties") from and against all claims, actions, suits,
demands, damages, liabilities, obligations, losses, settlements, judgments, costs and
expenses (including without limitation reasonable attorney's fees and costs), whether
or not involving a third party claim, which arise out of, relate to or result from (1) any
breach of any representation or warranty of Contractor contained in the Contract
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MIAMI SPECIAL UTILITY AUTHORITY
Agreement, and (2) any breach of any covenant or other obligation or duty of
Contractor under this Contract Agreement or under applicable law, in each case
whether or not caused by the negligence of MSUA or any other Indemnified Party
and whether or not the relevant claim, and/or action, suit, etc. has merit.
FORCE MAJEURE. No Liability for Force Majeure Event. Neither party will be liable
for any failure of or delay in the performance of any of its obligations under this
Contract if its failure or delay is due to the occurrence of a Force Majeure Event.
In this Agreement, "Force Majeure Event" means any event that.
(i) is beyond the reasonable control of a party,
(ii) materially affects the performance of any of its obligations under this Agreement,
and
(iii) could not reasonably have been foreseen or provided against,
but does not include general economic or other conditions affecting financial
markets generally.
LEGAL CONTRACT. Submitted Bids are rendered as a legal offer and shall give
rise to and become part of a legally enforceable Contract, when accepted by the
MSUA following the Contractor's compliance with the requirements of Title 61,
Section 1 of the Oklahoma Statutes, as amended. The Contract shall include, but not
be limited to, the following documents (in order of preference), which shall become
part of the written Contract executed in accordance with Title 61, Section 113 of the
Oklahoma Statutes, as amended:
Purchase order, as amended by Change Order (if applicable).
Solicitation, as amended (if applicable); and
Successful Bid (including required certifications), to the extent the Bid does not
conflict with the requirements.
Collectively, the documents comprising the Contract shall be referred to as the
"Contract Documents."
EMPLOYMENT RELATIONSHIP. The Contract does not create an employment
relationship. Individuals performing services required by this Contract are not
employees of the MSUA. The Contractor's employees shall not be considered
employees of the MSUA for any purpose and accordingly shall not be eligible for rights
or benefits accruing to MSUA employees.
NON-APPROPRIATION CLAUSE. The terms of any Contract resulting from the
Solicitation and any Purchase Order issued for multiple years under the Contract are
contingent upon sufficient appropriations. Notwithstanding any language to the
contrary in the Solicitation, purchase order, or any other Contract document, the
MSUA may terminate its obligations under the Contract if sufficient appropriations are
not made by the appropriate governing entity to pay amounts due for multiple year
agreements. The MSUA's decisions as to whether sufficient appropriations are
available shall be accepted by the Contractor and shall be final and binding.
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MIAMI SPECIAL UTILITY AUTHORITY
PAYMENT
Payment requests will be by detailed invoice provided by the Contractor and must be
signed by the MSUA Project Manager showing his/her satisfaction with the delivered
product that is included on the invoice. The invoice will then be submitted to Finance
Director and set forth to the next meeting of the Board of Trustees of the MSUA.
Upon approval by the Board, a check will be provided to the Contractor.
If the Contract is terminated, the MSUA shall be liable only for payment for materials
accepted by MSUA.
WARRANTY DOCUMENTATION
Bidders must provide a complete copy of the standard manufacturer's warranty
documentation for all proposed equipment. The proposal must explicitly detail:
Coverage Period: The exact duration of the warranty, specifying whether it begins
at the date of shipment, delivery, installation, or formal acceptance by the Owner.
Inclusions and Exclusions: A comprehensive list of what components and parts
and are covered, as well as any exclusions (e.g., normal wear and tear,
consumables, misuse).
Third-Party vs. OEM Pass-Through: If the Bidder is a reseller, explicit confirmation
that all Original Equipment Manufacturer ("OEM") warranties will be fully passed
through and enforceable by the Owner.
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MIAMI SPECIAL UTILITY AUTHORITY
Acronym Definitions
Term / Acronym Description
Client / Owner Miami Special Utility Authority
System Designer Uptown Services LLC is the system designer for this project.
Contractor The Contractor shall mean the Bidder that is selected to
provide the products and services outlined in the Scope of
Work of this Solicitation.
FTTP FTTP shall mean Fiber to the Premises (home or business).
Network Operations The NOC shall mean the new hut to be placed on the grounds
Center (NOC) of the MSUA operations center.
Bid Bid shall mean the document in accordance with this
Solicitation submitted by the Bidder to the Owner for
consideration in selecting and awarding a Contract for the
Project.
Request Request shall mean this Invitation to Bid.
Bidder The Bidder shall mean the firm that submits a Bid to the
Owner for any portion of this Solicitation.
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MIAMI SPECIAL UTILITY AUTHORITY
Instructions for Bidders
The Miami Special Utility Authority (MSUA), located in Miami, Oklahoma, requests Bids from
qualified Bidders for networking equipment, servers, software, and Customer Premises
Equipment (CPE). These required products and performance conditions are set forth in this
Scope of Work and are summarized below as consisting of several parts (each individually
referred to as a Component).
Table 1 - Project Components
Component Component
Number Name Description
1 OLT Optical Line Terminals
2 ONT Optical Network Terminals
Residential
3 Gateway Wi-Fi / Residential Gateways
Required and Optional Software /
4 Software Services for Proposed OLTs & ONTs
Required and Optional Services for the
5 Services Proposed OLTs and ONTs
Required and Optional Support /
Maintenance and Maintenance for the Proposed OLTs
6 Support and ONTs
Bidders are not required to submit a Bid for ALL Project Components. The MSUA reserves the right
to:
Award a single Contract for all Project Components to a single Bidder, in which:
Award separate Contracts for each Project Component to separate Bidders.
Or award one or more than one Project Component to individual Bidders in any
combination that best meets the MSUA's interests based on the evaluation criteria set
forth in this Solicitation, including negotiating one or more Contracts between multiple
separate Bidders or their proposed subcontracted entities.
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MIAMI SPECIAL UTILITY AUTHORITY
Not award for one or more Project Components, or to designate specific elements or line
items of a Component as optional.
Solicitation Administration
Schedule
The MSUA has defined the following schedule regarding this procurement. The schedule is for
information purposes only and is subject to change.
Table 2
Activity Date & Time
RFP Publication Friday September 4, 2026
Monday September 14, 2026, at 5PM
Questions Due
CST
Answers Will Be Posted on Our Website miamiok.gov TBD
Thursday, October 8, 2026 at 2:00 PM
Bid Response Due & Sealed Bid Opening
CST
MSUA Approval TBD
Notice to Proceed TBD
Questions and Addenda
All questions regarding this Solicitation shall be submitted via email to
nshaw@uptownservices.com. All questions shall be submitted on or before September 14, 2026,
at 5:00pm CST.
All interpretation or correction, as well as any additional Solicitation provisions that the MSUA
may decide to include, will be made only as an official addendum that will be provided to all
known potential Bidders on www.miamiokla.net. Any addendum issued will become an official
part of the Solicitation. The MSUA will not be bound by any oral responses to inquiries or written
responses other than written addenda.
Evaluation and Award
Responses to this Solicitation will be evaluated using the factors listed in Table 3. MSUA reserves
the right to determine which Bidders have the experience and resources to successfully deliver
the required equipment and materials for the Scope of Work of this Solicitation. Qualified Bids
will then be evaluated based on a combination of product functionality and price. MSUA prefers
to award each component to one Bidder, however MSUA reserves the right to award the contents
of any Project Component to more than one Bidder.
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