2026 LMIG/TSPLOST Road Resurfacing Project

Invitation to Bid
2026 LMIG/TSPLOST Road Resurfacing Project
ITB# 050526
The Lee County Board of Commissioners is accepting sealed written bids from qualified contractors for
road resurfacing services for the following 12 roads in Lee County: Winifred Road from the Dougherty
County Line to Cookville Road, Oakland Parkway from U.S. 82 to the Roundabout, Pinewood Road from
the previous paving project (Deer Run) to U.S. 19, Mossy Dell Road from New York Road to S.R. 32.,
Graves Springs Road from S.R. 32 to Forrester Parkway, and all of the Canterbury Subdivision including
the full length of Greyfriars Ln., Churchill Cir., Daughtry Ln., Ashwood Ct., Thimblemill Dr., Battersea
Ct., and Ferrell Ct. In general, these roads are to be patched as directed by Engineer, leveled with either
100 lbs / sy of OGI or 85 lbs/sy of 9.5 mm asphalt and topped with either 165 lbs/sy of 12.5 mm asphalt
or 135 lbs/sy of 9.5 mm asphalt overlay. Winifred Road is to be widened by milling a minimum 9" into
the existing edge of asphalt to redevelop the edge of pavement. Mossy Dell Road is to be widened by
milling a minimum 12" into the existing edge of asphalt to redevelop the edge of pavement. Forrester
Parkway will be restriped from State Route 133 to Philema Road. Other included items are high build
traffic striping, rumble strips, stop bars, shoulder grading and other misc. items pertaining to the project.
See attached Bid Form for detailed quantities. Maps (see Exhibit A), specifications, bid form, and other
information are attached.
There will be a mandatory pre-bid meeting on Tuesday, April 21, 2026 at 2:00 pm in the Opal Cannon
Auditorium of the T. Page Tharp Building located at 102 Starksville Avenue North Leesburg, Georgia
31763. All bidders must attend the pre-bid meeting to submit a bid.
If you choose to submit a written bid on this project, your sealed bid must be marked "2026
LMIG/TSPLOST Resurfacing Project" and delivered to the Lee County Board of Commissioners
Office at the T. Page Tharp Building located at 102 Starksville Avenue North Leesburg, Georgia 31763,
no later than 2:00 pm on Tuesday, May 5, 2026. All bids will be opened and read aloud during a public
bid opening at 2:00 pm on Tuesday, May 5, 2026, in the Opal Cannon Auditorium of the T. Page
Tharp Building located at 102 Starksville Avenue North Leesburg, Georgia 31763. The public is invited
to attend this bid opening. No bids shall be withdrawn for a period of 60 days after the bid opening.
Bidders are required to examine all maps, specifications and data mentioned in the specifications,
contracts, or proposals on file with Lee County at 102 Starksville Avenue North Leesburg, Georgia, or at
such other location or locations established by Lee County from time to time with respect to such
proposed project. No plea of ignorance of conditions that exist or that may exist after the date of these
instructions, or of any conditions or difficulties that may be encountered in the execution of the work
under any contract issued hereunder, resulting from the bidder's failure to make the necessary
examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of
the successful bidder to fulfill in every detail all requirements of any contract issued hereunder. Nor will
such reasons be accepted as a basis for any claims whatsoever for extra compensation, change orders, or
an extension of time to complete the required work under the contract issued hereunder.
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Any bid submitted unsealed, unsigned, fax transmissions, email transmissions, or received subsequent to
the aforementioned date and time, will be disqualified. Contractors are responsible for informing any
commercial delivery service, if used, of all delivery requirements and for ensuring that the required address
information appears on the outer wrapper or envelope used by such service. The submittal must be signed
by a company officer who is legally authorized to enter into a contractual relationship in the name of the
contractor. Failure to comply with the written requirements for this project may result in disqualification
of the submittal by the Lee County Board of Commissioners.
The Board of Commissioners reserves the right to accept or reject any or all bids received and/or disregard
informalities or irregularities in the Bids received. There will be no addendums to the contract once
the contract has been accepted and signed, unless initiated by the County. If additional information
is needed, please contact Brent Davis, Project Manager, Reliable Engineering at (229) 224-3299 or
brent@reliableeng.net. The Lee County Board of Commissioners is an Equal Opportunity Employer.
In the event that any corrections or amendments to this Invitation to Bid are deemed necessary or
appropriate, such corrections or amendments shall be issued by the Lee County Board of Commissioners
in written addenda issued prior to the due date for bids. Potential Bidders should not rely on any
representations, statements or explanations other than those made in this document or in any addenda to
this document. Where there appears to be a conflict between this Invitation to Bid and any addenda
issued, the last addenda issued will prevail. Addenda will be published on the Lee County Board of
Commissioners' website at www.leecountyga.gov. Potential Bidders are encouraged to check such website
regularly for immediate access to issued addenda.
All expenses involved with the preparation and submission of the Invitation to Bid to the Lee County
Board of Commissioners, or any work performed in connection therewith is the responsibility of the
Bidder(s). Submission of any proposal indicates acceptance of the conditions contained in this document
unless clearly and specifically noted otherwise in the proposal.
The Lee County Board of Commissioners operates with a five (5) member County Commission. It is
anticipated that Bidder(s) may need to make one or more appearances at County Commission meetings
to answer questions or present results. The documentation provided herein is intended to provide a
common methodology of development and basic technical skills for proposal purposes.
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Your written and sealed bid must include at a minimum:
Completed attached bid form and bid schedule with a total cost of services
A bid bond, or an irrevocable letter of credit, or a cashier's check in the amount of 10% of the bid
amount payable to the Lee County Board of Commissioners from a company authorized to do
business in the State of Georgia
An authorized signature on written oath stating that the contractor has not restricted competitive
bidding
In addition, the successful contractor shall submit the following items within ten calendar days of written
notification from the county of the bid award:
Proof of workers' compensation insurance if required by Georgia law
Proof of general liability insurance in the amount of at least $1,000,000.00 naming the Lee County
Board of Commissioners as an additional insured
Proof of automobile liability insurance in the amount of at least $1,000,000.00 naming the Lee
County Board of Commissioners as an additional insured
A performance bond in the amount of the bid. The performance bond shall be payable to the
Lee County Board of Commissioners from a company authorized to do business in the State of
Georgia.
A payment bond in the amount of the bid. The payment bond shall be payable to the Lee County
Board of Commissioners from a company authorized to do business in the State of Georgia.
Written certification that the contractor operates a drug free workplace in accordance with
O.C.G.A 50-24-1 through 50-24-6
Completed SAVE Affidavit
Completed Contractor's Affidavit
Completed Subcontractor's Affidavit, if applicable
Signed contract (prepared by the County)
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Project Information
The Contractor Shall:
1) Verify the quantities of materials needed.
2) The cost on the bid form is to include, but not be limited to the below work. See maps for details.
Winifred Road from the Dougherty County Line to Cookville Road
Length: 2.62 Miles
Average Width: 20 ft.
78 Driveways, (65 Concrete)
Tie-in Laural Oak Way to Back of Radius
Tie-in Blue Oak Way to Back of Radius
Tie-in Live Oak Drive to Back of Radius
Tie-in Donley Drive to Back of Radius
Tie-in Brackley Drive to Back of Radius
Tie-in Dadford Drive to Back of Radius
Tie-in Ambleside Drive to Back of Radius
Oakland Parkway from U.S. 82 to the Roundabout
Length: 0.87 Miles
Average Width: Width Varies
13 Driveways
Tie-in Carlton Dr to Back of Radius
Tie-in McIntosh Farm Rd to Back of Radius
Tie-in Oakside Cir to Back of Radius
Pinewood Road from Deer Run Lane to U.S. 19
Length: 2.96 Miles
Average Width: 20 ft.
27 Driveways
Tie-in Sherrif Office Drive to Back of Radius
Tie-in Drive to Water Tower to Back of Radius
Tie-in Jordan Road to Back of Radius
Mossy Dell Road from New York Road to S.R. 32
Length: 2.89 Miles
Average Width: 20 ft.
14 Driveways
1,300' of 8" Full Depth Reclamation
Graves Spring Road from S.R. 32 to Forrester Parkway
Length: 5.19 Miles
Average Width: 24 ft.
97 Driveways
Tie-in McDonald Ct to Back of Radius Including Turn Lane
Tie-in Garrett Dr. to Back of Radius
Tie-in Trailer Park Entrance to Back of Radius
Canterbury Subdivision - The Full Lengths of Greyfriars, Churchill, Thimblemill,
Daughtry, Ferrell, Battersea, and Ashwood.
Length: 1.81 Miles
Average Width: 20-24 ft.
83 Driveways
3 Cul-de-sacs
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3) Begin work on this project within 90 calendar days of written notification from the County to
proceed.
4) Perform all work on this project in accordance with the Georgia Department of Transportation
Standard Specifications, 2013 Edition, as amended by supplemental specifications and contract
provisions.
5) Maintain all aspects of the project including interim grading, drainage, and traffic control devices
until the Board of Commissioners accepts the project.
6) Be responsible for all erosion control items covered and not covered in this contract and in
accordance with O.C.G.A. Title 12, Chapter 7 entitled, "The Erosion and Sedimentation Control
Act of 1975, as amended in 1989".
7) Repair any damage done to any existing roadway caused by negligence or faulty workmanship
using like materials and construction.
8) Tie-in any existing roadway entrances to the newly paved road using the same roadway surface
material shown in the contract. The contractor shall also prepare said roadway entrances using
GDOT specifications prior to resurfacing. The contractor shall only work on the county's right-
of-way.
9) Use only attached bid form and items list.
10) Complete all work on this project by 5:00pm 90 days from the time the notice to proceed is
received, or liquidated damages of $100.00 per day will be assessed against the contractor. An
extension of time may be granted by Lee County, in its sole and absolute discretion, beyond
the deadline for project completion, in the event that, during the course of the performance
of the contract, the work required by the contract cannot be performed as a direct result
of inclement weather. No liquidated damages will be charged or payable with respect to
any day that Lee County determines that the contract work cannot be performed due to
inclement weather, and the date for completion shall be extended day for day for each day
that it is determined that the contractor is unable to perform due to inclement weather.
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The County Shall:
1) Make the necessary arrangements with the utility companies and request them to relocate all
utilities out of the limits of construction if applicable.
2) Pay the contractor in monthly payments in accordance with voucher reports. A ten percent
retainage of the bid amount will be withheld from the contractor until the Board of
Commissioners accepts the project. This contract shall not exceed the contractor's bid amount
without prior written approval from the Board of Commissioners. All extra work approved by
the Board of Commissioners shall be paid on the basis of unit price as stated in the contractor's
bid.
SPECIAL PROVISION
1) Contractors must be Georgia Department of Transportation certified.
2) STANDARD SPECIFICATIONS. Construction shall conform to Georgia Department of
Transportation Standard Specifications, latest edition.
3) TRAFFIC. The contractor shall maintain safe traffic conditions at all times.
4) All tie-ins to existing pavement shall be smooth and uniform.
5) All bids must have an affidavit from the contractor and any subcontractors that it has registered with
a federal work authorization program, for example E-Verify, operated by U.S. Department of
Homeland Security to verify immigration status of employee (O.C.G.A. 13-10-91).
6) STRIPING. Striping on indicated road may include, but not be limited to centerline, edge, stop bars,
hatching, and R.P.M.'s. All existing striping should be noted and replicated after resurfacing.
Temporary striping shall include center and edge lines on all roads that currently have striping. Final
centerline and edge lines shall be high build paint per GDOT Section 652. Stop bars shall be
Thermoplastic per Section 653, and R.P.M.'s per Section 654. All striping shall conform to the MUTCD
(latest edition).
7) GRASS IN ASPHALT. The Contractor is responsible for clipping the edge of pavement and removing
grass from roadways prior to resurfacing. Grass should be killed by way of herbicide or other
acceptable means if growing in the roadway. Any grass that grows back through the resurfaced road
will be the Contractor's responsibility to eradicate. Any damage caused by the grass will be repaired at
the Contractors expense.
8) INSURANCE REQUIREMENTS
A) The Contractor shall carry Public Liability, Property Damage, and Vehicle Liability Insurance
covering operation on and off site, with the Lee County Board of Commissioners named as an
additional insured, in the limits of:
1. Public Liability $1,000,000.00
2. Property Damage $1,000,000.00
3. Automobile Liability B.I. $1,000,000.00
P.D. $1,000,000.00
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B) The Contractor shall carry Workers' Compensation Insurance for all employees engaged in the
work, and shall require all Sub-Contractors to do so.
C) The Contractor shall be solely responsible for all liabilities, suits, actions, and claims of every
character whatsoever incurred or brought for or on account of any injuries (including death)
damages, or loss incurred, received, or sustained or claimed to have been incurred, received or
sustained by any person or persons or to any property, real or personal, whether on or adjacent
to the job site or not, rising out of or in any way connected with the matters and things set forth
in these specifications, or other of the contract documents, whether due to the negligence of
Contractor, Lee County, or otherwise, and the Contractor covenants and agrees to indemnify
and save harmless Lee County, and its elected officials, employees, and from any and all
from all liabilities charges, expenses and cost on account of or by reason of any such injuries,
damages, liabilities, claims, suits, or losses, referenced above, however occurring, including any
costs incurred in defending against the same. To further assure the performance of this covenant
the Contractor shall procure and constantly maintain in force at its expense, the liability
insurance set forth in Section 1B - 16, "Requirement of Contract Surety."
9) The Contractor will be responsible for repairing the shoulders on the roads after resurfacing.
Shoulder material should be free of clumps. Contractor shall be responsible for shoulder grading
until grassing is established or accepted by County. Shoulders will be re-graded as necessary until
acceptance.
10) A minimum of a 3-day notice shall be given to the owner, in writing, prior to any full road closures.
11) Work and payment for items specifically not listed on the bid schedule will be considered incidental
to the pay items in which the work is required to be performed.
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Invitation to Bid
Road Resurfacing Services
RFP# 050526
Bid Form
Name of Bidder/ Vendor:
Contact Person:
Mailing Address:
Telephone:
Email:
It is agreed by the undersigned bidder that the signature and submission of this bid represents the bidder's
acceptance of all terms, conditions, and requirements of the bid specifications and, if awarded, the bid
will represent the agreement between the parties. No addendums will be allowed unless initiated by the
County.
Incidentals
1 Bonding & Insurance 1 LS
WINNIFRED ROAD (2.62 MILES)
ITEM UNIT
NO. DESCRIPTION QTY UNIT PRICE EXTENSION
2 Mobilization & Demobilization 1 LS
3 Road Patch 190 TONS
4 Relocate Brick Mail Box 5 EA
5 Relocate Standard Mail Box 41 EA
6 Remove 1' of Concrete Driveway 24 EA
7 Widening 1400 TONS
8 Mill Joint 2 EA
9 Leveling with OGI @ 100 lbs/sy 1800 TONS
10 9.5mm Asphalt Pavement Overlay @ 165 lbs/sy 2950 TONS
11 Solid White Striping, Fog Lines 5.24 LM
12 Yellow Striping, Centerline Replaced In-Kind 2.62 LM
13 Raised Pavement Markers (RPM's) 2.62 LM
14 Stop Bar (Thermo) 8 EA
15 Shoulder Grading 2.62 LM
Sub Total
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OAKLAND PARKWAY (0.84 MILES)
ITEM UNIT
NO. DESCRIPTION QTY UNIT PRICE EXTENSION
16 Mobilization & Demobilization 1 LS
17 Traffic Control 1 LS
18 Road Patch 275 TONS
19 Mill Joint 1 EA
20 Mill 2" 6,620 SY
21 Leveling with OGI @ 100 lbs/sy 700 TONS
22 9.5mm Asphalt Pavement Overlay @ 165/220 lbs/sy 1,875 TONS
23 Solid High Build White Striping, Fog Lines 1.68 LM
24 High Build Yellow Centerline Striping, In-Kind 0.84 LM
25 Raised Pavement Markers (RPM's) 0.84 LM
26 Thermo Stop Bars 3 EA
27 Shoulder Grading 0.74 LM
Sub Total
PINEWOOD ROAD (2.96 MILES)
ITEM UNIT
NO. DESCRIPTION QTY UNIT PRICE EXTENSION
28 Mobilization & Demobilization 1 LS
29 Traffic Control 1 LS
30 Road Patch 155 TONS
31 Mill Joint 2 EA
32 Leveling with OGI @ 100 lbs/sy 1,770 TONS
33 12.5mm Asphalt Pavement Overlay @ 165 lbs/sy 2,900 TONS
34 Temporary White Striping, Fog Lines 5.92 LM
35 Temporary Yellow Centerline Striping, In-Kind 2.96 LM
36 Thermo Stop Bars 2 EA
37 Turn Arrow 1 EA
38 Shoulder Grading 2.96 LM
Sub Total
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MOSSY DELL ROAD (2.89 MILES)
ITEM UNIT
NO. DESCRIPTION QTY UNIT PRICE EXTENSION
39 Mobilization & Demobilization 1 LS
40 Traffic Control 1 LS
41 Road Patch 85 TONS
42 Widening 1390 TONS
43 Cement Stabilized Reclaimed Base @ 8" Thick 3480 SY
44 Portland Cement @ 50 lbs/sy 87 TONS
45 Bituminous Primer @ 0.15 Gal/SY 522 GAL
46 Mill Joint 2 EA
47 Leveling with OGI @ 100 lbs/sy 1,975 TONS
48 12.5mm Asphalt Pavement Overlay @ 165 lbs/sy 3,125 TONS
49 Solid High Build White Striping, Fog Lines 5.78 LM
50 High Build Yellow Centerline Striping, In-Kind 2.89 LM
51 Raised Pavement Markers (RPM's) 2.89 LM
52 Rumble Strips (Set of 3) 2 EA
53 Shoulder Grading 2.89 LM
Sub Total
GRAVES SPRING ROAD (2.26 MILES)
ITEM UNIT
NO. DESCRIPTION QTY UNIT PRICE EXTENSION
54 Mobilization & Demobilization 1 LS
55 Traffic Control 1 LS
56 Road Patch 260 TONS
57 Mill Joint 2 EA
58 Leveling with OGI @ 100 lbs/sy 3,900 TONS
59 12.5mm Asphalt Pavement Overlay @ 165 lbs/sy 6,075 TONS
60 Temporary White Striping, Fog Lines 10.38 LM
61 Temporary Centerline Striping, In-Kind 5.19 LM
62 Thermo Stop Bars 4 EA
63 Shoulder Grading 5.19 LM
Sub Total
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