RFP for Inspection Services Construction of AM-21R AND AM-63 Monitoring Well Clusters
| Location: | California |
|---|---|
| Posted: | Feb 19, 2026 |
| Due: | Mar 23, 2026 |
| Agency: | Orange County Water District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP-25-016 |
| Publication URL: | To access bid details, please log in. |
RFP for Inspection Services Construction of AM-21R and AM-63 Monitoring Well Clusters
The Orange County Water District (“OCWD” or District) is seeking proposals from qualified and experienced firms to provide inspection services during the construction of the AM-21R and AM-63 monitoring well clusters. OCWD intends to evaluate the proposals received and enter into an Eight-Month Professional Services Agreement (“Agreement”) with the qualified firm. The work is expected to commence on May 1, 2026. This Agreement will be for a minimum term of eight (8) months for the period from May 1, 2026 to December 31, 2026.
RFP Documents:
Solicitation Schedule:
| RFP Issued | Thursday, February 19, 2026 |
| Pre-Proposal Meeting | Tuesday, March 3, 2026 at 10:00AM PT |
| Questions Due Date | Tuesday, March 10, 2026 at 12:00PM PT |
| Proposals Due | Monday, March 23, 2026 at 2:00PM PT |
| Agreement Award Date | April 2026 |
For questions, please contact at procurement@ocwd.com .
Attachment Preview
ORANGE COUNTY WATER DISTRICT
REQUEST FOR PROPOSALS
RFP-25-016
FOR
INSPECTION SERVICES CONSTRUCTION OF AM-21R & AM-
63 MONITORING WELL CLUSTERS
ISSUED: February 19, 2026
PROPOSALS DUE:
March 23, 2026 at 2:00PM PT
1. INTRODUCTION _____________________________________________________________________ 1
2. SOLICITATION SCHEDULE _________________________________________________________ 1
2.1. Non-Mandatory Pre-Proposal Meeting ____________________________________________ 2
2.2. Questions Concerning Request For Proposals ___________________________________ 2
2.3. Deadline For Proposals ___________________________________________________________ 2
2.4. Pre-Submittal Activities___________________________________________________________ 3
3. PROJECT BACKGROUND AND DESCRIPTION ______________________________________ 3
4. SCOPE OF SERVICES_______________________________________________________________ 3
5. GENERAL INFORMATION ___________________________________________________________ 3
5.1. Minimum Qualifications __________________________________________________________ 4
6. ELEMENTS OF PROPOSAL _________________________________________________________ 4
6.1 Part 1 - Statement of Qualifications _______________________________________________ 4
6.1.1 Title Page ______________________________________________________________________ 4
6.1.2 Cover letter_____________________________________________________________________ 5
6.1.3 Table of Contents ______________________________________________________________ 5
6.1.4 Experience and record of past performance. ___________________________________ 5
6.1.5 Project Team and Qualifications _______________________________________________ 5
6.1.6 Project Overview and Approach ________________________________________________ 6
6.1.7 Additional Services ____________________________________________________________ 7
6.1.8 Man-Hour Estimate _____________________________________________________________ 7
6.1.9 OCWD Standard Agreement ____________________________________________________ 7
6.1.10 Statement of Insurance Compliance____________________________________________ 7
6.1.11 Billing __________________________________________________________________________ 7
6.1.12 Conflict of Interest _____________________________________________________________ 8
6.1.13 Equal Employment Opportunity And Affirmative Action Requirements_________ 8
6.2 Part 2 - Price Proposal (Separate Sealed Envelope)_______________________________ 8
7. PROPOSAL SUBMISSION REQUIREMENTS_________________________________________ 9
7.1. Proposal Format __________________________________________________________________ 9
7.2. Proposal Preparation Costs ______________________________________________________ 9
8. SELECTION PROCESS ______________________________________________________________ 9
8.1. Project Approach and Schedule _________________________________________________ 10
8.2. Experience and Qualifications of the Project Manager ___________________________ 11
8.3. Experience of Firm and Other Project Team Members ___________________________ 12
Section
TABLE OF CONTENTS
Page
8.4. Time Commitment of Key Staff __________________________________________________ 12
8.5. Record of Success on Recent Similar Project ___________________________________ 12
8.6. Man-Hour Estimate ______________________________________________________________ 13
9. SPECIAL CONDITIONS _____________________________________________________________ 13
9.1. RESERVATIONS _________________________________________________________________ 13
9.2. PUBLIC RECORDS ______________________________________________________________ 14
9.3. RIGHT TO CANCEL ______________________________________________________________ 14
9.4. ADDITIONAL INFORMATION_____________________________________________________ 14
9.5. PUBLIC INFORMATION __________________________________________________________ 14
List of Exhibits:
Exhibit A: Scope of Services
Exhibit A-1: Location Maps
Exhibit A-2: Typical Well Construction Details
Exhibit B: Evaluation Criteria
Exhibit C: Services Agreement
List of Attachments:
Attachment No.1: RFP Submittal Checklist
TOC - iii
OCWD RFP-25-016 - INSPECTION SERVICES CONSTRUCTION OF AM-21R & AM-63
MONITORING WELL CLUSTERS
The Orange County Water District (“OCWD” or District) is seeking proposals from
qualified and experienced firms to provide inspection services during the construction of
the AM-21R and AM-63 monitoring well clusters. OCWD intends to evaluate the
proposals received and enter into an Eight-Month Professional Services Agreement
(“Agreement”) with the qualified firm. The work is expected to commence on May 1, 2026.
This Agreement will be for a minimum term of eight (8) months for the period from May 1,
2026 to December 31, 2026. The Agreement will be monitored closely for acceptable
services rendered throughout the Agreement term. OCWD will have the option to
terminate the contract in whole or in part during the Agreement term, for any reason or
no reason, without penalty, upon notice. The proposer will not be entitled to lost profits
or any other compensation not earned prior to the time of termination.
This Request for Proposal (“RFP”) describes the required scope of services, the
information that must be included in the proposal, and the proposal selection process.
Proposers are encouraged to carefully review this RFP in its entirety prior to submitting
their proposals. Failure to submit information in accordance with these requirements and
procedures may be cause for disqualification.
1. INTRODUCTION
The OCWD is an internationally recognized leader in the water industry that was formed
in 1933 by the California State Legislature which entrusted OCWD to guard and protect
the region’s groundwater basin and limited water supply. OCWD’s mission is to provide
a reliable supply of high-quality water that is sourced in an environmentally responsible
manner to the more than 2.5 million residents and businesses within the 270 square mile
service area of Orange County, California that OCWD serves. OCWD manages three of
Southern California’s greatest water supplies, this includes protecting rights to the Santa
Ana River, managing and replenishing the Orange County Groundwater Basin, and
operating and maintaining the Groundwater Replenishment System (GWRS), the world’s
largest advanced water purification system for potable water reuse. More information
regarding the OCWD can be found at www.ocwd.com.
2. SOLICITATION SCHEDULE
The solicitation schedule is summarized in the table below. OCWD reserves the right to
modify the schedule below at its discretion. Proper notification changes will be made to
interested proposers.
RFP Issued
Optional Pre-Proposal Meeting
Questions Due Date
Proposals Due
Agreement Award Date
February 19, 2026
March 3, 2026 at 10:00AM PT
March 10, 2026 at 12:00PM PT
March 23, 2026 at 2:00PM PT
April 2026
Orange County Water District
INSPECTION SERVICES CONSTRUCTION OF AM-21R & AM-63 MONITORING WELL CLUSTERS
RFP-25-016
February 19, 2026
Page 1 of 11
OCWD RFP-25-016 - INSPECTION SERVICES CONSTRUCTION OF AM-21R & AM-63
MONITORING WELL CLUSTERS
2.1. Non-Mandatory Pre-Proposal Meeting
The non-mandatory pre-proposal meeting will be held on March 3, 2026 at 10:00AM PT,
we will be offering both in-person and virtual attendance options. The in-person option
will be held at the District office, 18700 Ward Street, Fountain Valley, CA. Upon arrival,
please stop at the guard shack and meet at the Administration Office front desk. The
virtual option will be held via Microsoft Teams at, RFP-26-001 Microsoft Teams meeting.
Meeting ID: 220 507 537 928 60 and Passcode: HA2ky2dD.
Meeting participants will be required to sign in. A copy of the sign-in sheet will be posted
on the OCWD website at, https://www.ocwd.com/working-with-us/rfp-contracts/, after the
pre-proposal meeting.
2.2. Questions Concerning Request For Proposals
All questions regarding the RFP must be submitted in writing before the deadline due
date of March 10, 2026 at 12:00PM PT. All questions must be titled “Question – RFP-
25-016 AM-21R and AM-63 Inspection Services”. Responses to questions received
from prospective proposers will be formally documented in a Question and Answer
(Q&A) table that will be posted on the OCWD website: https://www.ocwd.com/working-
with-us/rfp-contracts/. The Q&A table will be updated regularly as questions are
received from prospective proposers. Questions received after the questions due date
will not be considered.
Attention: Ashlie Palamara, Contracts Administrator
Email: procurement@ocwd.com
2.3. Deadline For Proposals
Three (3) hard copies and one (1) electronic flash drive copy of the proposal must be
received in a sealed envelope by OCWD no later than March 23, 2026 at 2:00PM PT or
such later time that OCWD may announce by an addendum at any time prior to the
proposal deadline. The envelope shall be plainly marked on the exterior “Proposal for
RFP-25-016 INSPECTION SERVICES CONSTRUCTION OF AM-21R & AM-63
MONITORING WELL CLUSTERS” and with the name, company name, and address of
the proposer.
Proposals must be mailed or delivered in person or via courier services at the District
office listed below. To deliver submittal packages in person or via courier, please notify
the guard at the main gate for proposal drop off. Sealed envelopes will be timestamped
upon receipt at the receptionist desk.
Orange County Water District
Administration Office Building
Attention: Ashlie Palamara, Contracts Administrator
Address: 18700 Ward Street
Fountain Valley, CA 92708
Orange County Water District
INSPECTION SERVICES CONSTRUCTION OF AM-21R & AM-63 MONITORING WELL CLUSTERS
RFP-25-016
February 19, 2026
Page 2 of 11
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