2026 Pedestrian Structure Inspections Request for Qualifications

Location:	North Carolina
Posted:	Mar 13, 2026
Due:	Apr 16, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Solicitation No:	354-PR26-15
Publication URL:	To access bid details, please log in.

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REQUEST FOR QUALIFICATIONS

RFQ #354-PR26-15

Project Title: 2026 Pedestrian Structure Inspections

Issue Date: March 13, 2026

Due Date: April 16, 2026, at 5:00 PM ET

Issuing Department: Parks, Recreation and Cultural Resources

Direct all inquiries concerning this RFQ to:

Paul Kuhn, PLA

Capital Planning Manager

Email: paul.kuhn@carync.gov

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Table of Contents

1 INTRODUCTION............................................................................................................................. 1

1.1 Purpose ...................................................................................................................................................... 1

1.2 Background...............................................................................................................................................1

1.3 RFQ Timeline...........................................................................................................................................2

1.4 Pre-Submittal Conference.................................................................................................................2

1.5 Questions...................................................................................................................................................2

1.6 Submittal Requirements and Contact Information ................................................................3

1.7 Rights to Submitted Material............................................................................................................3

1.8 Communications ....................................................................................................................................4

1.9 Lobbying.....................................................................................................................................................4

1.10 Gifts and Favors ..................................................................................................................................... 4

1.11Proposer Expenses ..............................................................................................................................4

1.12 Proposer Acceptance .......................................................................................................................... 4

2 QUALIFICATIONS PACKAGE .................................................................................................. 5

2.1 Request for Qualifications Required Document Format ....................................................5

2.2 Hourly Rates ............................................................................................................................................ 5

2.3 Qualifications Package Documents..............................................................................................6

3 PROPOSAL EVALUATION ........................................................................................................ 7

3.1 Evaluation Criteria.................................................................................................................................7

3.2 Final Selection.........................................................................................................................................7

3.3 Notice to Proposers..............................................................................................................................7

4 SCOPE OF SERVICES ................................................................................................................ 8

Task 1: Update Pedestrian Structure Inventory ...............................................................................9

Task 2: Pedestrian Structure Inspections ...........................................................................................9

Task 3: Other Inspections ........................................................................................................................ 10

5 EXECUTION OF PROPOSAL..................................................................................................11

APPENDIX I ............................................................................................................................................. 12

APPENDIX II............................................................................................................................................ 13

ATTACHMENT A: Current Pedestrian Structure Inventory List....................................... 14

ATTACHMENT B: Pedestrian Structure Inventory Check List ......................................... 20

ATTACHMENT C: SAMPLE On-Call Master Agreement Template..................................21

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1 INTRODUCTION

1.1 Purpose

The Town of Cary is seeking one qualified firm with which to contract for the following

services:

Cary is soliciting proposals from qualified engineering firms for our pedestrian

structure asset management program. The tasks for this include updating the

inventory of structures and prioritizing inspection schedule, performing pedestrian

structure inspections based on the priority list and budget constraints, prioritizing

bridge needs, designing bridge repairs, assisting with bid administration, and

performing construction inspections as needed. At the end of 2025 we had 201

Pedestrian Structures within the Pedestrian Structure Inspections program. We

have averaged 2-4 new structures a year. The last few years we have spent

between $100,000 and $200,000 on annual repairs to our structures.

Based on a recent review, the structures range from 10’ long to over 1000’ long.

They are constructed from a variety of materials as listed below, and also vary in

age:

 Bridges of steel and laminated wood beams (approximately half of

the structures)

 Boardwalks with wood, composite and concrete decking

 Combination bridge/boardwalk structures

 Overlooks

 Stairs

 Town Hall Pedestrian Bridge & Fire Station 9 Boardwalk

 Concrete Tunnels

The inventory includes one structure that is on a bi-annual inspection cycle, and

the remaining structures were on a 3-year inspection cycle.

In addition, the Town of Cary may request assistance with in-service inspections, load

ratings, prioritization of repairs, repair designs, bid administration, and construction

inspection work for other assets including vehicular bridges if needed using this on-call

service.

While we understand hands-on field work will be required, we are interested in how

technology can help with this process. Cary has also started using Asset Optics and wants

to be able to integrate this information into this system.

A detailed scope of services is provided in Section 4 of this solicitation.

Information related to this solicitation, including any addenda, will be posted to the North

Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/solicitations/.

1.2 Background

In 2008, Cary embarked on a project to establish an inventory and GIS database of

pedestrian structures within the Town to be inspected on a regular basis in order to more

efficiently program maintenance activities for the structures. By 2011, the Town had

established a complete inventory and developed a rotating schedule to inspect every

structure at least once every 3 years. The first inspection cycle was completed from 2012

to 2014, with subsequent cycles in 2015-2017, 2018-2020 and most recent 2023-2025.

Due to funding, there have been a year or two when we have had to delay the annual

inspection but have continued to make this a priority due to the heavy use of the facilities.

1.3 RFQ Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The Town of Cary reserves the right to modify and/or adjust this schedule to meet the

needs of the project. All times shown are Eastern Time (ET):

RFQ Process

RFQ Advertisement Date

Deadline for written questions

Town Response to Questions (anticipated)

Submittal Due Date and Time

Evaluation Meeting (anticipated)

Interviews (if required)

Selection Announcement (tentative)

Date and time

March 13, 2026

March 30, 2026

April 3, 2026

April 16, 2026, at 5 PM

End of April

Mid-May

End of May

1.4 Pre-Submittal Conference

No preproposal conference is planned for this solicitation. Refer to Section 1.5 for all

questions and clarifications related to this RFQ.

1.5 Questions

Requests for clarification and questions to this RFQ must be received by the Town not

later than the date shown above in Section 1.3, entitled “RFQ Timeline”, for the submittal

of written inquires. The Town will not entertain any further questions after the due date.

All questions related to this solicitation must be submitted in writing (via email) to Paul

Kuhn at Paul.Kuhn@carync.gov. Indicate “RFQ #354-PR26-15 – Questions” in the

subject of the email. Questions submitted via telephone will not be answered.

The Town shall issue addenda reflecting questions and answers to this RFQ, if any, which

shall be posted to the NC eVP website. No information, instruction or advice provided

orally or informally by any Town personnel, whether made in response to a question or

otherwise in connection with this RFQ, shall be considered authoritative or binding.

Respondents shall be entitled to rely only on written material contained in an Addendum

to this RFQ.

It is important that all Respondents submitting to this RFQ periodically check the

NC eVP website for any Addenda. It is the Respondent’s responsibility to ensure

that all addenda have been reviewed and, if required, signed and returned.

1.6 Submittal Requirements and Contact Information

Electronic responses ONLY will be accepted through the NC eVP website. Interested

parties must be logged in to submit proposals electronically. Registration information is

available at NC Electronic Vendor Portal (eVP). Proposals must be clearly marked with

name of the submitting company, the RFQ number and RFQ title (Your Company Name

354-PR26-15 2026 Pedestrian Structure Inspections).

Proposers must submit one (1) electronic version, submitted as a viewable and printable

Adobe Portable Document File (PDF), on or before the submittal due date and time

provided in Section 1.3. Submissions that do not comply with the stated submission

method will be deemed non-responsive.

Cary reserves the right to reject any or all proposals for any reason and to waive any

informality it deems in its best interest. Any requirements in the RFQ that cannot be met

must be indicated in the proposal. Proposers must respond to the entire Request for

Qualifications (RFQ). An incomplete proposal may be eliminated from consideration

at the discretion of Cary.

It is the responsibility of the Firm to ensure that their response arrives at the designated

location specified in this Section by the due date and time specified in Section 1.3 RFQ

Timeline.

1.7 Rights to Submitted Material

All proposals and supporting materials, as well as correspondence relating to this RFQ,

shall become the property of the Town. The content of all submittals will be held

confidential until the selection of the firm is made. Proposals will be reviewed by the

Evaluation Team, as well as other Town staff and members of the general public who

submit public record requests. Any proprietary data must be clearly marked. In submitting

a Proposal, each Prospective Proposer agrees that the Town may reveal any trade secret

materials contained in such response to all Town staff and Town officials involved in the

selection process and to any outside consultant or other third party who serves on the

Evaluation Team or who is hired by the Town to assist in the selection process. Proposals

marked entirely as “confidential”, “proprietary”, or “trade secret” will be considered non-

responsive and will be removed from the evaluation process.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	354-PR26-15
Project Title:	2026 Pedestrian Structure Inspections Request for Qualifications
Description:	Cary is soliciting proposals from qualified engineering firms for our pedestrian structure asset management program. The tasks for this include updating the inventory of structures and prioritizing inspection schedule, performing pedestrian structure inspections based on the priority list and budget constraints, prioritizing bridge needs, designing bridge repairs, assisting with bid administration, and performing construction inspections as needed.
Opening Date:	4/16/2026 5:00 PM
Posted Date:	3/14/2026
Status:	Open
Department:	TOWN OF CARY


Solicitation Number * 354-PR26-15	Department TOWN OF CARY	Status Reason Open
Opening Date 2026-04-16T17:00:00.0000000	Posted Date * 2026-03-13T17:19:01.0000000Z	Primary Commodity Code Professional engineering services
Mandatory Conference/Site Visit — —	Special Instructions Questions due March 30, 2026	Solicitation Type * Select RFP IFB RFI
Owner Teri Peralta
Description Cary is soliciting proposals from qualified engineering firms for our pedestrian structure asset management program. The tasks for this include updating the inventory of structures and prioritizing inspection schedule, performing pedestrian structure inspections based on the priority list and budget constraints, prioritizing bridge needs, designing bridge repairs, assisting with bid administration, and performing construction inspections as needed.

2026 Pedestrian Structure Inspections Request for Qualifications

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