RFP 002-26-Animal Waste and By-Product Roadway Spill Cleanup Services
| Location: | North Carolina |
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| Posted: | Mar 13, 2026 |
| Due: | Apr 14, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 571-RFP 002-26 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 571-RFP 002-26 |
| Project Title: | RFP 002-26-Animal Waste and By-Product Roadway Spill Cleanup Services |
| Description: | Sampson County is seeking proposals from qualified contractors to provide on-call roadway spill cleanup services related to animal waste, animal by-products, and related agricultural materials. The selected contractor will be responsible for the cleanup and removal of spilled materials from roadways and nearby areas following transportation or agricultural-related incidents. Services will be provided on an as-needed, 24/7 basis, and the contractor must be able to respond quickly and coordinate with County personnel, law enforcement, emergency management and the North Carolina Department of Transportation (NCDOT). |
| Opening Date: | 4/14/2026 2:00 PM |
| Posted Date: | 3/13/2026 |
| Status: | Open |
| Department: | COUNTY OF SAMPSON |
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Solicitation Number
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571-RFP 002-26
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Department
COUNTY OF SAMPSON
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Status Reason
Open
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Opening Date
2026-04-14T14:00:00.0000000
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Posted Date
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2026-03-13T13:43:50.0000000Z
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Primary Commodity Code
Refuse collection and disposal
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Mandatory Conference/Site Visit
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Special Instructions
Proposals must be submitted in accordance with the instructions contained in the RFP document. Submittals may be emailed, mailed, or delivered to the Sampson County Finance Department. Proposals are due April 14, 2026 at 2:00 PM. Questions must be submitted by email to winston.jackson@sampsoncountync.gov no later than April 2, 2026 at 12:00 PM.
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Solicitation Type
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Select RFP IFB RFI
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Owner
Winston Jackson
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Description
Sampson County is seeking proposals from qualified contractors to provide on-call roadway spill cleanup services related to animal waste, animal by-products, and related agricultural materials. The selected contractor will be responsible for the cleanup and removal of spilled materials from roadways and nearby areas following transportation or agricultural-related incidents. Services will be provided on an as-needed, 24/7 basis, and the contractor must be able to respond quickly and coordinate with County personnel, law enforcement, emergency management and the North Carolina Department of Transportation (NCDOT).
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Attachment Preview
Request for Proposals
RFP# 002-26
Animal Waste and By-Product Roadway Spill Cleanup Services
Issued By:
Sampson County Finance Department
406 County Complex Rd. Suite 120, Bldg. C
Clinton, NC 28328
Phone: (910) 592-7181 Ext. 2241
Date of Issue: March 12, 2026
Proposals Due: April 14, 2026, at 2:00 pm
KEY INFORMATION SUMMARY SHEET
Request for Proposals No. 002-26
Animal Waste and By-Product Roadway Spill Cleanup Services
RFP Issue Date:
March 12, 2026
Submittals:
Delivery and Mailing address
Email address:
Deadline for Written Questions:
Questions to be emailed to:
RFP Due Date:
Emailed, mailed, or delivered
Sampson County Finance Department
Attn: Lavelle Jackson, Purchasing & Contracting Officer
406 County Complex Rd. Suite 120, Bldg. C
Clinton, NC 28328
winston.jackson@sampsoncountync.gov
April 2, 2026 at 12:00 pm
winston.jackson@sampsoncountync.gov
April 14, 2026 at 2:00 pm
If you have received this Request for Proposals from a source other than the Sampson County
Finance Department, it is the responsibility of the Proposer to ensure that all addenda have
been received. Proposers can notify Lavelle Jackson at winston.jackson@sampsoncountync.gov
to ensure that your firm is added to the distribution list.
However, it is still the responsibility of the Proposer to ensure that all addenda have been
received prior to submitting a proposal.
The County is not responsible for proposal submissions that are late due to email transmission
errors.
Late proposals will not be accepted and will be returned unopened.
Introduction & Purpose
Sampson County is seeking qualified contractors to provide on-call roadway cleanup services for
incidents involving animal by-products, animal waste, and related organic material spilled on
public roadways within the County.
Due to the County’s substantial agricultural industry, spills of this nature can and do occur with
some frequency. These roadway incidents may impact traffic safety, create strong nuisance
odors, and pose potential health and environmental concerns.
To support public safety and maintain functional transportation routes, the County requires a
reliable professional service provider capable of rapid response, proper containment, thorough
cleanup, and compliant disposal of spilled organic materials.
The purpose of this Request for Proposals (RFP) is to establish a contract with a vendor who can
ensure timely, safe, and effective cleanup operations on an as-needed basis. The County intends
to award a contract to the proposer that best demonstrates the capability, experience, and value
necessary to support the County’s overall response readiness.
Scope of Work
The Contractor shall provide on-call emergency response, containment, cleanup, transportation,
and disposal of animal by-products, animal waste, agricultural residuals, and related organic
material spilled on public roadways, rights-of-way, drainage areas, ditches, and other impacted
sites within Sampson County, North Carolina. Services shall be performed in accordance with all
applicable federal, state, and local regulations, and in full coordination with authorized County
personnel and state agencies as required.
Services under this contract shall include, but are not limited to, the following:
1. Emergency Mobilization & Response
➢ Provide 24/7/365 availability.
➢ Respond to County activation and arrive on-site within 90 minutes.
➢ Assess scene hazards and deploy measures to ensure public safety and traffic
control support (when necessary, in coordination with law enforcement or
NCDOT).
2. Containment & Recovery of Spilled Material
➢ Contain and collect spilled animal by-products, including liquid or solid waste,
carcass remnants, offal, fat, grease, blood, feathers, and similar materials.
➢ Deploy appropriate tools, absorbents, vacuum truck units, mechanized
equipment, and removal methods necessary to fully recover material.
➢ Prevent further migration or runoff into storm drains, surface waters, soil, or
environmentally sensitive areas.
3. Site Cleaning, Disinfection & Deodorization
➢ Thoroughly clean and treat affected road surfaces, rights-of-way, and impacted
areas to remove residue and reduce public health and environmental risks.
➢ Apply sanitizing or deodorizing agents where appropriate and approved.
4. Transportation & Disposal
➢ Collect, transport, and dispose of all recovered material, contaminated debris,
rinsewater, and absorbents at properly permitted facilities.
➢ Maintain disposal manifests, trip tickets, and regulatory documentation for
County review as needed.
5. Environmental Protection & Regulatory Compliance
➢ Follow all applicable OSHA, EPA, USDA, and NC DEQ regulations and guidance for
handling, transportation, and disposal of animal waste and bio-organic materials.
➢ Immediately notify County-designated officials of potential environmental
releases requiring state or federal reporting.
6. Documentation & Reporting
➢ Provide incident reports including photographs, narrative description of actions
taken, quantities of materials removed, and disposal documentation.
7. Coordination & Communication
➢ Work cooperatively with County Emergency Management, law enforcement,
NCDOT, and other responding agencies.
➢ Maintain clear lines of communication before, during, and after incident response,
including a 24-hour contact point.
8. Equipment, Personnel & Preparedness
➢ Maintain trained personnel and equipment in a state of readiness to respond to
spills of varying scale.
➢ Ensure workers are properly trained and certified per applicable safety standards,
including handling of biohazardous waste where required.
The Contractor shall perform all work in a timely, efficient manner that minimizes roadway
closures, public health risks, and environmental impacts.
The County does not guarantee any minimum number of service calls.
Contractor Qualifications & Requirements
Contractor shall meet the following minimum qualifications to be considered responsive:
1. Licensing & Permits
➢ Contractor must possess or obtain permits or approvals required for the
collection, transport, or disposal of animal by-products and organic waste as
applicable.
2. Relevant Experience
➢ Contractor shall demonstrate experience in roadway spill response, agricultural
by-product handling, or similar field services.
3. Training & Safety
➢ Personnel must be trained in OSHA-required workplace safety practices and the
safe handling of organic material and cleanup equipment.
➢ Contractor shall ensure all personnel assigned to County work are legally eligible
to work in the United States and are appropriate for performing safety-related
activities in public areas.
➢ Training documentation shall be provided to the County upon request.
4. Traffic Control and MUTCD Compliance
➢ The Contractor shall comply with the most current edition of the Manual on
Uniform Traffic Control Devices (MUTCD) and all applicable North Carolina
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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