Pierpont Sand Nuisance Removal

Request for Proposal No. P-130000901
Tuesday, September 29, 2026
Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts
Division for Pierpont Nuisance Sand Removal, in accordance with this Request for Proposal.
Closing Time and Date
One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the
Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing
Representative must be submitted prior to:
Tuesday, October 20, 2026, at 4:00PM PST
Sealed proposals shall be delivered by courier, express mail, or in person to:
Purchasing & Contracts Division
City of San Buenaventura
501 Poli Street, Room 102
Ventura, CA 93001

Request for Proposal No. P-130000901
Pierpont Nuisance Sand Removal
TABLE OF CONTENTS
1. Instructions to Bidders
1.1. Overview
1.2. Request for Proposal Timeline
1.3. Question and Answer Period
1.4. Proposal Submission
1.5. Proposal Format
1.6. Agreement
1.7. Term of Agreement
1.8. Agreement Prices
1.9. Insurance Requirements
1.10. Subcontracting
1.11. Communications with City Staff or Elected City Representatives
2. Scope of Services
2.1. Introduction
2.2. Background and General Requirements
2.3. Cost Proposal
3. Proposals
3.1. Evaluation of Proposals
3.2. Proposal Format and Requirements
3.3. Required upon Successful Award of Bid
3.4. Special Requirements
3.5. Proposal Authorization Sheet
ATTACHMENTS
* Attachment "A" - Maps
* Attachment "B" - Maps: Deposit Sites
* Attachment "C" - General Provisions for Standard Form Contracts
* Attachment "D" - General Services Agreement
EXHIBITS
* Exhibit "A" - General Services Agreement (SCOPE OF SERVICES) Left blank
intentionally
* Exhibit "B" - General Services Agreement (SCHEDULE OF COMPENSATION) Left blank
intentionally
* Exhibit "C" - General Services Agreement (INSURANCE REQUIREMENTS)

Request for Proposal No. P-130000901
Pierpont Nuisance Sand Removal
1. INSTRUCTIONS TO BIDDERS
1.1 Overview
The City of Ventura is seeking proposals from qualified contractors for the removal of
nuisance sand from sections of the City owned portion of Pierpont Beach between San
Pedro Lane and Greenock Lane. The removed sand will transported to various locations
within the city jurisdiction. The project will take place two times per year: once in May and
once in November.
1.2 Request for Proposal Timeline
Release of Request for Proposal Tuesday, September 29, 2026
Questions to be submitted via Email Tuesday, October 6, 2026, at 2:00PM PST
Addendum to be Issued, if required Thursday, October 8, 2026
Proposal Submission Deadline Tuesday, October 20, 2026, at 4:00PM PST
1.4 Question and Answer Period:
All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole
Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Tuesday,
October 6, 2026, at 2:00 PM. Any questions submitted after the deadline shall be rejected.
All questions will be answered in the form of an addendum.
1.5 Proposal Submission:
To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the
Responder's responsibility to ensure that its/their proposal arrives on or before the specified
time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with
the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing
Supervisor, Nicole Supan at nsupan@cityofventura.ca.gov, submitted on or before Tuesday,
October 20, 2026, at 4:00 PM PST. If discrepancies are found between the hard copy and
the PDF, the hard copy will provide the basis for resolving such discrepancies. If no document
can be identified as the original, proposal may be rejected at the discretion of the City.
No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be
considered in the absence of a hard copy sealed proposal.
Proposals received after the scheduled submittal deadline will be returned. Proposals
postmarked prior to submittal deadline, but received after the deadline, will be returned.
1.6 Proposal Format:
Proposals must be submitted in the format described in the Proposal Format and
Requirements Section No. 3.2. Proposals must be complete in all respects as required in the
Proposal Format and Requirements Section. Proposals are to be prepared in such a way as
to provide a straightforward, concise description of capabilities to satisfy the requirements of
the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary

Request for Proposal No. P-130000901
Pierpont Nuisance Sand Removal
or desired. Emphasis should be concentrated on conformance to the RFP instructions,
responsiveness to the RFP requirements, and on completeness and clarity of content. A
proposal may not be considered if it is conditional or incomplete.
1.7 Agreement:
A copy of the City of Ventura's General Services Agreement, Attachment "D" is included
herein, as it will be the document executed into a final contract between the City and the
awarded Consultant. You do not have to return Attachment "D" with your proposal submission;
the sample General Services Agreement is provided for reference only and does not have to
be returned with the bid.
1.8 Term of Agreement
The term of this Agreement shall commence on effective date and will continue for a period of
one (1) year. The City may elect, at its own option, to review the agreement for four additional
one-year increments. Initial term plus any option to extend shall not exceed a total of five
years.
1.9 Agreement Prices:
At any time during the course of this anticipated contract the City may alter the Scope of Work,
making changes to the assignments and times indicated, and/or adding or deleting
assignments as deemed necessary. The City and firm will negotiate changes to the contract
pricing accordingly.
Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,
if allowed under this Contract, must be requested in writing and accompanied by the required
information to substantiate the request for price adjustment, as set forth in the Contract. No
price adjustment allowable under this Contract will be granted retroactively. The CITY must
also be given the benefit of any decline in prices. If any price increase is granted by the CITY,
the increase shall not be greater than the Consumer Price Index (CPI) of the current year.
1.10 Insurance Requirements:
Successful firm shall provide insurance as noted in Exhibit "C" of Attachment "D" General
Services Agreement.
1.11 Subcontracting:
No Subcontracting any portion of Consultant's duties under this agreement without prior
written consent of the City.
1.12 Communication with City Staff or Elected City Representatives:
Any communication with City staff or City Elected Representatives, except for the Purchasing
and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could
result in rejection of the proposal.
Copies of the proposal package and subsequent addenda may be obtained at
www.cityofventura.ca.gov/bids.

Request for Proposal No. P-130000901
Pierpont Nuisance Sand Removal
2. SCOPE OF SERVICES
2.1 INTRODUCTION
The City of Ventura is seeking proposals from qualified contractors for the removal of
nuisance sand from sections of the City owned portion of Pierpont Beach between San
Pedro Lane and Greenock Lane. The removed sand will transported to various locations
within the city jurisdiction. The project will take place two times per year: once in May and
once in November.
2.2 BACKGROUND AND GENERAL REQUIREMENTS
The City is subject to a legal Settlement Agreement that compels the City to remove
nuisance sand on Pierpont Beach two times per year. Nuisance sand is identified and
quantified by the City prior to each project.
The project site is defined as the Pierpont "Lanes", narrow streets leading from Pierpont Blvd.
or Monmouth Drive toward the beach including San Pedro Street, New Bedford Court and
Martha's Vineyard Court.
The scope of this project includes grading, removing, and hauling excess beach sand at the
end of up to twenty-seven (27) Lanes (beach access points) of the Pierpont Beach
neighborhood as well as the sand along the beach and the frontage of up to seventeen (17)
private properties, as shown in Figure 1 and as directed by the City. The sand removal and
grading are within the City's 40-foot right-of-way, as shown Attachment "A" Maps, that
stretches approximately one mile along Pierpont Beach between San Pedro Street and
Greenock Lane. There are existing storm drains, manholes and waterlines within the right-of-
way. The buried pipes are several feet below the excavation limits of this project.
The Contractor shall haul the sand from the Lanes to sand deposit sites described in Table 1
and as shown in the maps in Attachment "B" Maps: Deposit Sites. At deposit sites, the
Contractor shall spread the sand evenly within the boundaries shown on the maps and as
directed by the City.
The bidder's proposal includes two Schedules of Work and Prices for Fall (November) and
Spring (May) phases. The Contractor will have the option to extend the Contract for one year
at a time, up to five years total.
INVESTIGATION OF SITE CONDITIONS
Bidders are urged to visit the site of the work and by their own investigations satisfy
themselves as to the existing conditions affecting the work to be completed as part of this
project. If the bidder chooses not to visit the site or conduct investigations, bidder will
nevertheless be charged with knowledge of conditions which reasonable inspection and
investigation would have disclosed.

Request for Proposal No. P-130000901
Pierpont Nuisance Sand Removal
UTILITIES
The existing subsurface utilities shown have been indicated, based on the best available
record information. However, to avoid or resolve any interference problems between these
existing utilities and the proposed work, the Contractor shall field verify the vertical and
horizontal locations of all utilities and all other facilities and obstructions prior to beginning any
excavations.
WORK PRACTICE RESTRICTIONS
The Contractor shall enforce the following work practice restrictions during all phases of
construction activities:
1. Personnel, suppliers, subcontractors, construction equipment, construction material
and personal vehicles may not enter, or be placed within the day's work zone(s) except
during the approved work hours without the specific approval of the City.
2. All debris and sand shall be cleaned up and removed from the work zone by the end of
each work day.
3. All trucks transporting sand shall be covered.
4. At the end of each working day the Contractor shall sweep and remove sand spilled on
the Lanes and along the truck route to the receiver site, including removing existing
sand at the end of the lane where work is performed as directed by the City.
5. The Contractor shall maintain self-contained temporary portable restroom toilet facilities
on the job site for employee use during the course of all construction activities. Due to
the close proximity to the ocean and the potential for vandalism of the portable
restrooms, temporary portable restrooms shall be towable (on wheels) units and be
removed at the end of each working day.
6. Payment for incidental cleanup, litter disposal, toilet facilities, employee facilities or
storage facilities that may be required shall be considered as being included in the
overall bid amount and no other payment shall be made.
SPECIFIED WORK HOURS
The Work shall occur during the day, Monday through Friday (except legal holidays and
as specified in this section), between the hours of 8:00 A.M. and 5:00 P.M., unless
otherwise approved, in writing, by the City. The Contractor may mobilize into the work area
starting at 7:00 A.M. each workday in order to prepare for each day's work without blocking
any traffic (vehicular and pedestrian) or causing excessive noise before 8:00 A.M. and after
4:00 P.M. Excessive noise is any construction and noise generating activity that generates
noise which exceeds the limits stated in City of Ventura Municipal Code Section 10.650.130.B.
Excessive noise includes the use of pneumatic hammers, jackhammers, skill saws, backhoes,
and any other noise generating activity above 50 decibels.
When working on lanes near Pierpont School (Martha's Vineyard and New Bedford) the
Contractor will need to adjust work schedule to accommodate the school-age
pedestrian and bicycle routes to the school during the arrival and departure periods.
At no time will traffic control be allowed in the immediate vicinity so as to cause a
hazard to a school pedestrian crosswalk during arrival and departure time periods.

Request for Proposal No. P-130000901
Pierpont Nuisance Sand Removal
SEQUENCING OF WORK
No more than two adjacent lanes can be closed to beach access at one time. In order to
minimize disturbances to the businesses at the end of Seaward, the Contractor can only use
the end of Seaward for loading sand that originates between Pittsfield and Bath Lanes. The
sand from the private property locations and lane ends shall be loaded onto trucks at the
nearest lane only. No single Lane shall be utilized to load and haul sand that exceeds the
amount of sand required for removal between that Lane and the adjacent Lanes.
Video Recording
A minimum of one week prior to start of construction, the Contractor shall video record all
areas where construction is to take place. Such video recordings shall be provided to the City
before construction commences. These video recordings shall serve as a record of the
existing conditions for disputes arising from restoration, and should therefore be taken along
the line of construction and site access and staging areas at sufficient detail as necessary to
clearly depict details of existing conditions. Video recordings shall document existing roadway
striping and all painted curb markings in the project area. The video recordings shall be copied
to a flash drive or video sharing service approved by the City. All video recordings shall be
indexed and catalogued in such a manner that each photographed area is readily identifiable,
and shall also indicate the date and time (hour, minutes and seconds) on which the recording
was made. The Contractor shall also video record any unusual conditions encountered during
construction that are not already a matter of photographic record. In any areas where existing
conditions cannot be determined by means of video recording, the area shall be restored as
approved by the City at Contractor's expense. All video recordings shall become the property
of the City. Measurement and payment for video recording shall be included in the Contract
lump sum price for mobilization.
Traffic Control
All work required for maintaining and controlling traffic during the construction period shall
conform to the applicable provisions of the SSPWC and these modifications herein. All such
work shall additionally conform to the California Manual on Uniform Traffic Control Devices
(CMUTCD) issued by the State of California, Department of Transportation (Caltrans). All
construction work and traffic control shall be scheduled and constructed to provide for a
minimum of inconvenience and a maximum of safety to the public vehicular, bicycle and
pedestrian traffic. Contractor shall provide signage restricting beach access at the end of the
Lanes during the project. Contractor shall post signage at the entrance and at the dead ends
of the Lanes notifying the public that there will be no public access at that lane during
construction. Contractor shall provide noticing to neighboring residents 48-hours prior to
commencing work and limiting beach access. Contractor shall provide the required grading
at each lane end to maintain safe public access to the beach whenever the Contractor is not
actively working at the site.
Contractor shall submit a Traffic Control Plan for all work required to remove sand from the
Pierpont area. The Traffic Control Plan shall include arrival and departure times for Pierpont
School including any school holidays or half days. Contractor shall also submit Traffic Control
Plans to deposit sand at the deposit sites applicable. Traffic Control Plans shall include traffic
control, signage, fencing and pedestrian detours, for review and approval by the City.

Request for Proposal No. P-130000901
Pierpont Nuisance Sand Removal
Stockpiling of sand and equipment storage are not allowed at the Surfers Point site. Public
parking spaces are not permitted to be used for storing materials or equipment. Contractor
shall adhere to posted speed limits of 15 mph in lanes and 30 mph on surface streets.
The Contractor shall notify the City of intent to begin work at least five working days before
work is to begin. The Contractor shall cooperate with the City relative to handling traffic
through the area and shall make all arrangements relative to keeping the working area clear
of parked vehicles. Contractor's equipment and personal vehicles of the Contractor's
employees shall not be parked on the traveled way nor on any section where traffic is
restricted at any time. During any period when two-way traffic is not provided, as approved by
the City, the Contractor shall employ flaggers to control traffic through the construction zone.
A minimum of two flaggers shall be assigned to each sand deposit site to ensure the safety
of the public. The Contractor shall notify the City of any operation that will affect two-way flow
of traffic in excess of five minutes for every half hour of working time, at least two working
days in advance of such operation.
Biological Considerations
Sand excavation and contour work shall be performed to avoid impacting visitors and potential
nesting birds. If at any time, the work area is within 300 feet in all directions of an active bird
nest or breeding activities, the breeding habitat/nest site shall be fenced and this area shall
not be disturbed until the nest becomes inactive, the young have fledged, the young are no
longer being fed by the parents, the young have left the area, and the young will no longer be
impacted by the project. Contractor shall meet this requirement. Removal of sand will be done
to avoid, as much as possible, impact to existing established dunes, native dune plants, or
sensitive species. Contractor shall meet this requirement. Sensitive species will be identified
by on-site biologist and removed and distributed. The Contractor is NOT responsible for this
effort.
Equipment Requirements:
All equipment and vehicles utilized by the Contractor shall meet all the requirements of
federal, state and local regulations including, without limitation, all U.S. Department of
Transportation (USDOT), state department of transportation and safety regulations, and are
subject to the approval of the City. All sand hauling units will be inspected, measured and
certified by the City.
Contractor is responsible for determining and complying with applicable requirements for
securing loads while in transit and that all trucks have a solid tailgate made of metal.
Contractor shall assure that all loads are properly secured and transported without threat of
harm to the general public, private property and public infrastructure.
Contractor shall provide all necessary equipment to complete the scope of work as directed
by the City. Required equipment may include, but is not limited to:
* Excavators
* Bulldozers
* Articulating Dump Trucks

Request for Proposal No. P-130000901
Pierpont Nuisance Sand Removal
* Track loaders
* Rubber tire loaders
Safety
The Contractor shall comply with all required permits, Cal-OSHA safety requirements, Best
Management Practices (BMP), and keep said permits on the job site at all times.
Accident Reporting
Contractor shall immediately notify the City of any accident, regardless of whether or not
injury or damage is evident, involving the contractor's staff, vehicles, or equipment while on
the work site. Contractor shall take photo documentation of damage and immediately report
to appropriate City contact. Contractor shall document any damage that exists before the
onset of work. The Contractor shall take photographs of existing damage and report to
appropriate City contact prior to commencing any work. Any damage caused as a result of
the Contractor's actions shall be the sole responsibility of the Contractor to repair or pay in
full for damages.
SAND REMOVAL, GRADING, AND HAULING
The Contractor shall remove sand at the end of the Lanes to the grades indicated in
Attachment "A" Maps. Sand removal will entail excavating the wedge of sand resting on
properties or walls, down to the limits indicated on the plans and no deeper than 6-inches
above the tops of structural footings. Creation of a no more than 1:1.75 slope will start at a
distance from 10 to 15 feet out from the property line. Excavation and spreading of sand shall
be done by using mechanical equipment that is less susceptible to getting stuck in sand and
shovel as needed. Sand shall be removed from the drains, street and stairways.
The Contractor shall transport beach sand from the project site to the one or more of the
deposit sites described in Table 1 and as directed by the City. The Contractor shall dump the
sand material at the location(s) and spread the sand evenly across the beach within the limits
shown on the plans, avoiding the tidal zone and as directed by the City. Sand material dumped
at the Stanley Avenue locations shall be dumped and a loader used to create pile not to
exceed 15 feet in height. At the end of each working day the Contractor shall sweep and
remove spilled sand along the truck routes, at the deposit sites, on the lanes and at the lane
ends including the existing sand, to the satisfaction of the City. No additional compensation
shall be made by the City to clean up spilled sand, or existing sand, by the Contractor.
In windy conditions enough to pick up the sand, work will be delayed as directed by the City.
Working days will be adjusted as necessary due to wind event delays. All work shall comply
with the Biological Resource Assessment, which will completed by the City prior to each
cleanup event.
SPECIAL WORK ALLOWANCES / RESTRICTIONS
The following restrictions and allowances shall apply:

Request for Proposal No. P-130000901
Pierpont Nuisance Sand Removal
Truck and Equipment Staging
No more than a 40-foot long parking spot on Pierpont Blvd for truck/equipment staging, will
be permitted within four (4) Lanes of each other at any given time. The Contractor shall
provide signage and designate up to 40-foot long staging areas for trucks and equipment at
the entrance to the lanes with a minimum of 48-hour notice. The Contractor is responsible for
determining and obtaining permission for any other staging area to be utilized and all
associated costs thereof.
Sand Removal and Grading
The means and methods of sand removal and grading shall be safe and non-destructive to
adjacent properties and improvements. Equipment must achieve the grades indicated on
Attachment "A" Maps and provide uniform and straight grades. Grading to create beach
access shall be constructed as directed by the City. Sand shall be graded to meet the details,
covering footings at retaining walls, lane end walls and stairs, as shown in Attachment
A" Maps and as approved by the City.
Equipment Access to the Beach
Access to the beach shall be at San Pedro Lane and Martha's Vineyard Lane. The Contractor
is not permitted to utilize the beach outside of the City's 40-foot Right-of-Way for access
between Lanes and must stay within the City's Right-of-Way.
Dump Truck Restrictions
The Contractor is not permitted to use the following vehicles and equipment on any of the
Lanes:
1. Dump trucks with a capacity greater than 15 tons.
2. Trailers
3. Transfers or bottom dumps
The trucks shall have a capacity of 15 cubic yards. The Contractor shall submit a list of the
specific trucks they plan to use for the project, with a document verifying the measured cubic
yard capacity per truck, along with information that clearly identifies each truck (i.e. truck
number).
MEASUREMENT AND PAYMENT
Sand Removal, Hauling and Offload
The City will inspect every truck load before hauling to the receiver site, to determine and
record the volume of sand in a log. The Contractor shall verify the volume by signing the City
inspector's log. Trucks that leave the site without inspection by the City inspector shall not be
counted for payment by the City.
Measurement and payment for Sand Removal, Hauling and Offload, includes the removal
of sand on the beach and hauling and offloading the sand at the sand deposit site(s) in
compliance with the provisions of this document and as directed by the City, shall be made at
the contract unit price per cubic yard bid. Total compensation shall be based on actual
quantities as approved by the City.