Furnish and Deliver Trailer Mounted Diesel Generator

INVITATION FOR BIDS (IFB) NO. 27-5689
TO
FURNISH, DELIVER, INSTALL, TEST, AND PLACE INTO OPERATION PORTABLE
TRAILER-MOUNTED DIESEL GENERATOR SYSTEM
FOR
KAPI'OLANI COMMUNITY COLLEGE
UNIVERSITY OF HAWAII
HONOLULU, HAWAII
SEPTEMBER, 2026
BOARD OF REGENTS
UNIVERSITY OF HAWAII
HONOLULU, HAWAII

IFB NO. 27-5689
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TABLE OF CONTENTS
IFB No. 27-5689, to Furnish, Deliver, Install, Test, and Place into Operation Portable Trailer-
Mounted Diesel Generator System for Kapi'olani Community College, University of Hawaii,
Honolulu, Hawaii.
Section Pages
Notice to Bidders.................................................................................... 2
Bid Requirements.................................................................................. 3 - 4
Technical Specifications.......................................................................... 5 - 9
Special Provisions.................................................................................. 10 - 13
ATTACHMENT - Mandatory Bid Form........................................................ 1 - 5
IT IS THE RESPONSIBILITY OF ALL BIDDERS TO CHECK THE TABLE OF CONTENTS
TO CONFIRM THAT ALL PAGES LISTED THEREIN ARE REVIEWED AND THAT THE
MANDATORY BID FORM IS SUBMITTED AS PART OF THEIR BID PACKAGE.

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NOTICE TO BIDDERS
The University of Hawaii IFB No. 27-5689, to Furnish, Deliver, Install, Test, and Place into
Operation Portable Trailer-Mounted Diesel Generator System for Kapi'olani Community
College, University of Hawaii, Honolulu, Hawaii is issued and will be awarded through the
State of Hawaii's electronic procurement system (HIePRO). All bid responses must be
submitted electronically through HIePRO no later than 4:30 p.m., October 13, 2026. Bids
received after the due date and time or received in a form other than electronically through
HIePRO will not be considered.
Bidders are advised that they should not wait until the last minute to submit their bid through
HIePRO. Bidders are solely responsible for ensuring that their electronic submission through
HIePRO is complete and all necessary files (Mandatory Bid Form) are attached to their bid
prior to the IFB due date and time. The University shall not be responsible for any delay or
failure of any Bidder to submit any materials updated through the IFB process on a timely
basis.
Electronic Procurement
Bidders interested in responding to this electronic solicitation must be registered on HIePRO.
To register, visit the following link:
https://hiepro.ehawaii.gov/videos/video/vendor_registration.html. Reference the Vendor Quick
Reference Guide for additional information at https://hiepro.ehawaii.gov/static-
resources/VendorQuickReferenceGuide.pdf.
HIePRO will be the system of record for the issuance of the IFB, to receive the Mandatory Bid
Form and other Bid requirements, issue Amendments, and make award for the IFB.
Amendments and other information and materials provided through HIePRO, may include
additions or changes with respect to the due date and time.
Special instructions in HIePRO related to this solicitation are incorporated herein and made a
part of this IFB through reference. Bidders shall review all special instructions located in
HIePRO.
Questions and Clarifications
All questions and requests for clarifications must be submitted electronically through HIePRO.
Questions must be submitted by October 5, 2026 Responses will be posted on October 8,
2026.
The University may refuse to answer any questions received outside of HIePRO or after the
Questions/Answers deadline.
Luis Salavaria
Chief Procurement Officer
University of Hawaii
Posting Date: September 29, 2026
Vendors are responsible for notifying the Procurement Specialist Darrian Texeira-
NOTICE TO BIDDER

IFB NO. 27-5689
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Tantay
(e-mail: darriant@hawaii.edu) for accessibility concerns related to this IFB.
NOTICE TO BIDDER

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BID REQUIREMENTS
TO
FURNISH, DELIVER, INSTALL, TEST, AND PLACE INTO OPERATION PORTABLE
TRAILER-MOUNTED DIESEL GENERATOR SYSTEM
FOR
KAPI'OLANI COMMUNITY COLLEGE
UNIVERSITY OF HAWAII
HONOLULU, HAWAII
By attaching The Mandatory Bid Form to HIePRO, the bidder has carefully examined the
INVITATION FOR BIDS (IFB) NO. 27-5689, FURNISH, DELIVER, INSTALL, TEST, AND
PLACE INTO OPERATION PORTABLE TRAILER-MOUNTED DIESEL GENERATOR
SYSTEM , as required by the University in strict accordance with the true intent and meaning
of the Invitation for Bids (IFB) and shall complete delivery and installation in accordance with
the schedule set forth in Technical Specifications subsection 4 (INSTALLATION).
TAX LIABILITY
Both out-of-state and Hawaii bidders are advised that the amount bid on this solicitation is
subject to the general excise tax imposed by Chapter 237, Hawaii Revised Statutes (HRS)
and, if tangible property is being imported into the State of Hawaii for resale, the use tax
(currently 1/2%) imposed by Chapter 238, HRS. (Refer to Taxes in the General Provisions.)
Bidders are therefore cautioned to consider such taxes in formulating their bids since no
adjustments to the prices bid shall be allowed.
BASIS FOR AWARD
The award of contract, if awarded, shall be made to the lowest responsive and responsible
bidder on the TOTAL BID AMOUNT.
Prices for all items shall include cost of transportation, delivery fees (if any), and all
applicable taxes. Price shall be F.O.B. destination.
NOTE TO BIDDERS
An acceptable bid must conform in all material respects to this Invitation for Bids. Any of the
following may be grounds for disqualification:
BID REQUIREMENTS

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1. Taking exception to any of the specifications, terms or conditions contained in the IFB.
2. Placing conditions on the furnishing of solicited goods or services.
3. Inclusion of a quotation or order form containing additional specifications, terms or
conditions.
4. Referencing external documents containing additional specifications, terms or
conditions.
Bidders are advised that bids are evaluated as submitted and requests by bidders to delete
conditions contained in their bids after bid opening cannot be considered.
BID REQUIREMENTS

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TECHNICAL SPECIFICATIONS
This section describes the Technical Specifications for the portable trailer mounted diesel
generator system required. The Technical Specifications listed herein are the minimum
requirements and are mandatory for an accepted bid.
1. EQUIPMENT AND RELATED ACCESSORIES
Line # of Description
Item # Units
1 1 Portable trailer-mounted diesel generator system, minimum 100 kW /
125 kVA prime rating, complete as specified herein.
2. SPECIFICATIONS
A. GENERATOR SPECIFICATIONS
1) Model Year 2026 or newer.
2) Made in America
3) Trailer mounted
4) Diesel powered
5) Minimum prime power rating of 100kW / 125 kVA.
6) Minimum electrical output of 480Y / 277VAC, three-phase, 60 Hertz.
7) Minimum rated output current of 150 amperes at 480Y / 277VAC, three-phase,
60 Hertz.
8) Sound-attenuated enclosure that completely encloses the engine and generator
assembly
9) Enclosure shall be power-coated for corrosion resistance
10) Maximum sound level of 70dBA measured at 25 feet under normal operating
conditions
11) Internal fuel tank
12) No auxiliary fuel tank or sub-base tank
13) Fully enclosed or lockable power output panel
14) Generator output connections shall consist of five (5) 16 Series Cam-Lok
connectors in the following color configuration:
a. Green
b. White
c. Brown
d. Orange
e. Yellow
TECHNICAL SPECIFICATIONS

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15) The furnished generator, including the trailer, shall have a maximum dry
operating weight of 9,999 pounds.
16) Generator shall be delivered with a fuel tank (100%) of diesel fuel
17) Generator manufacturer and engine manufacturer are not required to be the
same
B. CONTROL PANEL SPECIFICATIONS
The generator shall be equipped with a factory-installed control panel meeting or
exceeding the following minimum requirements:
1) Control panel shall be located behind a lockable access door.
2) Audible alarm to notify operators of abnormal operating conditions.
3) Digital display indicating, at minimum:
a. Fuel level
b. Engine coolant temperature
c. Battery voltage
d. Engine oil pressure
e. Engine speed (RPM)
f. Engine load
4) Generator output display shall include, at minimum:
a. AC ammeter
b. AC voltmeter
c. Frequency meter
d. Ammeter phase selector switch
e. Voltmeter phase selector switch
f. Voltage regulator adjustment
5) Voltage selection switch
6) Emergency stop switch
C. ENGINE SPECIFICATIONS
The generator shall be equipped with an engine meeting or exceeding the following
minimum requirements:
1) Engine shall be diesel powered
2) Engine shall be liquid cooled
3) Engine shall comply with all applicable federal emissions standards in effect at
the time of contract award
4) Engine shall be equipped with a low coolant warning and automatic shutdown
feature
5) Engine shall be equipped with a manufacturer-installed fuel/water separator
6) Engine shall be appropriately sized by the manufacturer to continuously operate
the generator at its rated prime output
7) The engine manufacturer is not required to be the same as the generator
manufacturer
TECHNICAL SPECIFICATIONS

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D. TRAILER SPECIFICATIONS
The generator shall be factory-mounted on a trailer meeting or exceeding the
following minimum requirements:
1) Trailer shall be specifically designed and rated by the manufacturer for the
generator being furnished.
2) Trailer shall comply with all applicable Federal Motor Vehicle Safety Standards
(FMVSS) and National Highway Traffic Safety Administration (NHTSA)
requirements.
3) Trailer shall be equipped with a minimum three-inch (3") lunette eye (pintle) hitch.
4) Trailer shall be equipped with a hydraulic surge braking system
5) The furnished generator, including the trailer, shall have a maximum dry
operating weight of 9,999 pounds.
6) Trailer shall be equipped with DOT-approved wheels and tires suitable for
highway operation.
7) Trailer shall be equipped with stabilizer jacks to provide stability during operation.
8) Trailer shall include seven-pin trailer electrical connector compatible with
standard towing vehicles.
9) Generator shall be factory-mounted to the trailer by the generator manufacturer
or a manufacturer-authorized assembly facility.
10) Trailer shall include all standard safety equipment required for legal highway
operation, including lighting, reflectors, and safety chains.
E. OUTPUT CABLE ASSEMBLIES
The Contractor shall furnish the generator complete with the following output cable
assemblies:
1) One (1) 100-foot output cable assembly consisting of five (5) flexible No. 1/0
AWG copper conductors terminated with male 16 Series Cam-Lok connectors on
both ends.
2) One (1) 5-foot output cable assembly consisting of five (5) flexible No. 1/0 AWG
copper conductors terminated with one (1) male and one (1) female 16 Series
Cam-Lok connectors on each conductor.
3) Each cable assembly shall include the following color-coded conductors:
a. Green
b. White
c. Brown
d. Orange
e. Yellow
4) All cable assemblies shall be suitable for use with the generator furnished under
this solicitation and rated for the generator's full electrical output.
TECHNICAL SPECIFICATIONS

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F. WARRANTY REQUIREMENTS
The Contractor shall provide the manufacturer's standard warranty for the equipment
furnished under this solicitation. At a minimum, the warranty shall include the
following:
1) Engine warranty of not less than thirty-six (36) months or three thousand (3,000)
operating hours, whichever occurs first.
2) Generator warranty of not less than twenty-four (24) months or two thousand
(2,000) operating hours, whichever occurs first.
3) Trailer warranty of not less than twelve (12) months.
4) Warranty coverage shall commence upon the University's final acceptance of the
equipment.
5) During the warranty period, the Contractor shall repair or replace defective
materials or workmanship at no additional cost to the University.
G. WARRANTY SERVICE
During the warranty period, the Contractor shall provide warranty service for the
equipment furnished under this solicitation in accordance with the following minimum
requirements:
1) Warranty service shall be performed by the Contractor or a manufacturer
authorized service provider.
2) The Contractor shall be authorized by the equipment manufacturer to perform
warranty repairs for the equipment furnished under this solicitation.
3) All replacement parts used for warranty repairs shall be new, genuine Original
Equipment Manufacturer (OEM) parts or manufacturer approved equivalent
parts.
4) Warranty service shall be available on the island of Oahu through on-site service
or other manufacturer-approved service arrangements at no additional cost to the
University.
5) If off-site repairs are required, the Contractor shall be responsible for all
transportation, pickup, delivery, and reinstallation of the equipment at no
additional cost to the University.
6) The Contractor shall coordinate all warranty service directly with the University's
Technical Representative.
H. TRAINING
Upon completion of installation and prior to final acceptance, the Contractor shall
provide on-site operational training for University personnel.
TECHNICAL SPECIFICATIONS