Third Street Pavement Repair

CITY OF GENEY A
2026 THIRD STREET PAVEMENT REPAIR
BID DOCUMENTS
2026 THIRD STREET PAVEMENT REPAIR
CITY OF GENEVA, ILLINOIS
CONTRACTOR'S NAME ___________ _
STREET ADDRESS _____________
CITY_____STATE ____ZIP ____
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LOCATION MAP
SEPTEMBER 2026
(SUBMIT TWO COPIES OF THE ENTIRE BID PACKAGE)
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CITY OF GENEY A
2026 THIRD STREET PAVEMENT REPAIR
INDEX
SECTION PAGE
Index 1
Notice to Bidders 2
Instructions to Bidders 2
Prevailing Wage Requirements 3
Freedom ofInformation Act 4
Special Provisions 4
Proposal 15
Signature Sheet 16
Schedule ofPrices 17
Schedule of Prices (Alternate) 18
Affidavit ofExperience 19
Certification for Bid 20
Certification ofCompliance with Section 11-42.1-1
Ofthe Illinois Municipal Code 21
Certification of a Drug Free Workplace 22
Details 23
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CITY OF GENEY A
2026 THIRD STREET PAVEMENT REPAIR
NOTICE TO BIDDERS
Bidders shall submit two(2) copies of his/her bid in a single sealed envelope with the words
"2026 THIRD STREET PAVEMENT REPAIR" clearly marked on the envelope. Bids will be
received by the City of Geneva, Illinois until 10:00 AM on Monday; October 12, 2026 at the
office of the City Administrator, 22 South First Street, Geneva, IL 60134, at which time they will
be publicly opened and read aloud. This work is to repair PCC pavement on one (1) block of
Third Street from Fulton Street to South Street.
Bidders shall also submit an alternate bid to complete additional pavement patching, sidewalk
maintenance and curb maintenance within the same city block. There are two (2) Schedule of
Prices included in the bid package. After the bids are opened the City shall determine which one
of the two bids will be awarded.
The unit prices submitted shall include all equipment, materials, labor, and incidentals
necessary to complete the work as described in the contract documents.
All proposals shall be accompanied by a proposal guaranty equaling an amount not less than
5% of their bid amount. This guaranty may be in the form of a Bid Bond or cashier's check. After
the project is awarded, the successful Bidder shall be required to submit a Contract Bond
equaling to 100 percent of the contract amount and proof of insurance with the City of Geneva,
Illinois listed as Additionally Insured. The guarantor of these bonds shall be a surety company
authorized to do business in the State of Illinois.
Bidders please note: anyone doing any work under this contract; employees, suppliers and their
employees, subcontractors and their employees, shall be compensated no less than the current
prevailing wages in Kane County, Illinois.
The bid package for this project is available only on the City's web site at
http://www. geneva.i i. us/bids. aspx .
Contact person: C. Elton Orozco 630-232-1279 or corozco@geneva.il.us.
INSTRUCTIONS TO BIDDERS
By submitting the required bids, bidders are affirming that they have carefully read and
examined all of the contract documents, has visited the site, and they are aware of the field
conditions and the requirements necessary to complete the work as listed in the bid documents.
Bidders shall list the unit price for each line items for both bids and shall also list the total cost of
each. Bidders shall be responsible for all errors and/or omissions in their submittal. If there is an
error, the overall cost will be calculated using the unit prices submitted.
Bidders are required to know and comply with all applicable Standards, Federal & State Codes
and laws, and all applicable ordinances of the City of Geneva, Illinois.
The successful Bidder will receive a Notice of Award, after which time he/she shall have up to
15 days to submit the required contract documents. After all contract documents are received a
Notice to Proceed will then be issued and only then can any site work start. No site work
(including Mobilization and delivery of material and/or equipment) shall be allowed before the
Notice to Proceed is issued.
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CITY OF GENEY A
2026 THIRD STREET PAVEMENT REPAIR
Wherever removal is specified in this contract, the cost of disposal of same shall be included.
Bidders in doubt as to the true meaning of any part of the contract documents shall submit a
written request for an interpretation thereof. The Engineer will give an interpretation of the
matter in question. Interpretations requested less than 72 hours before the scheduled bid
opening will not be responded to. Only written interpretations will be binding. Bidders shall
check the City's website for any addendums and shall acknowledge addendums in the proposal
and attach all addendums to their bid before submitting their bids.
Bids which are not signed by individuals making them should have attached thereto a power of
attorney evidencing authority to sign the bid in the name of the person for whom it is signed.
Bids which are signed for a partnership should be signed by all of the partners or by an
attorney-in-fact. If signed by an attorney-in-fact, there should be attached to the bid a power of
attorney evidencing authority to sign the bid, executed by the partners.
Bids which are signed for a corporation should give the correct corporate name thereof and the
signature of the president or other authorized officer of the corporation manually written below
the corporate name following the word "By_______ ". Such a bid should also bear
the attesting signature of the secretary of the corporation and the impression of the corporate
seal.
Before the contract is awarded, the apparent low bidder may be required by the City, to furnish
additional information as will satisfy them that the Bidder is adequately prepared to fulfill the
contract, this includes the requirement that more than fifty (50%) percent of the work shall be
completed with his/her own forces.
If a task is not listed as a pay item but that task is germane to the project as it is described in the
contract documents, these tasks shall be included.
The City of Geneva, Illinois reserves the right to reject any or all bids and waive technicalities.
PREVAILING WAGE REQUIREMENTS
Please be aware of the following two requirements of the Illinois Department of Labor for the
Contractor and every Subcontractor working on public improvement projects in Illinois. There
will be no exception to these public acts under this contract. Starting from the date the notice to
proceed is issued, the Contractor and the Subcontractor will submit certified payroll records
every calendar month for work done on this project as stated below.
A. CERTIFIED PAYROLL REQUIREMENTS (PUBLIC ACT 94-0515): Effective August 10,
2005, Contractors and Subcontractors on public works projects must submit certified
payroll records on a monthly basis to the public body in charge of the construction
project, along with a statement affirming that such records are true and accurate, that
the wages paid to each worker are not less than the required prevailing rate and that the
Contractor is aware that filing records he or she knows to be false is a Class B
misdemeanor.
The certified payroll records must include for every worker employed on the public works
project the name, address, telephone number, social security number {the last four (4)
digits is sufficient), job classification, hourly wages paid in each pay period, number of
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CITY OF GENEY A
2026 THIRD STREET PAVEMENT REPAIR
hours worked each day, and starting and ending time of work each day. These certified
payroll records are considered public records, and public bodies must make these
records available to the public under the Freedom of Information Act, with the exception
of the employee's address, telephone number, and social security number. Any
Contractor who fails to submit a certified payroll or knowingly files a false certified payroll
is guilty of a Class B misdemeanor.
B. INCREASED PENALTIES FOR PREVAILING WAGE VIOLATION (PUBLIC ACT 94-
0488): Effective January 1, 2006, penalties for violations of the Prevailing Wage Act will
be 50% of the underpaid amounts for second or subsequent violations. An additional
penalty of 5% of the underpayment penalty must be paid to workers for each month the
wages remain unpaid.
For violations that occur after January 1, 2006, the debarment period-during which
Contractors are ineligible for public works contracts-increases from 2 years to 4 years if
two notices of violation are issued/serious violations occur within a 5-year period. In
addition, a new monetary penalty of $5,000 may be assessed against Contractors who
retaliate against employees who report violations or file complaints under the Prevailing
Wage Act.
FREEDOM OF INFORMATION ACT
Contractor acknowledges that the Freedom of Information Act, 5 ILCS 140/1 et seq. (the "Act")
places an obligation on the City of Geneva to produce certain records that may be in the
possession of the Contractor. Contractor shall comply with the record retention and
documentation requirements of the Local Records Retention Act 5 ILCS 160/1 et seq. and the
Act and shall maintain all records relating to this contract in compliance with the Local Records
Retention Act and the Freedom of Information Act (complying in all respects as if the Contractor
was, in fact, the City). Upon notice from the City, Contractor shall review its records promptly
and produce to the City within two business days of said notice from the City the required
documents which are responsive to a request under the Act. If additional time is necessary to
comply with the request, the Contractor may request the City to extend the time do so, and the
City will, if time and a basis for extension under the Act permits, consider such extensions. In
the event Contractor fails to produce the requested records or fails to produce the requested
records within the time period required above and the City is assessed a fine, fee or penalty for
failure to timely comply with the Act due to Contractor's actions, Contractor shall reimburse City
for all fines, fee or penalties, including reasonable attorney's fees, paid by the City.
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CITY OF GENEY A
2026 THIRD STREET PAVEMENT REPAIR
SPECIAL PROVISIONS
GENERAL/DESCRIPTION OF IMPROVEMENT
This work consists of full width spot repairs of PCC pavement, sidewalk and curb
maintenance on one (1) block of Third Street between; Fulton Street and South Street. This
one block of Third Street shall be closed to vehicular traffic for the duration.
Bidders shall submit two (2) bids. A Schedule of Prices for the alternate bid to complete the
additional sidewalk and curb maintenance is included in the bid documents. If the City
chooses to complete the additional work, the alternate bid will be awarded and an additional
week will be added to the completion date.
The PCC mix design used for pavement repairs items in the drive lanes (Items 3, 9, and 10)
shall meet the specifications of a Class PP-1 mix design criteria. The Contractor may use
admixtures on site to increase fluidity and workability of the material but NO water shall be
added.
All work performed under this contract shall be governed by and comply with the "Standard
Specifications for Road and Bridge Construction" prepared by the Department of
Transportation of the State of Illinois and adopted on April 1, 2022 hereafter referred to as
the "Standard Specifications", Supplemental Specifications & Recurring Special Provisions
adopted January 1, 2026, the latest edition of the "Manual on Uniform Traffic Control
Devices", and according to the ADA requirements; all in effect on the date of the invitation
for written proposals; the provisions of the General and Special Conditions of the Contract;
and these Special Provisions.
All work to be done under this contract shall be done according to current edition of the
Standards and in a manner that is acceptable by the Engineer.
Highway symbols that apply to this project:
1) PAVEMENT JOINTS 420001-11
2) PCC PAVEMENT ROUNDOUTS 420111-04
3) PERPENDICULAR CURB RAMP FOR SIDEWALKS 424001-12
4) CLASS B PATCHES 442101-09
5) SIDEWALK CORNER OR CROSSWALK CLOSURE 701801-06
6) TRAFFIC CONTROL DEVICES 701901-11
TIME SCHEDULE: LIQUIDATED DAMAGES
1. Important Dates:
Bid:
Bid Opening October 12, 2026 at 10:00 AM; City Hall
City Council Award November 2, 2026
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CITY OF GENEY A
2026 THIRD STREET PAVEMENT REPAIR
Notice of Award November 3, 2026
Preconstruction Meeting: November 10, 2026 at 11 :00 AM
Notice to Proceed November 10, 2026 (Tentative)
Substantial Completion December 4, 2026
Phase 100 % Completion December 11, 2026
Alternate Bid:
SAME DATES AS ABOVE EXCEPT:
Substantial Completion December 11, 2026
Phase 100 % Completion December 18, 2026
When a completion date is specified, it is understood that time is of the essence and that
completion of the work by that date is an essential part of the contract. The Contractor's
plea that insufficient time was specified is not a valid reason for extension of time.
Failure to complete any work list by the specified completion dates above may result in
liquidated damages.
2. Working Hours
The maximum working hours by City ordinance are as follows:
7:00 A.M. - 5:00 P.M. Monday through Friday
8:00 AM. -4:00 P.M. Saturday if approved by Engineer 24 hours in advance.
No work is allowed on Sundays or Holidays.
3. Liquidated Damages
Liquidated Damages referred to in the Standard Specifications Article 108.09 shall be
paid by the Contractor to the Owner as stated for each calendar day after the completion
dates stated above.
4. Work on the Day Before a Weekend, Holiday or Any Break from Construction
Removals of any item on a Friday shall not be allowed unless it will be replaced right
away and it is authorized by the Engineer. Typically, the Contractor shall complete
replacements Tuesday to Friday. Any deviations from this schedule will be approved by
the Engineer at least 24 hours in advance. It is the Contractor's responsibility to watch
and protect each pour location from defacing or vandalism. The cost associated with
replacing items previously worked on due to defacing or vandalism, shall be done at the
Contractor's expense.
MEASUREMENTS AND COMPENSATION
Work will be measured for payment for in-place quantities using the method of averages. There
will be no compensation for work done outside of the limits. Work shall be completed within the
specified timeframe else the City may complete the work and back charge the Contractor.
Actual costs incurred by the City for performing this work shall be deducted from the monies due
the Contractor.
EXISTING UTILITIES
Prior to commencing work, the Contractor shall contact JULIE at 1-800-892-0123 and have
each utility located within the work area.
The Contractor shall cooperate with all utility companies and municipalities involved with the
removal, temporary relocation , reconstruction and/or abandonment by the owner of the utility.
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CITY OF GENEY A
2026 THIRD STREET PAVEMENT REPAIR
The Contractor shall not be allowed any additional compensation for any expense incurred by
complying with these requirements, or because of reasonable delays, inconvenience or
interruptions to his work resulting from the failure of the municipality or utility company to
remove, relocate, reconstruct or abandon their services.
PRECONSTRUCTION CONFERENCE
Following the award of the Contract the Contractor shall attend a Preconstruction Conference
as scheduled above. At this time, the Contractor shall submit and discuss the following:
1. Written work schedule and a start date.
2. Names of Project Manager, Field Superintendent, and the name and phone number of a
responsible individual who can be reached 24 hours a day.
3. Names, phone number of sub-Contractors and material suppliers.
INSPECTION
The Contractor shall conduct his work in full cooperation with the Engineer. The Engineer must
be notified for inspection prior to the placement of any materials; patch, curb, sidewalk or
restoration. Any materials placed before inspection by the Engineer shall be deemed
unacceptable and no compensation will be allowed.
PAYMENT
The work done will be paid for according to the awarded contract unit price.
1. Pay Requests
Pay requests will be processed once per month.
2. Retainage
If more than one payment is necessary there may be a 10% retainage.
3. Waiver of Lien
The first partial Waiver of Lien equivalent to the amount of the first pay request shall be
submitted with the second pay request. Thereafter each pay request shall be submitted
with a partial waiver for the cumulative amount of the preceding payments. A final
Waiver of Lien shall be for the closeout amount and it shall be submitted before the final
payment is processed. The Contractor shall submit final Waivers of Lien for all work
including subcontractors.
4. Material certification for and approval of all materials and mix designs used in this project
shall be submitted approval before materials are purchased.
SUBCONTRACTORS
The Owner reserves the right to accept or reject any sub-Contractors due to past performance.
The rejection of any subcontractor shall not be grounds to renegotiate a change in unit prices.
The Contractor shall do more that 50% of the work in this contract with his or her own work
forces.
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CITY OF GENEVA
2026 THIRD STREET PAVEMENT REPAIR
PROTECTION OF PUBLIC AND PRIVATE PROPERTY
The Contractor shall exercise reasonable care to protect all existing features and utilities in the
public right-of-way (ROW). This includes but not limited to landscaping, fencing, sprinkler
systems, drain lines, and invisible dog fences.
Any item damaged due to negligence shall be repaired or replaced in kind by the Contractor as
directed by the Engineer no additional compensation will be allowed.
USE OF CITY WATER
The Contractor will be permitted use of City water for this project at no charge but the water
must be metered. Use of City water shall ONLY be allowed from a hydrant at the public works
facility at 1800 South Street. This water can then be trucked to the location where it will be used.
RESIDENT NOTIFICATION
The Contractor shall distribute notices provided by the City to the residents or businesses
owners that are affected by this work. The notice shall be delivered twenty-four (24) to forty
eight (48) hours before work begins at that location.
CONTROL BY CONTRACTOR
The Contractor shall be fully responsible for maintaining alignment and grade.
The Contractor shall set and maintain all intermediate points, offset points, lines, grades,
elevations, and offset elevations not set by the Engineer. The accuracy of the Contractor's
surveys and staking shall be their responsibility.
A reasonable amount of time shall be allowed by the Contractor after they call for inspections of
the form boards by the Engineer prior to placement of the concrete. The Contractor shall not
claim additional compensation for any delay due to the Engineer exercising this right, for any
corrective work which may be required as the result of the Contractor's errors or any removal
and replacement of items not inspected or approved.
PAVEMENT MAINTENANCE AND CLEANUP
The Contractor shall be responsible to maintain the roadway, driveways, and utility structures
void of all foreign materials deposited during the workday. At the end of each workday all
accumulated foreign material in the right of way or in any utility structure shall be removed. If
any large amount of material falls into any drainage structure it shall be removed immediately.
The Contractor shall maintain the worksite in a clean and acceptable manner. If in the opinion of
the Engineer the work site is not being maintained the City may elect to clean up the site and bill
the Contractor for the cost of the cleanup.
CONCRETE CURING AND SEALING
All exposed concrete surfaces constructed as part of this contract shall be cured according to
Article 1020.13 with the following exceptions:
Only the Membrane Curing Method specified in article 1020.13 (a) (4) using an IDOT approved
concrete curing and sealing compound and IDOT approved application equipment shall be
used.
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CITY OF GENEY A
2026 THIRD STREET PAVEMENT REPAIR
Concrete curing shall be included in the unit cost; no additional compensation will be allowed.
INCREASE, DECREASE OR DELETION OF QUANTITIES OR ITEMS
The Engineer reserves the right to add or delete quantities to this contract per these special
provisions and as allowed by the State.
SAW-CUTS
All saw cutting needed to separate the portion that will be removed from what will remain shall
be included in the unit price(s) submitted. No additional compensation will be allowed for saw
cutting.
INSURANCE
The coverage submitted shall be according to Article 107.27 of the Standard Specifications and
Supplemental Specifications. The City of Geneva and its agents shall be listed as additional
Insured.
SAFETY In accordance with generally accepted construction practices, the Contractor will be
solely and completely responsible for conditions of the job site, including safety of all persons
and property during performance of the work. These requirements will apply continuously and
not be limited to normal working hours.
Nothing contained in these insurance requirements is to be construed as limiting the extent of
the Contractor's responsibility for payment of damages resulting from his operations under this
Contract.
PARKWAY RESTORATION
WORK DESCRIPTION:
This work shall be done as described herein and according to Section 250 and Section 251 of
the Standard Specifications. The Contractor shall furnish and place topsoil, seed, fertilizer, and
hydraulic mulch (Method 3) see Article 251.03(c) of the Standard Specifications. The topsoil
shall be pulverized and placed to a compacted minimum depth of four (4") inches. The topsoil
will be placed in a manner such that after compaction and settling the final grade of the soil will
be at the same elevation as the top of the adjacent curb, sidewalk, or driveway. To minimize the
amount of material removed, the excavated material removed from the site can be reused to fill
all voids. Reused topsoil shall be capped with pulverized topsoil. All disturbed grassed areas will
be restored under this item.
No Sodding will be used in this contract. Instead, grassed areas will be restored by planting
Class 1, Lawn Mixture grass seed. Full payment for this item will be made when the grass has
germinated and is at least two (2") inches in height, covering no less than 75% of each planted
area. lnterseeding and fertilizing of the existing grass will be allowed if in the Engineers opinion
the existing turf was not excessively disturbed.
Method-3 shall not be used on slopes greater than 1 :3(V: H). This method consists of machine
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