RFP2027-08 Victor Lord Park Fencing -- Fields 8-11

MEMORANDUM
To: Parties Interested in RFP2027-08
From: Cindy Clack, Purchasing Manager
Date: September 30, 2026
Re: RFP2027-08 Victor Lord Park Fencing - Fields 8-11
RFP2027-08 is attached for your consideration. Anyone accessing this Request for Proposal from the
Barrow County website, www.barrowga.org is responsible for ensuring the latest documents are in their
possession including any addenda. All addenda, questions and answers will be posted on this site. This
site should be visited frequently to ensure awareness of any updates. Please ensure proposals are
submitted exactly as specified in the RFP. If you have any questions, please submit them in writing as
called for in the RFP.
Thank you.
Barrow County Board of Commissioners
30 North Broad Street; Winder, GA 30680
www.barrowga.org

REQUEST FOR PROPOSALS
RFP2027-08
VICTOR LORD PARK FENCING - FIELDS 8-11
BARROW COUNTY, GEORGIA
SEPTEMBER 30, 2026
DATE OF OPENING: OCTOBER 29, 2026
Barrow County Board of Commissioners
30 North Broad Street; Winder, GA 30680
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REQUEST FOR PROPOSALS RFP2027-08
VICTOR LORD PARK FENCING - FIELDS 8-11
Date: September 30, 2026
PURPOSE: The purpose of this request is to provide qualified contractors or companies
(hereafter called "vendors") with sufficient information to enable them to submit a
uniform proposal for the County's review for Victor Lord Park Fencing - Fields 8-11
(hereafter called "project") required by the Barrow County Board of Commissioners.
Also, to set forth a systematic method that will be fair and impartial to all parties
concerned and to generate a response that can be equally evaluated by the County. This
proposal will be evaluated and governed according to the Barrow County Purchasing
Policy.
GENERAL: Barrow County Board of Commissioners is interested in entering into an
agreement with a vendor that would provide services associated with Victor Lord Park
Fencing - Fields 8-11 at Barrow County Parks & Recreation Department.
OBJECTIVE: Barrow County Board of Commissioners desires to have Victor Lord
Park Fencing - Fields 8-11 at Barrow County Parks & Recreation Department located at
82 Maynard Street, Winder, Ga. 30680.
COMPLIANCE WITH THE REQUEST FOR PROPOSAL (RFP): Each prospective
vendor must comply with all requirements of this RFP. Notice is hereby given to all
vendors that if their submittals are defective or irregular, the same may be rejected
immediately. To facilitate comparative analysis and evaluation of submittals, it is desired
that a uniform format be employed in structuring each. The required format will coincide
with specifications given later in this notice. The vendor's degree of compliance with the
requirements of this notice will be a factor in the subsequent evaluation and possible
selection for providing designated services. All instructions are to be considered an
integral part of this RFP.
FIRM PRICE: Vendor shall provide a fixed price (lump sum) proposal to the County
for Victor Lord Park Fencing and Netting Services.
SECURITY: If the proposal pricing exceeds $250,000.00, the successful proposer will
be required to submit to Barrow County a performance bond and a payment bond, each in
an amount equal to one hundred percent (100%) of the total contract amount. Surety
companies executing Bonds must appear on the Treasury Department's most current list
(Circular 570 as amended) and be authorized to transact business in Georgia. Only
Barrow County bond forms will be accepted.
TERM: It is intended that Barrow County Board of Commissioners will enter into an
agreement with a vendor beginning at time of execution by Barrow County Board of
Commissioners with 90 days to complete the project.
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RIGHT TO SUBMITTED MATERIALS: All responses, inquiries, or correspondence
relating to or in reference to this schedule, exhibit, and other documentation by the
vendor shall be properly identified as to vendor and will become the property of Barrow
County when received. Barrow County will not be responsible for any expenses
incurred by any Vendor in the development of a response to this Request for Proposal
including any onsite (or otherwise) interviews and/or presentations, and/or supplemental
information provided, submitted, or given to the County or its representatives. Further,
the County shall reserve the right to cancel the work described herein prior to issuance
and acceptance of any contractual agreement/purchase order by the recommended
Vendor even if the Board of Commissioners has formally accepted a recommendation
CLARITY AND THOROUGHNESS: Barrow County must determine which vendor
best meets its immediate and long-term objectives. It is the proposing vendor's
responsibility to ensure that all information in the proposal is thorough and easily
readable by County. County, at its sole discretion, may reject any submittal that is
unclear in any way.
PRE-SUBMITTAL CONFERENCE:
Barrow County Parks & Recreation will offer an on-site MANDATORY pre-proposal
conference which will be held at the Barrow County Parks & Recreation Department
Offices, 175 2nd Street, Winder, GA 30680 on Friday, October 16, 2026, at 10:00
a.m. Proposers MUST attend to be eligible to submit a proposal.
INQUIRIES: Proposing vendors, or their representatives or agents, shall not contact
any members, or employees, of the Barrow County Board of Commissioners or any
Barrow County Elected Official or employee of any Barrow County Elected Official
regarding this RFP, proposal evaluation, or selection process from the time the RFP is
issued until the time a notification of intent to award is announced. Questions relating to
this RFP must be submitted in writing to Cindy Clack, Purchasing Manager (email:
cclack@barrowga.org). Deadline for questions is Monday, October 19, 2026, at 5pm
"Local Time". All questions submitted by this date will be answered and posted as an
addendum on the website www.barrowga.org.
RFP Schedule of Events
The following dates and times apply to this Request for Proposal (RFP):
Event Date Time
Issue Request for Proposal September 30, 2026
Pre-Submittal Conference October 16, 2026 10:00 AM Local Time
Deadline for Questions October 19, 2026 5:00 PM Local Time
Proposal Due Date October 29, 2026 2:00 PM Local Time
Proposal Opening October 29, 2026 2:00 PM Local Time
Note: All times are based on the designated Local Time for the issuing entity.
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SEALED PROPOSALS: Each proposal must be submitted in a sealed envelope,
addressed to the County. Each sealed envelope containing a proposal must be plainly
marked on the outside with "RFP2027-08 Victor Lord Park Fencing - Fields 8-11". If
a proposal is forwarded by mail, the sealed envelope containing the proposal must be
enclosed in another envelope to the attention of the County at the address shown below
and also plainly marked with "RFP2027-08 Victor Lord Park Fencing - Fields 8-11".
The County will not be responsible for late mail deliveries, and no proposal will be
accepted if received after the time stipulated by this RFP. No proposal may be
withdrawn or modified in any way after the deadline for RFP opening. FAILURE TO
COMPLY WITH THE ABOVE INSTRUCTIONS WILL DISQUALIFY THE
PROPOSAL.
PROPOSALS SHALL BE SUBMITTED TO:
Barrow County Board of Commissioners
Abril Olivas, County Clerk's Office
30 North Broad Street
Winder, GA 30680
Sealed proposals will be accepted in the Clerk's Office, no later than 2:00 PM "Local
Time" Thursday, October 29, 2026. Proposals will be opened in the Commission
Meeting Room on the Second Floor at 30 North Broad Street, Winder, Ga. 30680 at 2:00
PM "Local Time" Thursday, October 29, 2026. All proposals will be evaluated, and the
project will be awarded, if it is awarded, within 60 days of the proposal opening.
LIABILITY AND RISK MANAGEMENT: See attached Agreement for
Requirements.
PROPOSAL FORMAT: Vendor should submit an original (unbound) and four (4)
copies of the requested proposal. The proposal shall consist of the following in the
order shown:
* All pages are to be numbered sequentially, and closely follow the requested
formats. Page limits to the Proposal Response are as follows:
* Mandatory - Letter of Interest and Minimum Qualifications maximum limit of
two (2) pages typed and formatted to letter size (8.5" x 11") paper.
* Electronic Submittals are not allowed.
* Pricing - Use the attached "Victor Lord Park Fencing and Netting Services"
proposal form in submitting a lump sum price to County.
* References - Please complete the attached Refences Document.
* Agreement - SERVICES AGREEMENT: All submitted proposals are to include
an executed Services Agreement (the "Agreement") included in this package to
indicate a willingness to comply with all terms of the Agreement. Upon award of
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the Project to the winning vendor, the County will execute the Agreement. Please
be advised that the proposing vendor's execution of the Agreement prior to the
award of the Project does not constitute the acceptance of an offer by the County
or otherwise bind the County in any way until such time as the County executes
the Agreement. (Exhibits C, D, E and signature page must be executed. Please
leave date of agreement blank). Exhibits F.1 and F.2 will be required if the
proposal exceeds $250,000.00.
* Proposer Responsibility to Provide Full Response It is the Proposer's
responsibility to respond in a manner that does not require interpretation or
clarification by Barrow County Parks & Recreation.
* The Proposer is to provide all requested materials, forms, and information. The
Proposer is to ensure the materials submitted properly and accurately reflect the
Proposer's offering.
* During scoring and evaluation (prior to interviews if any), BCPR will rely upon
the submitted materials and shall not accept materials from the Proposer after the
Proposal Response deadline.
SELECTION PROCESS:
All Reponses that meet qualifications will move forward to be reviewed by the Response
Committee. The Proposal Evaluation Response Committee will evaluate proposals using
the criteria below. Responses will be evaluated, scored, and ranked.
Category Points 100
Experience and Qualifications 50
Project Pricing 45
References 5
DOCUMENTS: The following are included in this "Request for Proposal":
* Memo (1 Page)
* Request For Proposal (6 Pages)
* Scope of Work (5 Pages)
* Images Fields 8-11 (5 Pages)
* Fencing Measurements by Field (1 Page)
* Proposal Form (2 Pages)
* References Document (1 page)
* Agreement (22 Pages)
* Ethics Ordinance (30 Pages)
TOTAL: 73 PAGES
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PROPOSAL EVALUATIONS AND SELECTION PROCESS AND TIMELINE:
Proposals will be reviewed, and one proposal will be selected that, in the opinion of the
County, is most advantageous to meeting its needs. Evaluation will include
compensation. Barrow County reserves the right to reject any and all proposals
submitted, or where it may serve the best interest of the County, to request additional
information or clarification from those submitting proposals. The County, at its sole
discretion, also reserves the right to waive any informalities or technicalities relative to
any or all proposals. Where two or more vendors are deemed equal, the County reserves
the right to make the award to one of the vendors. At the County's discretion,
presentations may be requested as part of the evaluation process.
ASSIGNMENT OF CONTRACTUAL RIGHTS: It is agreed that the vendor selected
will not assign, transfer, convey, or otherwise dispose of a contract that results from this
invitation or his right, title, or interest in or to the same, any part thereof, without written
consent by Barrow County.
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RFP2027-08
Victor Lord Park Fencing - Fields 8-11
Scope of Work
1. PROJECT OVERVIEW
The Owner is soliciting competitive proposals from qualified fencing contractors for the
removal, preparation, and replacement of fencing at Victor Lord Park, Fields 8-11.
The selected Contractor shall furnish all labor, materials, equipment, tools, supervision,
transportation, disposal, and incidental services necessary to complete the work in
accordance with the requirements outlined in this Request for Proposal (RFP).
All work shall be performed in a professional manner and in accordance with applicable
codes, industry standards, and the specifications contained herein.
2. SCOPE OF WORK
The Contractor shall provide all labor, materials, equipment, and services necessary to
complete the following work.
2.1 Removal and Disposal
* Remove and properly dispose of all existing fencing at Fields 8-11, including all
existing service gates.
* Remove existing fence materials from the site and dispose of them in accordance
with all applicable laws and regulations.
* Exercise care during removal to avoid unnecessary damage to existing posts,
surrounding improvements, fields, turf, irrigation systems, utilities, and other site
features.
2.2 Existing Posts
Existing fence posts shall remain in place unless they are found to be:
* Bent
* Damaged

* Excessively rusted
* Structurally unsound
* Otherwise unsuitable for reuse
Posts approved for reuse shall be properly prepared prior to installation of the new fencing.
Preparation shall include, as applicable:
* Sanding
* Removal of rust, loose paint, coatings, and debris
* Priming
* Painting
Posts that cannot reasonably be restored for reuse shall be removed and replaced with
new posts meeting the applicable specifications outlined below.
3. NEW FENCE MATERIAL SPECIFICATIONS
All replacement fencing shall be black vinyl-coated chain-link fencing and shall conform to
the following minimum requirements.
Component Minimum Specification
Fence Type Black vinyl-coated chain-link
Backstop Area 6-gauge material, from foul pole to foul pole around the backstop
Outfield Area 9-gauge material
Top Rail 1-5/8"
Bottom Rail 1-5/8"
Line Posts 2-1/2"
Terminal Posts 3"
All materials shall be new, commercial-grade, and suitable for outdoor athletic-field
applications unless otherwise specifically approved by the Owner.

The finished installation shall provide a consistent, professional appearance throughout
Fields 8-11.
4. FIELD DIMENSIONS
Dimensions for each individual field are provided in the attached field drawings and
documents.
The Contractor shall review all provided dimensions and site information prior to
submitting a proposal.
The Contractor shall be responsible for field verification of existing conditions and
quantities as necessary to accurately prepare its bid.
Attached Documents
* Field 8 Dimensions
* Field 9 Dimensions
* Field 10 Dimensions
* Field 11 Dimensions
5. SERVICE GATES
All existing service gates at Fields 8-11 shall be removed and disposed of.
Replacement service gates shall be provided as required to maintain the existing
functionality and access configuration, unless otherwise directed by the Owner.
New gates shall match the adjacent fencing in material, finish, and overall appearance.
6. PROJECT SCHEDULE
The project shall be scheduled and performed within the following required timeframe:
Milestone Required Date
Earliest Authorized Start Date November 16, 2026
Required Substantial Completion Date February 12, 2027