Accommodations, Ridgecrest, California

Location:	Federal
Posted:	Oct 16, 2025
Due:	Nov 3, 2025
Agency:	Government of Canada
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Solicitation No:	W018-25A003
Publication URL:	To access bid details, please log in.

Description

File Number: W0138-25A003/B

Title: Accommodations – Ridgecrest, California

Department: Department of National Defence (DND)

Procurement Type: Solicitation of Offers

The Canadian Armed Forces (CAF) requires the provision of hotel amenities and accommodations services in Ridgecrest, CA, USA. The hotel, or hotels, must be within fifteen (15) miles, by road, from 1 Administrative Circle, Ridgecrest, California 93555.

Contract Term: Nov 17, 2025 – March 25, 2026

Number of Contracts: May be multiple depending on availability (priority for single establishment providing all rooms).

Basis of Selection: Lowest evaluated price meeting mandatory technical criteria.

Priority ranking:

1. All accommodations in one hotel (lowest cost).

2. Accommodations split across two hotels (lowest cost).

3. Partial offers providing at least 50% of required rooms in one establishment.

4. Other partial offers until requirement is fulfilled.

No security clearance required.

Submission Method: Open Bidding on Canada Buys.

Closing Date/Time: As indicated on page 1 of solicitation (Offerors must check).

Offer Sections:

- Section I: Technical Offer

- Section II: Financial Offer

- Section III: Offer Submission Form & Offeror Declaration Form

Validity Period: 60 days minimum from closing.

Offeror Requirements:

Must have legal capacity to contract.

Must comply with Canada’s Code of Conduct for Procurement.

Must meet obligations under the Ineligibility and Suspension Policy.

Must disclose integrity information and conflicts of interest.

Insurance requirements must be met.

Former Public Servants must complete declaration form.

Financial Details:

Basis of Payment: Fixed price (USD).

Customs duties included; applicable taxes extra.

Canada will not provide exchange rate risk protection.

Contract Information:

Contracting Authority:

Name: Alexandra Allan

Title: Materiel Acquisition and Support Specialist

Directorate: 1 CAD Procurement

Department: Department of National Defence

Tel: (204) 833-2500

Email: Alexandra.Allan@forces.gc.ca

Project Authority: To be provided at contract award.

Note: Documents may be submitted in either official language of Canada.

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Contract duration

The estimated contract period will be 4 month(s), with a proposed start date of 2025/11/17.

Trade agreements

Canada-Chile Free Trade Agreement (CCFTA)
Canada-Peru Free Trade Agreement (CPFTA)
Canada-Colombia Free Trade Agreement
Canada-Panama Free Trade Agreement
Canada-Honduras Free Trade Agreement
Canada-Korea Free Trade Agreement (CKFTA)
Canadian Free Trade Agreement (CFTA)
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Canada-Ukraine Free Trade Agreement (CUFTA)
Canada-UK Trade Continuity Agreement (Canada-UK TCA)

Reason for limited tendering

A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

None

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