City of Wheaton Art Wall Footing & Paver Restoration Project

NOTICE TO BIDDERS
INVITATION TO BID #26-193
CITY OF WHEATON ART WALL FOOTING & PAVER RESTORATION PROJECT
Issue Date: September 29, 2026
Last Date for Questions: No later than October 6, 2026 at 11:00 am (CST)
Due Date: No later than October 13, 2026 at 10:00 am (CST)
Bid Opening: October 13, 2026 at 10:00 am (CST) live in-person at Wheaton City
Hall located at 303 W. Wesley Street, Wheaton IL 60187 in the
Conley Meeting Room (lower level).
Prevailing Wages: All Contracts for the Construction of Public Works are subject to the
Illinois Prevailing Wage Act (820 ILCS 130/1-12).
DOES APPLY DOES NOT APPLY
Bid Submittal:
Submit a hard copy bid to:
City of Wheaton
303 W. Wesley Street - 1st Floor Finance Counter
Wheaton, IL 60187-0727
Attn: Tony Sperkowski, Procurement Officer
To be considered responsive, the following documents shall be included with your submittal:
Bid Bond (10%)
Cost Proposal Form (Exhibit D)
Notice of Deviations Form (Exhibit E)
References Form (Exhibit F)
Vendor Certification Form (Exhibit G)
Vendor Information Reporting Form (Exhibit H)
W-9 Form
The successful Vendor will be required to submit the following additional documents:
* Certificate of Insurance with signed endorsements
* Performance and Payment Bonds (100%)
* Signed Construction Services Agreement (Exhibit B)
Page 1 of 1
Notice to Bidders

EXHIBIT A
ITB #26-193 CITY OF WHEATON ART WALL FOOTING & PAVER RESTRATION PROJECT
INTRODUCTION
The City of Wheaton is seeking a qualified and experienced Contractor to furnish all labor,
materials, equipment, supervision, testing, coordination, and incidentals necessary to complete
the improvements identified in the Contract Documents. The work generally consists of
furnishing and installing a concrete footing and column, removing and reinstalling existing plaza
pavers, protecting existing site improvements and trees, maintaining site access and security, and
completing all associated restoration and cleanup.
PREVAILING WAGE ACT
Illinois Prevailing Wage Act (820 ILCS 130/1-12). DOES APPLY DOES NOT APPLY

SCOPE OF WORK
See the following Index to Special Provisions (Appendix A). Full size drawings, and the workable cost
proposal form have been uploaded as separate documents.
DUE DATE FOR WRITTEN QUESTIONS
All questions, either administrative or technical, shall be submitted via email to Tony Sperkowski at
asperkowski@wheaton.il.us no later than October 6, 2026, at 11:00 am (CST).
ADDENDA
All questions, requests for clarification, and revisions regarding this bid will be addressed through written
addenda and published on the City's website and Demandstar.com (Euna Open Bids). Each vendor shall
acknowledge receipt of all issued addenda on the cost proposal form (Exhibit D). By acknowledging
receipt of an addendum, each vendor acknowledges responsibility for reviewing and incorporating all
information and changes contained in the addendum into its bid submission. Failure to acknowledge
receipt of any issued addenda may result in rejection of the bid.
BID SUBMITTAL
Submittals shall be received no later than October 13, 2026, at 10:00 am (CST). Late submissions will
not be accepted. An original Bid Bond/Bid Deposit equal to 10% of bidders proposed amount shall be
included with each bid submittal. Copies will not be accepted.
Submit a hard copy bid to:
City of Wheaton
303 W. Wesley Street - 1st Floor Finance Counter
Wheaton, IL 60187-0727
Attn: Tony Sperkowski, Procurement Officer
All hard copy bids shall be submitted in a sealed package marked with the following information:
* ITB Name & Number
* ITB Closing Date
* ITB Closing Time
Page 1 of 3
Scope of Work

EXHIBIT A
ITB #26-193 CITY OF WHEATON ART WALL FOOTING & PAVER RESTRATION PROJECT
* Vendor Name and address
CONFIDENTIAL INFORMATION
Any BID material that is to be considered as proprietary or confidential in nature must be clearly marked
as such by the bidder. Failure to do so may result in information becoming a public record.
CONSTRUCTION SERVICES AGREEMENT (EXHIBIT B)
The attached 'Draft' Construction Services Agreement specifically outlines the contractual liabilities and
shall be used for this project. In submitting a bid, the Vendor agrees to enter into an agreement with
the City of Wheaton utilizing the attached standard Construction Services Agreement (Exhibit B).
BONDS
Bid Bond: A Bid Bond/Bid Deposit of 10% of the full contract price is required with your bid submittal.

Payment Bond: The successful Bidder shall provide an original Payment Bond equal to one hundred
percent (100%) of the full amount of the award.
Performance Bond: The successful Bidder shall provide an original Performance Bond equal to one

hundred percent (100%) of the full amount of the award.
Maintenance Bond: The successful Bidder shall be required to furnish a Maintenance Bond equal to
ten percent (10%) of the final contract price for the faithful performance of the Bidder's obligation to
maintain and keep in good repair, the work herein contracted to be done and performed for one (1) year
from the date of final acceptance by the City.
The cost of said bonds shall be included in the total bid amount.
INSURANCE (EXHIBIT C)
The awarded Contractor must carry and maintain adequate insurance consistent with the requirements
listed in Exhibit C-Insurance Requirements. Provide a current Certificate of Insurance with bid as proof
of insurance.
INVOICES
All invoices shall reflect the following applicable information: Agreement number, name of the Project,
name of the Contractor, and the services/deliverables with the price depicted in the same format as the
offer. When contractors file certified payroll with IDOL, they will receive a '.pdf confirmation' copy of
their submission. A copy of this '.pdf confirmation' shall be attached to all invoices. Not attaching the
confirmation page may cause delays in payment.
WAIVERS OF LIEN
* The first Application for Payment shall be accompanied by the General Contractor's partial waiver
of lien, called Waiver of Lien to Date, for the full amount of payment due.
* Each subsequent Application for Payment shall be accompanied by the General Contractor's
Waiver of Lien to Date, plus the partial waivers of lien of Labor, Subcontractors and Material
Suppliers who were included in the immediately preceding Application for Payment to the extent
of that payment.
Page 2 of 3
Scope of Work

EXHIBIT A
ITB #26-193 CITY OF WHEATON ART WALL FOOTING & PAVER RESTRATION PROJECT
* The final Application for Payment shall be accompanied by the Final Waiver of Lien for the full
amount of the Agreement from the General Contractor, Labor, Subcontractors, and Material
Suppliers, including those who have not previously furnished such final waivers.
PROJECT CLOSE OUT
* Verification of quality and completion of service.
* Completion of Punch List and all areas of non-compliance or incomplete tasks.
* Review Liquidated Damages.
* Review Retainage.
* Final Payment: Prior to authorization of Final Payment, the following documents shall be
submitted:
Completed Waivers and Liens.
o
Electronic confirmation from the Illinois Department of Labor for each submittal of
o
Certified Payroll.
Documented completion of the Punch List.
o
Written approval of the Project Manager.
o
Page 3 of 3
Scope of Work

EXHIBIT A
ITB#26-193 CITY OF WHEATON ART WALL &PAVER RESTORATION PROJECT
APPENDIX A
SPECIAL PROVISIONS
REMOVE AND RE-INSTALL EXISTING PAVER BRICKS
This work shall consist of the removal and reinstallation of existing pavers located within the
plaza area. The Contractor shall carefully remove and salvage all existing pavers and store them
in a safe, protected location for the duration of the footing and column construction.
Upon completion of the footing and column installation, the Contractor shall reinstall the
salvaged pavers to match the existing pattern and configuration.
Additional aggregate material shall be furnished and placed as necessary to fill voids resulting
from the footing installation. Aggregate shall be mechanically compacted, where necessary, to
minimize settlement. The aggregate material shall be suitable for use beneath pavers and shall
match the type and gradation of the aggregate currently in place.
The work shall include all cutting, fitting, and adjustment of pavers required to install the
pavers around the footing, including areas where the footing or associated construction
protrudes above the finished grade. Reinstalled pavers shall be placed to provide a neat,
uniform appearance and to match the existing plaza installation.
Payment for this work shall be made on a Lump Sum basis under the bid item REMOVE AND
RE-INSTALL EXISTING PAVER BRICKS. The Lump Sum price shall include all labor, equipment,
materials, aggregate, cutting, handling, storage, installation, compaction, and other work
necessary to complete the removal and reinstallation of the existing pavers in accordance with
the Contract Documents.
The Contractor shall be responsible for replacing any existing pavers that are damaged, broken,
lost, or discarded during removal, storage, construction, or reinstallation. Replacement pavers
shall match the existing pavers in type, color, size, pattern, and appearance to the extent
available. No additional compensation will be provided for the purchase or installation of
replacement pavers. All such costs shall be considered incidental to and included in the Lump
Sum price for REMOVE AND RE-INSTALL EXISTING PAVER BRICKS.
PROTECT EXISTING TREES
The Contractor shall take all necessary measures to protect existing trees located within or
adjacent to the work area from damage resulting from construction operations. Tree protection
measures shall be maintained for the duration of the work and shall comply with the Contract
Documents and the requirements of the Owner.

EXHIBIT A
ITB#26-193 CITY OF WHEATON ART WALL &PAVER RESTORATION PROJECT
The Contractor shall submit proposed materials and methods for tree protection to the Owner
for review and approval prior to installation or use.
This work shall be considered included to the Contract and shall not be measured or paid for
separately. The Contract price shall include all labor, materials, equipment, installation,
maintenance, removal, and other costs necessary to provide complete protection of the
existing trees throughout construction.
SITE ACCESS
The Contractor shall take all necessary precautions to protect adjacent and existing
improvements from damage during access, excavation, trenching, and other construction
operations. The Contractor shall protect existing curbs, pavers, landscape beds, landscaping,
pavement and other adjacent areas that may be affected by construction activities.
Rubber-tired or rubber-track equipment shall be used where necessary to minimize damage to
existing curbs, pavement and other adjacent improvements. Where construction equipment or
materials must pass over or operate adjacent to existing landscape beds, pavers, or other
susceptible surfaces, the Contractor shall provide and use plywood or other suitable protective
measures to prevent damage.
Any existing curb, pavers, landscape beds, landscaping, pavement, or other adjacent
improvements damaged as a result of the Contractor's operations shall be repaired or replaced
by the Contractor at no additional cost to the Owner. Repairs and replacements shall restore
the affected areas to conditions equal to or better than those existing prior to construction and
shall be subject to the Owner's approval.
This work shall be considered included to the Contract and shall not be measured or paid for
separately. The Contract price shall include all labor, materials, equipment, protection
measures, repairs, replacement, and other costs necessary to complete this work.
WATER METER
Water for construction purposes is available from City-owned fire hydrants. The Contractor
shall obtain an water meter from the City's Water Division prior to using any City-owned
hydrant. A $750.00 deposit is required to obtain the water meter.
The Contractor shall not operate or draw water from any City-owned hydrant without an
approved water meter and hydrant wrench properly installed and authorized for use. The use
of a City-owned hydrant without a meter and hydrant wrench is strictly prohibited.

EXHIBIT A
ITB#26-193 CITY OF WHEATON ART WALL &PAVER RESTORATION PROJECT
The City reserves the right to issue citations or tickets to any Contractor found using a City-
owned hydrant without an approved water meter. Any fines, penalties, fees, or other costs
resulting from unauthorized hydrant use shall be the sole responsibility of the Contractor.
The Contractor shall comply with all applicable City requirements, regulations, and procedures
governing the use of City-owned hydrants and shall coordinate with the City's Water Division as
necessary to obtain and maintain the required water meter.
CONCRETE WASHOUT
The Contractor shall provide and maintain an approved concrete washout area or washout
basin for each concrete pour. The washout facility shall be properly sized, maintained, and
located to prevent the discharge of concrete wash water, slurry, or other concrete-related
materials onto the ground, pavement, storm sewer system, or adjacent areas.
The Contractor shall remove the concrete washout facility and properly dispose of all
accumulated materials within 48 hours following completion of the associated concrete work
or sooner if the washout basin reaches capacity.
Overflowing washout facilities are strictly prohibited. The Contractor shall monitor the washout
facility and take immediate action to prevent overflow. Any concrete wash water, slurry, or
other material that leaves the designated washout vessel shall be considered a violation and
may be subject to fines, penalties, or other enforcement action by the Owner or applicable
regulatory authority.
The Contractor shall be responsible for all costs associated with providing, maintaining,
relocating, cleaning, removing, and properly disposing of the concrete washout facility and
accumulated materials. No additional compensation will be provided for this work as it will be
considered included in the contract.
FURNISH AND INSTALL FOOTING AND COLUMN SPECIAL
This work shall include all labor, materials, equipment, testing, layout, and incidentals
necessary to furnish and install the footing and column as shown on the Contract Plans.
The Contractor shall comply with all requirements contained in the Structural General Notes
shown on the Contract Plans. The footing detail provided on the Plans is intended for bidding
purposes. The Contractor shall construct the footing and column in accordance with the
Contract Plans, Structural General Notes, and all applicable specifications.
The Contractor shall furnish and install all reinforcing steel in accordance with the size, spacing,
configuration, dimensions, and required concrete cover shown on the Plans. The footing and

EXHIBIT A
ITB#26-193 CITY OF WHEATON ART WALL &PAVER RESTORATION PROJECT
column shall be constructed to the dimensions, elevations, depths, and widths indicated on the
Plans.
The Contractor shall contact the City of Wheaton Building Department to schedule a pre-pour,
and final footing inspection. Failure to perform inspections shall result in removal if the
footing at the Contractor's expense and a new footing poured with the proper inspection at
no cost to the City.
The Contractor shall coordinate the installation and location of all cast-in-place anchors with
the Contractor responsible for installation of the projector. Anchor spacing, location, and
elevation shall be verified with the proposed projector installation prior to placement of the
concrete to ensure proper alignment and compatibility. Any required coordination or
adjustments necessary to accommodate the projector installation shall be included in this work.
The Contractor shall provide concrete cylinders for quality-control testing. Concrete cylinders
shall be taken in accordance with the applicable testing requirements and shall be tested for
compressive strength at 7, 14, and 28 days. Test results shall be submitted to the Engineer for
review and acceptance.
The work shall be paid for on a Lump Sum basis under the applicable bid item. The Lump Sum
price shall include all labor, materials, equipment, and incidentals necessary to complete the
footing and column, including, but not limited to:
* Layout and field verification.
* Reinforcing steel and accessories.
* Cast-in-place anchors and related coordination.
* Concrete and aggregate.
* Forms and formwork.
* Chamfers and formed edges.
* Concrete testing and testing cylinders.
* Placement, finishing, curing, and protection of concrete.
* Weather protection measures.
* Temporary heating, portable heaters, blankets, or other measures necessary to protect
the concrete when temperatures fall below freezing.
* All other labor, materials, equipment, coordination, and incidentals necessary to provide
a complete footing and column installation in accordance with the Contract Documents.
No additional compensation will be provided for any materials, equipment, labor, testing,
coordination, weather protection, or other work necessary to complete the footing and column
as specified.

EXHIBIT A
ITB#26-193 CITY OF WHEATON ART WALL &PAVER RESTORATION PROJECT
WORK PERFORMED BY OTHERS
The exact location of the footing for the line item (FURNISH AND INSTALL FOOTING AND
COLUMN SPECIAL), shall be provided by others. The Contractor shall provide a minimum of 48
hours' notice prior to commencing work to allow sufficient time for the footing layout to be
completed.
The City shall trim all trees that conflict with the proposed construction. The Contractor shall
assess the space required to perform the work and contact the Forestry Superintendent if any
trees require trimming.
The City shall remove all uplighting fixtures that conflict with the proposed work. The City shall
re-affix the fixtures prior to the installation of the paver bricks.
Installation of the projector poles shall be performed by others. The Contractor shall be
responsible for verifying that the bolt patterns match the proposed pole bases to ensure proper
installation. Drilling or modification of the pole supports in the field is not permitted.
SPECIAL EVENTS
The plaza hosts several events during November and December. The Contractor shall minimize
disruptions to scheduled events while work is in progress.
Events typically occur on Saturdays; therefore, no work shall be permitted on weekends. All
work shall be completed by 3:00 PM each Friday to allow sufficient time for event setup. Work
on Sundays is strictly prohibited.
The Contractor shall secure the site and complete all required cleanup and sweeping by 3:00
PM each Friday. The site shall remain in a clean, orderly, and safe condition throughout the
event period.
No additional compensation will be given for this item, but instead, shall be included in the
contract.
PORTABLE TOILET
The Contractor shall provide one portable toilet for use at the project site. The portable toilet
shall be cleaned and serviced on a weekly basis, or more frequently as required to maintain a
clean and sanitary condition.
The location of the portable toilet shall be determined by the Engineer. At the end of each
workday, the Contractor shall secure the portable toilet and relocate it, if necessary, to a
location that minimizes the potential for vandalism or damage during non-working hours.

EXHIBIT A
ITB#26-193 CITY OF WHEATON ART WALL &PAVER RESTORATION PROJECT
No additional compensation will be given for this item, but instead, shall be included in the
contract.
TRAFFIC CONTROL AND SITE PROTECTION
The Contractor shall furnish and maintain all barricades, fencing, warning devices, and other
safety measures necessary to restrict access to the project site during non-working hours,
including evening hours.
All open holes, excavations, and other hazards shall be properly barricaded and illuminated to
provide adequate warning to pedestrians and prevent unauthorized access. Barricades and
safety devices shall be inspected regularly, and any deficiencies identified shall be corrected by
the Contractor immediately.
The Contractor shall use temporary fencing to secure the project site, subject to review and
approval by the Engineer in the field. The Engineer shall determine whether the proposed
fencing or other site-security measures create conflicts with pedestrian access, scheduled
events, or other site activities. The Contractor shall modify the site-security measures as
directed by the Engineer.
All costs associated with traffic control and site protection shall be considered included to the
Contract and shall include all labor, materials, equipment, and incidentals necessary to
complete the work.
FINAL SITE CLEANUP
The Contractor shall thoroughly sweep and clean the project site prior to acceptance of the
work. Cleanup shall include the removal of all concrete spills, overspill, debris, and other
construction-related materials from the site and adjacent areas.
The Contractor shall restore any landscaped areas, planting beds, pavement or other site
improvements damaged as a result of the construction activities. Landscape restoration shall be
completed to the satisfaction of the Engineer prior to acceptance of the work.
All costs associated with site cleanup, concrete removal, and landscape restoration shall be
considered included in the Contract and shall include all labor, materials, equipment, and
incidentals necessary to complete the work.
CONTRACT COMPLETION DATE
The Contractor shall complete all work, including paver restoration, no later than December 18,
2026. Failure to achieve Substantial Completion by this date shall result in a reduction of the
amount otherwise due to the Contractor as a penalty, in accordance with the Contract
Documents.