City of Wheaton Water Service Materials

NOTICE TO BIDDERS
INVITATION TO BID #26-220
CITY OF WHEATON WATER SERVICE MATERIALS
Issue Date: September 29, 2026
Last Date for Questions: No later than October 7, 2026 at 11:00 am (CST)
Due Date: No later than October 13, 2026 at 11:00 am (CST)
Bid Opening: October 13, 2026 at 11:00 am (CST) live in-person at Wheaton City
Hall located at 303 W. Wesley Street, Wheaton IL 60187 in the
Conley Meeting Room (lower level).
Bid Submittal:
The City will accept electronic (via DemandStar) or hard copy submittals. Please only bid through one system:
either paper or electronic, not both.
Submit a hard copy bid to:
City of Wheaton
303 W. Wesley Street - 1st Floor Finance Counter
Wheaton, IL 60187-0727
Attn: Tony Sperkowski, Procurement Officer
E-Bidding via DemandStar:
The Vendor's complete PDF response shall be uploaded into DemandStar.com prior to October 13, 2026, at
11:00 am (CST).
To be considered responsive, the following documents shall be included with your submittal:
Cost Proposal Form (Exhibit D)
Notice of Deviations Form (Exhibit E)
References Form (Exhibit F)
Vendor Certification Form (Exhibit G)
Vendor Information Reporting Form (Exhibit H)
W-9 Form
The successful Vendor will be required to submit the following additional documents:
* Certificate of Insurance with signed endorsements
Page 1 of 1
Notice to Bidders

EXHIBIT A
INVITATION TO BID #26-220
CITY OF WHEATON WATER SERVICE MATERIALS
INTRODUCTION
The City of Wheaton is accepting competitive bids for Water Service Materials.
SCOPE OF WORK
All Materials shall be as specified below or approved equal, produced in North America and be the current year
model. All brass shall be "No-lead", meeting the requirements of the Reduction of Lead in Drinking Water Act.
Unit prices shall remain fixed for one (1) year after the start of the contract. Estimated quantities are listed on
the Cost Proposal form. Materials may be shipped to multiple locations in Wheaton, IL.
Water Main
Unless approved in writing all water main shall be 8" minimum size Class 52 Zinc-coated Ductile Iron pipe.
If PVC water main is allowed, it must be approved in writing and shall be Certa-Lok PVC or equal. The design
shall include two #10 Solid Insulated Copper tracer wires that terminate in a Copperhead Tracer Wire Access
Box at each end. Shop drawings of the tracer wires must be submitted and approved for all PVC water main.
Polyethylene Wrap
All ductile iron water main and fittings shall be encased with linear low-density V-Bio Enhanced polyethylene
wrap, 8 mils thick. Polyethylene wrap shall be secured with polyethylene tape at overlaps, ends, and every four
feet along the pipe barrel.
Fire Hydrants
Mueller Super Centurian A-421, 412 inch valve opening with 6-inch flange x mechanical A-2362 resilient wedge
valve attached. All bolts shall be stainless steel on all valves and hydrants.
Gate Valves
Mueller A-2361 resilient wedge gate valve OR American Series 2500 resilient wedge valve.
Mechanical Joints
EBAA Iron Megalug mechanical joint restraint gland.
Tapping Valves
Mueller A-2361 flange x mechanical joint resilient wedge valve OR American Series 2500 flange x mechanical
joint resilient wedge valve.
Tapping Sleeves
Smith-Blair 665 stainless steel tapping sleeve with stainless steel flange OR Ford FTSS stainless tapping sleeve
with stainless steel flange.
Valve Boxes
Tyler Union 664S screw type cast iron two-piece valve box.
Note: Plastic valve boxes or plastic extensions are not allowed.
Page 1 of 4
Scope of Work

EXHIBIT A
INVITATION TO BID #26-220
CITY OF WHEATON WATER SERVICE MATERIALS
Valve Box Adaptor II
a. Type A Gate Valves - 4"-6" Mueller, 4"-6"-8" AFC
b. Type B Gate Valves - 8" Mueller, 10"-12" AFC
c. Type D Gate Valves - 10" Mueller
d. Type E Gate Valves - 12" Mueller, 16" AFC
Valve box extensions shall be Tyler Union #58, #60 or Tyler Union #69 riser.
End Caps
Class "A" pipe: Tyler Union Mechanical Joint Cap.
Class "B-C-D" pipe: Tyler Union MJ x PE Dual-Purpose Cutting-in Sleeve with Tyler Union Mechanical Joint
Cap.
Service Fittings
Corporation Cock
Mueller 300 Ball Corporation Valve B-25000N OR Ford Corporation Stops FB600-size-NL.
Corporation Cock Quarter and Eighth Bends - 34", 1", 1 14", 1 12" and 2"
Mueller brass with compression ends and swivel nut. Flare nut, non-swivel accepted on sizes where others
aren't
made.
Mueller P-15075N, P-15076N OR Ford brass with compression ends and swivel nut. Flare nut, non-
swivel accepted on sizes where others aren't made. Ford LA04-size-NL, L04-size-NL.
Curb Stop
Mueller 300 Ball Curb Valve P-25155N OR Ford Ball Valve Curb Stop B44-sizeM-NL.
Curb Box
Mueller H-10300 curb box with Minneapolis Pattern Base.
Service Saddles
Smith-Blair Model 317 Epoxy Coated Ductile Iron with double stainless-steel strap.
Repair Clamps
2" - 12": Smith-Blair 261, Ford FS1, Mueller 540, Cascade CR1, Romac SS1, or PowerSeal
3121AS 16": Smith-Blair 263, Ford FS2, Mueller 550, Cascade CR2, Romac SS3, or
PowerSeal 3122AS
Page 2 of 4
Scope of Work

EXHIBIT A
INVITATION TO BID #26-220
CITY OF WHEATON WATER SERVICE MATERIALS
COST PROPOSAL FORM (EXHIBIT D)
A Cost Proposal form is attached as a separate 'workable' form so that you can input information directly
into the spreadsheet. Please return the workable Cost Proposal with your response.
BASIS FOR AWARD
Awards will be made to the responsive and responsible bidder submitting the lowest unit price for each
item. A contract will be issued to each successful vendor.
QUESTIONS
All questions or requests for clarification, either administrative or technical, about this bid shall be
submitted via email to Tony Sperkowski at asperkowski@wheaton.il.us prior to October 7, 2026, at
11:00 am (CST). Questions/clarifications will be responded to in the form of a written addenda and
published on the City's website.
ADDENDA
All questions, clarifications or revisions regarding this bid will be issued via a written addendum and published
on the City's website and on DemandStar.com (Euna Open Bids) Each Vendor shall acknowledge receipt of
any addenda on the Cost Proposal form (Exhibit D). Each Vendor, by acknowledging receipt of any addenda,
is responsible for the content of the addenda and any changes to the bid. Failure to acknowledge issued
addenda may cause the bid submittal to be rejected.
BID SUBMITTAL
Submittals shall be received no later than October 13,2026, at 11:00 am (CST). Late submissions will not
be accepted.
Submit your bid to:
City of Wheaton
303 W. Wesley Street - 1st Floor Finance Counter
Wheaton, IL 60187-0727
Attn: Tony Sperkowski, Procurement Officer
If submitting a hard-copy bid, the proposal shall be enclosed in a sealed package and clearly marked with
the following information. Alternatively, PDF copies of proposals may be submitted electronically
through DemandStar.com (Euna Bids).
* Bid Name & Number
* Bid Closing Date
* Bid Closing Time
* Vendor Name and address
IF SUBMITTING A HARD COPY BID, DO NOT SUBMIT PERFORATED PAGES, NOR BIND YOUR BID IN
ANYTHING OTHER THAN PAPER CLIPS OR BINDER CLIPS.
Page 3 of 4
Scope of Work

EXHIBIT A
INVITATION TO BID #26-220
CITY OF WHEATON WATER SERVICE MATERIALS
E-BIDDING VIA DEMANDSTAR:
The Vendor's complete PDF response shall be uploaded into DemandStar.com prior to October 13, 2026, at 11:00
am (CST).
It is the sole responsibility of the Vendor to ensure that their proposal is delivered by the stated RFP
opening date/time. The City is not responsible for misdirected proposal packages.
CONFIDENTIAL INFORMATION
Bidders considering requests to be proprietary and confidential should submit an additional redacted offer.
Failure to do so may result in information becoming available to the public.
COSTS INCURRED IN RESPONDING
The City will not be responsible for any expenses incurred in preparing and submitting a bid.
The City reserves the right to reject any and all bids, to waive any minor irregularities in the ITB process,
and to select the firm that best meets the needs of the City of Wheaton. The City appreciates your interest
and looks forward to receiving your proposal.
Page 4 of 4
Scope of Work

EXHIBIT A
INVITATION TO BID #26-220 CITY OF WHEATON WATER SERVICE MATERIALS
GENERAL INSTRUCTIONS FOR REQUEST FOR QUOTATION
Solicitations are open to all qualified firms actively engaged in providing the services specified and inferred.
Active engagement will be verified via references.
1) SUBMISSION OF QUOTES:
a) Quotes shall be submitted on the forms provided in this solicitation package.
b) Quotes must be received by the City of Wheaton at the designated place and before the designated
time.
c) No quote which is received after the time scheduled will be considered.
d) The City will not provide any reimbursement for the cost of developing or presenting quotes or
demonstrations relating to proposals in response to this request.
e) Failure to include the requested information or follow the directions set forth herein may have a negative
impact on the evaluation of the quote.
2) COMMUNICATIONS REGARDING THIS SOLICITATION:
a) Contacts for this specific solicitation are listed on the Notice to Bidders.
b) Any communications regarding this solicitation should be sent via e-mail to the Procurement Officer at
procurement@Wheaton.il.us.
3) INVESTIGATION:
a) It shall be the responsibility of the bidder/proposer to make any and all investigations necessary to
become thoroughly informed of what is required and specified in the solicitation.
b) No plea of ignorance by the bidder/proposer of conditions that exist, or that may hereafter exist, as a
result of failure or omission on the part of the bidder/proposer to make the necessary examinations and
investigations, will be accepted as a basis for varying the requirements of the City or the compensation
to the bidder/proposer.
c) It is the responsibility of the Proposer to seek clarification of any requirement that may not be clear.
Questions concerning this request shall be submitted via e-mail to the attention of the Procurement
Officer by the last date for questions as reflected on the cover page of this document. A written response
in the form of an addendum will be forwarded to all firms invited to submit quotations.
d) Proposers shall acknowledge the receipt of any addendum on their Proposal Form.
4) CHANGES TO and CLARIFICATIONS OF SOLICITATION DOCUMENTS:
a) It is the responsibility of all bidders/proposers to:
i) Examine the entire solicitation package; and
ii) Seek clarification of any requirement that may not be clear; and
iii) Check all responses for accuracy before submitting a quote.
b) Any interpretation, correction or change of the RFQ will be made by Addendum.
i) Interpretations, corrections, and changes to the solicitation documents made in any other manner
will not be binding.
Page 1 of 6
General Instructions for Request for Quotation

EXHIBIT A
INVITATION TO BID #26-220 CITY OF WHEATON WATER SERVICE MATERIALS
GENERAL INSTRUCTIONS FOR REQUEST FOR QUOTATION
ii) The bidder/proposer shall not rely upon verbal interpretations, corrections, and changes, and should
submit their inquiry in writing via e-mail to the Purchasing Officer and request written clarification
in the form of an addendum.
iii) The Purchasing Officer will not be responsible for oral clarifications.
c) Negligence in preparing a quote confers no right of withdrawal after due time and date.
d) All work must be performed according to manufacturer's stated recommendations. If said
recommendations conflict with any of the stated specifications, issues should be addressed in writing to
the Purchasing Officer prior to submitting quote/proposal.
e) If said recommendations include required services not listed within the specifications:
i) Said required services must be considered as inherent to the City's requirements and specifications
and proposals should include said services; and
ii) Issues should be addressed in writing to the Purchasing Officer and City Agent prior to submitting
quote.
f) All work to be performed consistent to industrial performance standards.
5) SPECIAL CONDITIONS: Wherever special conditions are written into the Specifications which are in
conflict with conditions stated in these Instructions for Quotation the conditions stated in the
Specifications shall take precedence.
6) ALTERNATE QUOTES and DEVIATIONS TO REQUIREMENTS: The Specifications are prepared to describe
the goods and/or services which the City deems to be in its best interests to meet its performance
requirements.
a) These Specifications shall be considered the minimum standards expected of the Contractor.
b) The Specifications are not intended to exclude potential Contractors.
c) Parties desiring to quote on items which deviate from the stated specifications, but which they believe
to be equal to or greater than what is required, may do so - but all alternatives and specification
deviations must be separately listed and clearly noted, and a justification for each shall be stated on the
form provided in the solicitation package.
d) If the bidder is unable to meet any of the Specifications as outlined herein, it shall also separately list all
requested deviations from the Specifications, with justification attached for each deviation.
e) If the bidder does not indicate alternatives to or deviations from the Specifications, the City shall assume
it is able to fully comply with these Specifications.
f) The Purchasing Officer reserves and shall have the right to make recommendations to the Corporate
Authorities or department heads as the case may be regarding specification deviations and alternate
quotes in a manner that best meets the needs of the City.
i) The Purchasing Officer shall be the sole and final judge of compliance with all Specifications.
ii) The Purchasing Officer shall be the sole and final judge as to whether any alternative or deviation is
of an equivalent or better quality of service.
iii) The Purchasing Officer further reserves the right to determine the acceptability or unacceptability of
any and all alternatives or deviations, and, if warranted, to negotiate the effects and costs of such
alternatives and deviations prior to reaching a decision regarding the award of the Agreement.
Page 2 of 6
General Instructions for Request for Quotation

EXHIBIT A
INVITATION TO BID #26-220 CITY OF WHEATON WATER SERVICE MATERIALS
GENERAL INSTRUCTIONS FOR REQUEST FOR QUOTATION
g) If a party wishes to submit more than one quote, each quote after the first is to be considered an
ALTERNATE. Each additional quote shall be clearly identified as alternate.
7) CAPABILITY: The City, in its discretion, reserves the right to determine the competence, as well as the
financial and operational capacity, of any party submitting a quote.
a) Upon request of the City, the party submitting the quote shall furnish evidence as may be required by
the City to evaluate its ability and resources to accomplish the services required by the specifications
herein.
b) Samples of items, when required, shall be submitted:
i) Within the time specified and at no expense to the City.
ii) If not destroyed in testing, samples will be returned at the bidder's request and expense.
iii) Samples which are not requested for return within thirty (30) days will become the property of the
City.
c) Parties submitting quotes may be required to affect a demonstration of the item/service being quoted
if the City feels it has insufficient knowledge of the item's operation or performance capability. Such
demonstration must be at a site convenient and agreeable to the affected City personnel.
d) Parties submitting quotes may be required to provide references of current or past customers with
current contact information and description of services.
e) Parties submitting quotes may be required to provide evidence of financial viability.
8) PERMITS AND LICENSES: The successful Contractor shall be responsible for obtaining, at their own
expense, all permits and licenses which may be required to complete the Agreement, unless it is stated
within the solicitation documents that such fees will be waived.
9) ALL PRICES QUOTED:
a) Shall represent the entire cost in accordance with the Agreement/Specification documents and no
subsequent claim will be recognized for any increase in wage scales, material prices, cost indexes,
or any other rates affecting the industry or this project.
i) Unit prices shall be shown for each unit specified on the proposal page, and shall include all
packing, crating, freight and shipping charges and cost of unloading supplies at destination
unless otherwise stated in the solicitation documents.
ii) The hourly labor cost, if requested on the proposal form, must include all costs associated with
this service. Hourly rate shall include but not be limited to salaries, benefits, taxes, overtime,
overhead, and profit.
iii) All costs associated with delivery, equipment, and installation and/or maintenance services
shall be included in the stated price on the proposal page.
b) Surcharges or add on costs shall NOT be accepted unless by prior written approval of the
Purchasing Officer.
10) PRICES:
a) In case of mistake in extension of price, unit price shall govern.
Page 3 of 6
General Instructions for Request for Quotation

EXHIBIT A
INVITATION TO BID #26-220 CITY OF WHEATON WATER SERVICE MATERIALS
GENERAL INSTRUCTIONS FOR REQUEST FOR QUOTATION
11) TAXES:
a) Unit prices shall not include any local, state, or federal taxes. The City is exempt, by law, from paying
i) State and City Retailer's Occupation Tax,
ii) State Service Occupation Tax,
iii) State Use Tax and
iv) Federal Excise Tax.
v) The City's Sales Tax Exemption Number is E99974312.
b) The Contractor shall also pay all Federal, State, and local taxes, including sales tax, social security,
workers' compensation, unemployment insurance, and any other tax which may be chargeable against
labor, material, equipment, or real estate.
12) DISCOUNTS:
a) Cash discounts for payment within thirty (30) days or more may be considered in awarding the
solicitation.
b) Discounts of less than thirty (30) days will not be considered in the evaluation.
c) Where the net quote is equal to a quote with the cash discount deducted, the award shall be made to
the net quote.
d) Discounts will be figured from the date of receipt of a proper invoice.
13) ENVIRONMENTAL REQUIREMENTS: The City of Wheaton is committed to a green environment.
a) Products used in servicing the City of Wheaton should be selected based on energy efficiency, fuel
efficiency, environmentally friendly, green-approved products, and the reduction of waste.
b) Where alternate products are available, the environmental impact of the products shall govern which
is used.
14) INVOICING:
a) Payment will be made within thirty days following:
i) Delivery, and acceptance of product/services, and
ii) Receipt of an invoice, certificate of origin, tax forms, and any other required paperwork.
b) For all jobs quoted as time and material and/or all extra work; all material costs listed within the invoice,
or specifically called out for within the specification, must be itemized on the invoice and accompanied
by backup paperwork including contractor's supplier's invoice; work order and statement of warranty.
15) SIGNATURES AS OFFER:
a) Under the conditions of the Uniform Commercial Code, the signing of the quote by the Contractor
constitutes an "Offer". If accepted by the City, the proposal becomes an Agreement.
i) Any terms and conditions included in additional documents required by the successful proposer,
when in conflict with the instructions, special provisions, specifications, and addenda of the
solicitation request, shall be superseded by this solicitation document and all here within.
Page 4 of 6
General Instructions for Request for Quotation

EXHIBIT A
INVITATION TO BID #26-220 CITY OF WHEATON WATER SERVICE MATERIALS
GENERAL INSTRUCTIONS FOR REQUEST FOR QUOTATION
b) Each quote for individuals or sole proprietorships shall be signed by a person with the authority to enter
into legal binding agreements. Said individual shall use his usual signature.
c) Quotes by partnerships shall be signed with partnership name by one of the members of the partnership,
or an authorized representative, followed by the signature and title of the person signing.
d) Quotes by corporations shall be signed with the name of the corporation, followed by the signature and
title of person authorized to bind it in the matter.
16) WITHDRAWAL OF QUOTES:
a) Quotes may be withdrawn at any time prior to the scheduled opening or due date.
b) Quotes may not be withdrawn after the opening or due date without the approval of the Purchasing
Officer.
i) Requests to withdraw a quote shall be in writing, properly signed and received by the Purchasing
Officer prior to the opening.
17) ACCEPTANCE OF QUOTES: The City reserves the right:
a) To reject any or all quotes, or
b) To waive any informality, technical requirement, deficiency, or irregularity in the quote received.
18) AWARD: Except as otherwise may be stated in the Special Provisions, award shall be made:
a) Within thirty (30) days from the due date unless stated otherwise within this document.
b) To the lowest responsive responsible bidder meeting specifications at the unit price or prices shown.
c) To the Contractor whose proposal best meets the selection criteria stated within the Specifications.
d) As deemed in the best interests of the City by its Corporate Authorities based on the totality of lawful
considerations.
19) DEFAULT:
a) In case of default by the Contractor, the City will procure articles or service from other sources and hold
the Contractor responsible for any excess cost incurred as provided for in Article 2 of the Uniform
Commercial Code.
b) The City reserves the right to cancel the whole or any part of the Agreement if the Contractor fails to
perform any of the provisions in the Agreement or fails to make delivery within the time stated.
c) The Contractor will not be liable to perform if situations arise by reason of strikes, acts of God or the
public enemy, acts of the City, fires, or floods.
20) PATENTS: The successful Contractor agrees to protect, defend, and save the City harmless against any
demand for payment for the use of any patented material process, article, or device that may enter into
the manufacture, construction, or form a part of the work covered by the Agreement.
21) PREVAILING WAGE: Where applicable, any successful Contractor entering into an Agreement with the
City of Wheaton, and any subcontractor of the successful Contractor, shall comply with all of the
provisions of the Prevailing Wage Act, 820 ILCS 130/1 et seq. or any successor statute.
Page 5 of 6
General Instructions for Request for Quotation