RFP 27-24/AB COMPREHENSIVE PLANNING, URBAN DESIGN, AND RELATED SERVICES

REQUEST FOR PROPOSALS - PROFESSIONAL SERVICES
ARCHITECTURE AND ENGINEERING
ISSUE DATE: RFP #: NGIP CODE:
SEPTEMBER 8, 2026 27-24/AB 91827; 91892; 91889; 91863
DATE/TIME OF CLOSING: BUYER NAME: COMMODITY:
COMMUNITY DEVELOPMENT
OCTOBER 8, 2026 @ 11:00AM EST ALICIA BROWN
AND URBAN DESIGN
CONSULTING
THE CITY OF HAMPTON IS SEEKING PROPOSALS FROM QUALIFIED OFFERORS TO PROVIDE
COMPREHENSIVE PLANNING, URBAN DESIGN, AND RELATED SERVICES ON AN ON-CALL AS NEEDED
BASIS FOR A VARIETY OF CITYWIDE, NEIGHBORHOOD, CORRIDOR, REDEVELOPMENT, WATERFRONT,
AND TOPICAL PLANNING ACTIVITIES.
ACKNOWLEDGE RECEIPT OF ATTACHMENTS: A B C D (Please initial)
ACKNOWLEDGE RECEIPT OF ADDENDUM (S): 1 2 3 4 (Please initial)
Pre-Proposal Conference - N/A
OFFEROR NAME:
COMPETITIVE NEGOTIATION. This Request for Proposals ("RFP") is subject to the competitive negotiation provisions outlined
in Virginia Code 2.2-4302.2. In addition, the City requires that proposals be sealed. Sealed proposals will be received in the
Issuing Office or via DemandStar (www.demandstar.com) until Closing Date and Closing Time as specified in this solicitation
including any addenda issued by this office. Proposals received by telephone, email, facsimile, or any other means of electronic
transfer shall not be accepted. The City of Hampton is not responsible for late delivery by the United States Postal Service or any
other courier. All inquiries for information regarding this RFP are to be directed to the Issuing Office as defined herein.
THIS IS NOT AN ORDER. The City of Hampton, hereafter referred to as "the City", reserves the right to accept or reject any and all
proposals in whole or in part and waives any informality in the competitive negotiation process. Further, the City reserves the right to
enter into any one or more contracts deemed to be in its best interest. The entire contents of the RFP, and addenda, offeror's proposal
and negotiated changes shall be incorporated by reference into any resulting contract.

Offeror Information:
Name of Offeror: Address:
Phone Number: Fax Number:
Email Address: State Corporation Commission ID: ______________________
City of Hampton Business Prof. License Tax No.:
Federal Tax Identification Number: ___________________; OR Social Security Number (Sole Proprietor):________________
NOTE: Numbers identified as social security numbers will be redacted in public documents.
Business Classification:
Is Offeror a "minority" business? Yes No
African American Hispanic American Native American Asian American
Other; Please Explain: ______________________________________________________
Is Offeror Woman Owned? Yes No
Is Offeror a Small Business? Yes No
Is Offeror a Faith-Based Organization? Yes No
Is Offeror a Disabled Veteran Business? (for informational purposes only) Yes No
Check One: INDIVIDUAL PARTNERSHIP CORPORATION LLC
State in which Registered or Incorporated _____________________________
By signing this proposal, Offeror certifies, acknowledges, understands, and agrees to be bound by the conditions set forth above,
in the Proposal Terms and Conditions, and General Terms and Conditions as described in Attachment A subject to any
exceptions made pursuant Virginia Code 2.2-4302.2. A.4 to the proposed contractual terms and conditions made after the
qualified offerors are ranked for negotiations unless such terms and conditions are required by statute, regulation, ordinance,
or standards developed pursuant to Virginia Code 2.2-1132.
Authorized Signature: Date:
Printed Name: Title:
Issuing Office: Wherever used in this Request for Proposal, the Issuing Office Will Be:
Alicia Brown, Senior Buyer Phone: 757-727-2196
Consolidated Procurement Division Email: alicia.brown@hampton.gov
1 Franklin Street, Suite 345
Hampton, Virginia 23669
Wherever used in this Request for Proposal, the City Contract Administrator will be:
Steven L. Lynch, Interim Deputy Director Phone: 757-728-5168
Community Development Department Email: steven.lynch@hampton.gov
City of Hampton
22 Lincoln Street, 3rd Floor
Hampton, Virginia 23669
City of Hampton - A&E RFP Page 2 of 41
(rev. 12-6-22)

I. BACKGROUND
Hampton, Virginia
Hampton is an independent city located in Virginia. It is on the southern end of the Virginia Peninsula, bordering
the Chesapeake Bay. The City has a total area of 136.2 square miles; 51.8 miles of that is land and 84.4 miles is
water, with a total population of more than 137,000.
The City boasts a strong military and technology presence. The nation's first air base, Langley Air Force Base, is
home of the First Fighter Wing and continuing to add new missions. As Joint Base Langley-Eustis, it contributes
nearly $4 billion a year to the regional economy. NASA Langley Research Center, where America's first
astronauts were trained, is a major center for aviation research. In addition, the National Institute for Aerospace,
run by a consortium of universities, conducts research on both manned and unmanned systems. The most recent
research center is Huntington Ingalls, which located its Unmanned Systems Center of Excellence in Hampton to
focus on military and business applications for underwater drones. Virginia Tech has an expanded research center
focused on seafood and aquaculture and opened an office and lab space as part of its Center for Coastal Studies.
In addition to these advanced research centers, higher education opportunities include Hampton University, a pre-
eminent HBCU that offers 90 programs; the Virginia Peninsula Community College; Old Dominion University's
Peninsula Center; and Bryant & Stratton College.
The City is also home to multiple medical facilities including Sentara Careplex Hospital, the Hampton Veteran's
Administration Medical Center, the Hampton University Proton Therapy Institute for specialized cancer
treatment, centers affiliated with Riverside Regional Medical Center and the Children's Hospital of the Kings'
Daughters, as well as military and retiree care at the Langley base.
Other major employers include Science Systems and Applications, Analytical Mechanics, Howmet, Amsec,
Measurement Specialists Inc., Zel Technologies, Ferguson Enterprises, Registrar, Liberty Source, Old Point
National Bank, VersAbility Resources, and Faneuil. Huntington Ingalls also has employees at another Hampton
location (in addition to the Unmanned Center). Tourism is also an important economic driver.
The City is situated between two airports, each less than 15 miles from downtown: Norfolk International Airport
and the smaller Newport News/Williamsburg International Airport.
Hampton is part of a dynamic metropolitan region. Besides Hampton, the region contains four other cities with
populations greater than 100,000. Hampton Roads now has a population of 1.8 million and is the 37th largest
metropolitan region in the nation.
The city's public school system has been recognized nationally, and the city's government has been recognized
for its flooding resilience programs, transparency, use of technology to benefit residents, and extensive citizen
engagement.
Hampton is a welcoming and diverse city - large enough to provide a wide variety of festivals, music, arts and
culture - but small enough that people know their neighbors. Hampton is more than 400 years old (the oldest
continually occupied city in the original 13 Colonies) and has a rich history. Approximately half of the residents are
African-American, and 37% are white, with the remainder split among multiple races and other categories. About
6% of the population is Hispanic. Additional demographic data may be accessed by the hyperlink:
http://hampton.gov/90/Demographics
City of Hampton - A&E RFP Page 3 of 41
(rev. 12-6-22)

II. PROPOSAL TERMS AND CONDITIONS
A. Contract Documents. This RFP, its addenda(s), Offeror's proposal, any additional information
requested, negotiated changes, and the final awarded contract will constitute the final contract hereafter
referred to as the "Contract". These documents will be incorporated by reference into the City Purchase
Order(s) that award the Contract. The Contract shall be governed by the contract documents in the
following order of precedence:
1. The final negotiated Contract
2. The RFP, its attachments, and its addenda
3. Any negotiated changes to the foregoing documents
4. Offeror's proposal
B. Copies of Contract Documents. If Offeror is awarded the Contract, Offeror will receive electronic
copies of all documents. All original documents will be maintained at the Issuing Office. If Offeror
requires a certified copy of any document to which Offeror is entitled, the Issuing Office will
accommodate that request.
C. Proposal Binding for One Hundred Twenty (120) Days. Offeror agrees that its proposal shall be
binding and may not be withdrawn for a period of one hundred twenty (120) calendar days after the
scheduled closing date of this RFP.
D. Proprietary Information/Non-Disclosure. Offeror is advised that the Virginia Public Procurement Act
(Section 2.2-4342, Code of Virginia, 1950 as amended) shall govern public inspection of all records
submitted by Offeror.
1. Offeror may invoke the protections of 2.2-4342 of the Code of Virginia to protect trade secrets,
proprietary information, and other confidential information provided by the Offeror:
i. Invoke the protections of this Section prior to, or upon submission of, the data or other
materials.
ii. Provide a statement that identifies the data or other materials to be protected and that
states the reasons why protection is necessary.
iii. Submit trade secrets or other proprietary information under separate cover in a sealed
envelope clearly marked "PROPRIETARY".
iv. References to the proprietary information may be made within the body of the proposal;
however, all information contained within the body of the proposal shall be public
information in accordance with State statutes.
v. An all-inclusive statement that the entire proposal is proprietary is unacceptable. A
statement that Offeror's costs and/or proposal pricing are to be protected is unacceptable.
Offeror will be requested to remove any such statement(s) in order to be eligible for
further consideration.
2. The City reserves the right to submit such information to the City Attorney for concurrence of the
Offeror's claim that it is in fact proprietary. Information submitted that does not meet the above
requirements will be considered public information in accordance with the VFOIA.
D. Offeror Obligation. Offeror shall carefully examine the contents of this RFP and any subsequent
addenda(s). Failure to do so shall not relieve the Offeror of its obligation to fulfill the requirements of
any contract awarded as a result of this RFP.
E. Conditions of Work. Offeror shall inform itself fully of the conditions related to services required
herein. Failure to do so will not relieve an Offeror of the obligation to furnish all goods and/or services
necessary to carry out the provisions of the Contract.
F. Offeror Representations and Acknowledgements. The attached "Offeror Representations and
Acknowledgements" at Attachment C to this RFP, shall be executed by Offeror and is to be submitted
with Offeror's Proposal. The requirements set forth on said form shall be considered to be binding terms
and conditions in any contract resulting from this RFP. A contract will not be awarded to an Offeror who
has not signed the Offeror Representations and Acknowledgements.
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SCOPE OF CONTRACT
The purpose of the Request for Proposal (RFP) is to solicit proposals from qualified offerors to provide
comprehensive planning, urban design, and related services on an on-call as needed basis for a variety of
Citywide neighborhood, corridor, redevelopment, waterfront, and topical planning initiatives.
The City intends to establish one or more non-exclusive contracts with qualified firms capable of supporting long-
range planning efforts, implementation of adopted plans, urban design initiatives, policy analysis, redevelopment
strategies, community engagement, and related planning and design services.
The selected consultant(s) shall provide professional expertise, technical assistance, and implementation support
for planning and urban design projects as assigned by the City.
ADDITIONAL BACKGROUND INFORMATION
The City of Hampton is a mature, largely developed coastal community within the Hampton Roads region with a
diverse population, established neighborhoods, waterfront districts, commercial corridors, employment centers,
military and institutional assets, and significant historic, cultural, environmental, and economic resources.
Hampton's planning and development priorities include:
* Corridor revitalization and reinvestment
* Neighborhood stabilization and redevelopment
* Waterfront and resilience planning
* Housing and equitable development initiatives
* Transportation connectivity and multimodal access
* Economic development and redevelopment strategies
* Preservation of community character and historic resources
* Implementation of adopted City plans and policies
The City seeks planning and urban design services that support thoughtful, forward-looking decision-making;
coordinated public and private investment; resilient and equitable development patterns; meaningful
community engagement; and implementation-oriented planning practices.
SCOPE OF SERVICES
Services to be performed under the resulting agreement include, but are not limited to, the following:
A.COMPREHENSIVE AND LONG-RANGE PLANNING
* Preparation and amendment of comprehensive plans pursuant to Virginia Code Title 15.2, Chapter 22,
Article 23 ("The Comprehensive Plan"),
* Preparation of small area plans, corridor plans, neighborhood plans, waterfront plans, redevelopment
plans, and topical planning studies
* Updates and amendments to adopted plans
* Development of implementation strategies, action plans, and policy recommendations
* Scenario planning and growth management analysis
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* Strategic planning support
B.URBAN DESIGN AND DEVELOPMENT PLANNING
* Urban design concepts and visualization
* Site planning and redevelopment concepts
* Streetscape and public realm design
* Design guidelines and pattern books
* Massing studies and development character analysis
* Public space, park, greenway, and trail planning
* Conceptual design services supporting planning and development decisions
C.LAND USE AND REGULATORY ANALYSIS
* Land use analysis and policy evaluation
* Zoning and development ordinance analysis
* Recommendations for ordinance amendments
* Ordinance amendment drafting and associated engagement
* Overlay districts and form-based code tools
* Design standards and development guidelines
* Regulatory implementation strategies
D.COMMUNITY ENGAGEMET AND PUBLIC PARTICIPATION
* Stakeholder interviews and focus groups
* Community meetings and workshops
* Design charrettes and open houses
* Surveys and public outreach strategies
* Facilitation services
* Public engagement documentation and reporting
E.HOUSING, REDEVELOPMENT, AND ECONOMIC DEVELOPMENT PLANNING
* Housing needs assessments
* Neighborhood revitalization strategies
* Equitable development analysis
* Redevelopment opportunity assessments
* Economic development planning support
* Market and demographic analysis
* Fiscal impact and redevelopment feasibility analysis
F.RESILIENCE AND ENVIRONMENTAL PLANNING
* Coastal resilience and adaptation planning
* Environmental and waterfront planning
* Open space and natural resource planning
* Stormwater and infrastructure integration strategies
City of Hampton - A&E RFP Page 6
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* Climate adaptation and sustainability planning
G.TRANSPORTATION AND CONNECTIVITY PLANNING
* Multimodal transportation planning
* Complete streets concepts
* Bicycle and pedestrian planning
* Transit-supportive development strategies
* Parking analysis
* Connectivity and accessibility studies
H.TECHNICAL AND ANALYTICAL SERVICES
* GIS mapping and spatial analysis
* Data collection and demographic analysis
* Infrastructure assessments
* Feasibility studies
* Existing conditions documentation
* Scenario modeling and visualization
I.COMMUNICATION AND PRESENTATION MATERIALS
* Preparation of reports, graphics, maps, renderings, and presentations
* Presentation materials for City Council, Planning Commission, boards, commissions, and community
groups
* Development of implementation matrices and funding strategies
* Graphic design and visual communication support
J.SUPPLEMENTAL ARCHITECTURAL AND ENGINEERING SERVICES
* Provide or coordinate supplemental architectural and engineering services that may include but
are not limited to:
Architectural design and planning
o
Site planning and design
o
Civil, structural, transportation, landscape or other engineering services
o
Preparation of conceptual plans, renderings,
o
Infrastructure and utility assessments
o
Feasibility studies
o
Cost estimates
o
Development of design standards, guidelines, or implementation studies
o
Any architectural or engineering services requiring professional licensure shall be performed by licensed
professionals in accordance with all applicable laws, regulations, and professional standards.
City of Hampton - A&E RFP Page 7
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K. ADDITIONAL SERVICES
* Review of work prepared by other consultants, developers, or agencies
* Field investigations and documentation
* Cost estimating and planning-level budget development
* Other related professional services necessary to support assigned tasks
CONSULTANT QUALIFICATIONS
Firms submitting proposals should demonstrate qualifications and experience in the following areas:
* Comprehensive and long-range planning
* Urban design and redevelopment planning
* Public engagement and facilitation
* Zoning and land use analysis
* GIS and technical analysis
* Transportation and resilience planning
* Housing and economic development planning
* Preparation of high-quality graphic and presentation materials
* Experience working with local governments and public agencies
Reference Source: Hampton Community Plan
Preference may be given to firms with experience in coastal communities, redevelopment environments, and
implementation-oriented planning initiatives.
The City anticipates awarding one or more contracts for an initial term of one (1) year with three (3) optional one-
year periods.
Work shall be assigned as needed through task orders or on a project-specific basis.
III. INSTRUCTIONS TO OFFERORS
A. Contact with City/City Staff, Representatives, and/or Agents. Direct contact with City staff,
representatives, and/or agents other than the Consolidated Procurement Division staff on the subject of this
RFP or any subject related to this RFP is expressly prohibited except with the prior knowledge and
permission of the Purchasing Agent or designated representative.
B. Questions. Offerors must submit questions regarding the RFP in writing to the Issuing Office via email to
alicia.brown@hampton.gov no later than 3:30 PM EST on September 24, 2026. Necessary replies will be
issued to all Offerors of Record as addenda that shall become part of the contract documents. Oral
instructions do not form a part of the proposal documents. Offeror is responsible for checking website
http://www.Hampton.gov/bids-contracts or contacting the Issuing Office within 48 hours prior to proposal
closing to secure any addenda issued for this RFP.
C. Changes or Modifications. Changes or modifications to this RFP made prior to the date and time of closing
will be addressed by addenda from the Issuing Office. Offerors are to acknowledge receipt of addenda in the
space provided on the cover page of this RFP. Oral communications are not a part of the proposal documents.
This RFP and any addenda shall be incorporated, by reference, into any resulting contract.
City of Hampton - A&E RFP Page 8
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D. RFP Closing. Offeror shall ensure its sealed proposal is time stamped by the Issuing Office or DemandStar
no later than the Closing Date and Time shown on the cover page of the RFP. Proposals received after the
specified date and time (time stamped 11:01 AM or later) will not be considered and will be returned to the
Offeror unopened.
E. Proposal Submittal Requirements:
1. Each proposal submission shall be submitted to the Issuing Office and shall include the following:
i. Pages 1-2 of this RFP and it will contain:
a. Original signature of an agent authorized to bind the company
b. Requested contact information
c. Company Federal Employer Identification Number
d. Acknowledgement of any addenda received
ii. Proposals are to be organized according to the following tabs:
a. Tab 1 - Experience
* Firm history and overview
* Office locations
* Areas of expertise
* Experience with similar municipal planning and urban design projects
* Description of the firm's capacity to perform the requested services
b. Tab 2 - Capabilities and Skills
* Organizational chart
* Key personnel and resumes
* Roles and responsibilities of team members
* Identification of subconsultants (if any)
c. Tab 3 - Services to be Provided
* Community engagement
* Collaborative planning processes
* Urban design and visualization
* Technical analysis
* Project management and coordination
* Implementation-focused planning
d. Tab 4 - Exceptions to provisions required by statute, regulation, ordinance, statutory
standards
e. Tab 5 - Proposed Alternatives to the City Requirements
f. Tab 6 -Small, Minority and Woman Owned Business participation
iii. All proposal pages must be numbered
iv. Attachments:
a. Attachment C, D, and E
v. Completed and signed 2-page acknowledgement at beginning of this document.
2. Proposals must be submitted utilizing the following requirements:
i. Offerors shall submit sealed proposals in a labeled envelope or package with the Request for
Proposal's Item Number and the name and address of the Offeror. Offeror may also submit
proposals via DemandStar. Proposals received by telephone, email, facsimile, or any other means
of electronic transfer will not be accepted.
ii. Submit the original proposal.
iii. All proposals must be received and time stamped in the Issuing Office no later than the Closing
Date and Time shown on the cover page of this RFP. Any proposal received aft the specified
City of Hampton - A&E RFP Page 9 of 41
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date and time (11:01 AM EST or later) will not be considered and will be returned to the Offeror
unopened.
iv. Proposals must include all elements noted in the "Preparation of Proposals" section below.
v. Include a statement setting forth the basis for protection of proprietary information, if any, as
detailed in the "Proprietary Information/Disclosure" section.
3. Offerors are encouraged to submit proposals on recycled paper and to use double sided printing.
4. Offerors should be thorough in addressing the Specific Requirements and the Proposal Submittal
Requirements as outlined in this RFP.
F. Proposal Content Evaluation
1. Experience - Provide a concise description of all work experiences as they relate to the scope of work
outlined herein. Said description should include, but not be limited to:
i. Offeror's established experience record in providing comparable services to organizations similar
to the City of Hampton.
ii. Number and types of customers the Offeror has served with comparable services.
iii. Number of years Offeror has been providing these types of services.
iv. A minimum of five (5) references for which Offeror has completed services comparable to those
described in this RFP. Include references for work performed in an environment comparable to the
City of Hampton. For each reference, detail:
a. Name of firm
b. Address of firm
c. Name, title, address, email address, telephone and fax numbers of a contact for the firm
d. Number of years the Offeror has served the firm
e. Brief summary of scope of services provided to the firm
v. Other available documentation to verified Offeror's experience
vi. A statement detailing why the Offeror is the best candidate to provide the City of Hampton with
the services requested in this RFP.
2. Capability and Skill - Describe the qualifications and skills of the organization to provide the services. Said
description should provide, but not be limited to, the following information:
i. Background information about the organization, e.g., philosophy, ownership, size, facilities and
locations, etc.
ii. Offerors management structure of the firm, e.g. organization chart of the firm, project team, etc.
iii. Size and location of the office that will serve the City of Hampton
iv. Offeror's qualifications to perform the services, including all resources available to Offeror for the
performance of the Contract.
v. Qualifications and resumes of team members and other employees who will be managing and
performing the services under the Contract. Projects and client services lists for team members
may be submitted.
vi. Name, title, address, email address, telephone and fax numbers, and work hours of the Offeror's
Representative for the following functions:
a. Contact person for prompt contract administration upon award of the Contract
b. Contact person during the period of evaluation
c. Authorized agent to accept any notices provided for in the Contract
i. Indicate the type of organization you represent, i.e. individual, partnership or corporation. If the
Offeror is a corporation, list the names of the President, Vice-President, Secretary, Treasurer and
all Principals. If the Offeror is a partnership, include the names of all principals or partners.
ii. A detailed history of all mergers or acquisitions.
iii. A copy of the certificate verifying the firm is authorized to do business in the Commonwealth of
Virginia, including State Corporation Commission Registration Number.
iv. A copy of the Offeror's license to do business in Hampton, Virginia.
v. If applicable - a detailed list of licenses held, including license class and number.
City of Hampton - A&E RFP Page 10 of 41
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