Non-IT RFI Sourcing Event Template

STATE OF NORTH CAROLINA
Department of Environmental Quality - Division of Mitigation Services
Request for Quote #: 16-2313794044
Adaptive Management Plan for Rowan Branch (#317)
Date of Issue: September 4, 2026
Quote Due Date: 10/20/2026
At 10:00 AM ET
Direct all inquiries concerning this RFQ to:
Kristie Corson
Contracts Manager
Email: kristie.corson@deq.nc.gov
Phone: 919-707-8935

STATE OF NORTH CAROLINA
Request for Quote #
16-2313794044
______________________________________________________
For internal State agency processing, including tabulation of quotes, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your quote.
Failure to do so may subject your quote to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn
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Quote Number: 16-2313794044 Vendor: __________________________________________
STATE OF NORTH CAROLINA
Division of Department of Environmental Quality
Refer ALL Inquiries regarding this RFQ to the Request for Quote #: 16-2313794044
Procurement Lead through the Message Board in Quotes will be opened: October 20, 2026 at 10:00 AM ET
the Sourcing Tool. See section 2.6 for details
Using Agency: Division of Mitigation Services Commodity No. and Description: 701617 Ecosystems
Requisition No.:
EXECUTION
In compliance with this Request for Quote (RFQ), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified herein.
By executing this quote, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this quote is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of
the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this quote, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this
RFQ, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with
more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair
employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any
Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public
contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this
response to the RFQ, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor is not aware that any
such gift has been offered, accepted, or promised by any employees of your organization.
By executing this quote, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL
TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.
Failure to execute/sign quote prior to submittal may render quote invalid and it MAY BE REJECTED. Late quotes shall not be
accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
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Quote Number: 16-2313794044 Vendor: __________________________________________
VENDOR'S AUTHORIZED SIGNATURE*: DATE: EMAIL:
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of quote opening, unless otherwise stated here: _____ days, or if extended by mutual
agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this RFQ.
ACCEPTANCE OF QUOTES
If your quote is accepted, all provisions of this RFQ, along with the written results of any negotiations, shall constitute the written agreement
between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending
upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of Department of Environmental Quality)
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Quote Number: 16-2313794044 Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND ............................................................................................................. 5
1.1 CONTRACT TERM ............................................................................................................................... 5
2.0 GENERAL INFORMATION .................................................................................................................... 5
2.1 REQUEST FOR QUOTE DOCUMENT .................................................................................................... 5
2.2 E-PROCUREMENT FEE ........................................................................................................................ 5
2.3 NOTICE TO VENDORS REGARDING RFQ TERMS AND CONDITIONS ..................................................... 6
2.4 RFQ SCHEDULE .................................................................................................................................. 6
2.5 SITE VISIT or PRE-BID CONFERENCE ................................................................................................... 6
2.6 QUOTE QUESTIONS ........................................................................................................................... 7
2.7 QUOTE SUBMITTAL ........................................................................................................................... 7
2.8 QUOTE CONTENTS ............................................................................................................................. 8
2.9 ALTERNATE QUOTES .......................................................................................................................... 8
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS .............................................................................. 8
3.0 METHOD OF AWARD AND QUOTE EVALUATION PROCESS ................................................................ 10
3.1 METHOD OF AWARD ....................................................................................................................... 10
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ............................. 10
3.3 QUOTE EVALUATION PROCESS ........................................................................................................ 10
3.4 PERFORMANCE OUTSIDE THE UNITED STATES ................................................................................. 11
3.5 INTERPRETATION OF TERMS AND PHRASES ..................................................................................... 11
4.0 REQUIREMENTS ................................................................................................................................ 11
4.1 PRICING ........................................................................................................................................... 11
4.2 FINANCIAL STABILITY ....................................................................................................................... 12
4.3 REFERENCES .................................................................................................................................... 12
4.4 BACKGROUND CHECKS .................................................................................................................... 12
4.5 PERSONNEL ................................................................................................................................... 122
4.6 VENDOR'S REPRESENTATIONS ....................................................................................................... 132
4.7 AGENCY INSURANCE REQUIREMENTS MODIFICATION ..................................................................... 13
4.9 SUBCONTRACTORS .......................................................................................................................... 13
4.10 SECRETARY OF STATE REGISTRATION .............................................................................................. 13
5.0 SPECIFICATIONS AND SCOPE OF WORK ........................................................................................... 133
5.1 OBJECTIVES .......................................................................................... Error! Bookmark not defined.3
5.2 TASKS/DELIVERABLES .................................................................................................................... 144
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Quote Number: 16-2313794044 Vendor: __________________________________________
6.0 CONTRACT ADMINISTRATION ........................................................................................................... 15
6.1 CONTRACT MANAGER AND CUSTOMER SERVICE ............................................................................. 15
6.2 INVOICES .......................................................................................................................................... 16
6.3 POST AWARD BUSINESS REVIEW MEETINGS .................................................................................... 16
6.4 CONTINUOUS IMPROVEMENT ......................................................................................................... 16
6.5 PERIODIC REPORTS .......................................................................................................................... 17
6.6 ACCEPTANCE OF WORK ................................................................................................................... 17
6.7 FAITHFUL PERFORMANCE ................................................................................................................ 17
6.8 TRANSITION ASSISTANCE ................................................................................................................ 17
6.9 DISPUTE RESOLUTION ..................................................................................................................... 17
6.10 CONTRACT CHANGES ....................................................................................................................... 18
6.11 ATTACHMENTS ................................................................................................................................ 18
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Quote Number: 16-2313794044 Vendor: __________________________________________
1.0 PURPOSE AND BACKGROUND
The mission of NCDMS is to provide cost-effective mitigation alternatives that improve the state's water resources.
This solicitation and any resulting procurement are in accordance with GS 143-214.11(i), and the current Department of
Administration/Department of Environmental Quality (DOA-DEQ) Special Delegation Agreement for compensatory mitigation.
Rowan Branch Mitigation Site (DMS#317) is a stream and wetland preservation-only mitigation site located three miles southeast
of the Town of Clinton. The site is situated south of Rowan Road (SR1924), approximately 1.7 miles east of the intersection with
US 701 Business in central Sampson County. The Interagency Review Team (IRT) conducted the initial closeout site visit on
12/17/2024. The IRT considered 78.667 stream mitigation units (SMUs), 4.880 riparian and 3.880 non-riparian wetland mitigation
units (WMUs) for final release. The IRT commented that the site may be closed upon resolution of the identified contingencies.
DMS is seeking a qualified firm to provide the following services described in the Scope of Work (Section 5.0):
* perform a wetland delineation
* identify and quantify the extent of invasive vegetation species
* provide recommendations for treatment of invasive vegetation species
* provide recommendations on a supplemental planting plan and monitoring plan designed to achieve success criteria for
survivability
* develop an Adaptive Management Plan for approval by the IRT
The intent of this solicitation is to award an Agency Specific Contract.
1.1 CONTRACT TERM
The Contract shall have an initial term of three (3) years, beginning on the date of final Contract execution (the "Effective Date").
The Vendor shall begin work under the Contract within three (3) business days of the Effective Date
At the end of the Contract's initial term, the State shall have the option, in its sole discretion, to renew the Contract on the same
terms and conditions for up to two (2) additional one-year terms. The State will give the Vendor written notice of its intent to
exercise each option no later than ninety (90) days before the end of the Contract's then-current term. In addition to any optional
renewal terms, and with the Vendor's concurrence, the State reserves the right to extend the Contract after the last active term.
Quotes shall be submitted in accordance with the terms and conditions of this RFQ and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 REQUEST FOR QUOTE DOCUMENT
This RFQ is comprised of the base RFQ document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 E-PROCUREMENT FEE
ATTENTION: This is an NC eProcurement solicitation facilitated by the Ariba Network. The E-Procurement fee may apply to this
solicitation. See the paragraph entitled ELECTRONIC PROCUREMENT of the North Carolina General Terms and Conditions.
General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.
What is the Ariba Network?
The Ariba Network is a web-based platform that serves as a connection point for buyers and Vendors. Vendors can log in to the
Ariba Network to view purchase orders, respond to electronic requests for quotes, participate in Sourcing Events, and collaborate
with buyers on contract documents.
For training on how to use the Sourcing Tool to view solicitations, submit questions, develop responses, upload documents, and
submit offers to the State, Vendors should go to the following site:
http://eprocurement.nc.gov/training/vendor-training.
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Quote Number: 16-2313794044 Vendor: __________________________________________
2.3 NOTICE TO VENDORS REGARDING RFQ TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this RFQ and comply with all requirements and
specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may be
issued in connection with this RFQ.
If Vendors have questions or issues regarding any component of this RFQ, those must be submitted as questions in accordance
with the instructions in the QUOTE QUESTIONS Section. If the State determines that any changes will be made as a result of the
questions asked, then such decisions will be communicated in the form of an RFQ addendum. The State may also elect to leave
open the possibility for later negotiation of specific provisions of the Contract that have been addressed during the question-and-
answer period, prior to contract award.
Other than through the process of negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate or
consider any additional or modified terms and conditions submitted with Vendor's quote or otherwise. This applies to any language
appearing in or attached to the document as part of the Vendor's quote that purports to vary any terms and conditions or Vendors'
instructions herein or to render the quote non-binding or subject to further negotiation. Vendor's quote shall constitute a firm
offer that shall be held open for the period required herein ("Validity Period" above).
The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this RFQ
Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon during negotiations and
incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph
shall constitute sufficient grounds to reject Vendor's quote as nonresponsive.
2.4 RFQ SCHEDULE
The table below shows the intended schedule for this RFQ. The State will make every effort to adhere to this schedule.
[Update the table modifying Events and Responsibility as needed and including a Date and Time for each Event]
Event Responsibility Date and Time
Issue RFQ State 9/4/2026
Hold Pre-Bid Site Visit State 9/30/2026 10:00 AM ET
Submit Written Vendor 10/7/2026
Questions
Provide Response to State 10/20/2026 2:00 PM ET
Questions https://teams.microsoft.com/meet/253249530794148?p=SStwJUwkln9mItsDBd
Submit Quotes Vendor TBD
Contract Award State TBD
2.5 SITE VISIT or PRE-BID CONFERENCE
Mandatory
Date: 9/30/2026
Time: 10:00 AM Eastern Time
Location: GPS COORDINATES (34.967990, -78.270012)
DMS Contact: Zach Thomas 984-383-2981
Instructions: It shall be MANDATORY that a representative from each Vendor be present for a pre-bid site visit. Attendees must
arrive promptly. All attendees must sign in upon arrival and clearly indicate each prospective Vendor represented on the sign in
sheet. LATE ARRIVALS WILL NOT BE ALLOWED TO SIGN IN OR PARTICIPATE IN THE SITE VISIT, NOR SHALL THEIR QUOTE BE
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Quote Number: 16-2313794044 Vendor: __________________________________________
CONSIDERED. Once the sign-in process is complete, all other people wishing to attend may do so to the extent that space and
circumstances allow.
FAILURE TO ATTEND THE MANDATORY SITE VISIT SHALL RESULT IN VENDOR'S QUOTE BEING DEEMED NON-RESPONSIVE AND
NOT CONSIDERED FOR AWARD.
The purpose of this visit is for all prospective Vendors to apprise themselves of the conditions and requirements which will affect
the performance of the work called for by this RFQ. Vendors must stay for the duration of the site visit. No allowances will be made
for unreported conditions that a prudent Vendor would recognize as affecting the work called for or implied by this RFQ.
Vendors are cautioned that any information released to attendees during the site visit [or conference], other than that involving
the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this RFQ,
must be confirmed by written addendum before it can be considered to be a part of this RFQ and any resulting contract.
2.6 QUOTE QUESTIONS
Upon review of the RFQ documents, Vendors may have questions to clarify or interpret the RFQ in order to submit the best quote
possible. To accommodate the Quote Questions process, Vendors shall submit any such questions by the "Submit Written
Questions" date and time provided in the RFQ SCHEDULE Section above, unless modified by Addendum.
Questions related to the content of the solicitation, or the procurement process should be directed to the person on the title page
of this document via the Sourcing Tool's message board by the date and time specified in the RFQ SCHEDULE Section of this RFQ.
Vendors will enter "RFQ #16-2313794044 - Questions" as the subject of the message. Question submittals should include a
reference to the applicable RFQ section. This is the only manner in which questions will be received.
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at 888-
211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM ET to 5:00 PM ET.
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary by
the State will be posted in the Sourcing Tool in the form of an addendum and shall become an Addendum to this RFQ. No
information, instruction or advice provided orally or informally by any State personnel, whether made in response to a question
or otherwise in connection with this RFQ, shall be considered authoritative or binding. Vendors shall rely only on written material
contained in the RFQ and an addendum to this RFQ.
2.7 QUOTE SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late quotes, regardless of cause, will not be opened or considered, and will
be automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended or
unanticipated delay. It is the Vendor's sole responsibility to ensure its quote has been received as described in this RFQ by the
specified time and date of opening. Failure to submit a quote in strict accordance with instructions provided shall constitute
sufficient cause to reject a Vendor's quotes(s).
Vendor's quotes for this procurement must be submitted through the Sourcing Tool. For training on how to use the Sourcing Tool
to view solicitations, submit questions, develop responses, upload documents, and submit offers to the State, Vendors should go
to the following site: https://eprocurement.nc.gov/training/vendor-training
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at 888-
211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM EST to 5:00 PM EST.
Tips for Using the Sourcing Tool
1. Vendors should review available training and confirm that they are able to access the Sourcing Event, enter responses,
and upload files well in advance of the date and time response are due to allow sufficient time to seek assistance from
the North Carolina eProcurement Help Desk.
2. Vendors may submit their responses early to make sure there are no issues, and then submit a revised response any time
prior to the response due date and time. The State will only review the most recent response.
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Quote Number: 16-2313794044 Vendor: __________________________________________
3. Vendors should respond to all relevant sections of the Sourcing Event. Certain questions or items are required in order to
submit a response and are denoted with an asterisk. The Sourcing Tool will not allow a response to be submitted unless
all required items are completed. The Sourcing Tool will provide error messages to help identify any required information
that is missing when response is submitted.
4. Simply saving your response in the Sourcing Tool is not the same as submitting your response to the State. Vendors should
make sure they complete the submission process and receive a message that their response was successfully submitted.
5. Only Quotes submitted through the Content Section of the Ariba Sourcing Event will be considered. Quotes submitted
through the Message Board will not be accepted or considered for award.
If confidential and proprietary information is included in the quote, also submit one (1) signed, REDACTED copy of the quote. Such
information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted from the Public Records
Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services, or appropriate portions of its
response as confidential, consistent with and to the extent permitted under the statutes and rules set forth above. By so redacting
any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion, having received such necessary or
proper review by counsel and other knowledgeable advisors, that the portions determined to be confidential and proprietary and
redacted as such, meet the requirements of the Rules and Statutes set forth above. However, under no circumstances shall price
information be designated as confidential.
If the Vendor does not provide a redacted version of the quote with its quote submission, the Department may release an
unredacted version if a record request is received.
2.8 QUOTE CONTENTS
Vendors shall provide responses to all questions and complete all attachments for this RFQ that require the Vendor to provide
information and upload them to the Sourcing Event in the Sourcing Tool. Vendor may not be able to submit its response in the
Sourcing Tool unless all required items are addressed. Vendors shall provide authorized signatures where requested. Failure to
provide all required items, or Vendor's submission of incomplete items, may result in the State rejecting Vendor's quote, in the
State's sole discretion.
Vendors shall upload the Vendor's Response in the Sourcing Tool. The Vendor's Response shall include:
a) Title Page: Include the company name, address, phone number and authorized representative along with the Quote Number.
b) Completed and signed version of all EXECUTION PAGES, along with the body of the RFQ in its entirety.
c) Signed receipt pages of any addenda released in conjunction with this RFQ, if required to be returned.
d) Project Staffing and Organization: Response to section 4.8 VENDOR QUALIFICATIONS AND EXPERIENCE
e) Completed version of ATTACHMENT A: PRICING
f) ATTACHMENT B: INSTRUCTIONS TO VENDORS
g) ATTACHMENT C: NORTH CAROLINA TERMS & CONDITIONS
h) Completed and signed version of ATTACHMENT E: CUSTOMER REFERENCE FORM
i) Completed and signed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR
j) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION
2.9 ALTERNATE QUOTES
Unless provided otherwise in this RFQ, Vendor may submit alternate quotes for comparable Goods, various methods or levels of
Service(s), or that propose different options. Alternate quote must specifically identify the RFQ requirements and advantage(s)
addressed by the alternate quote. Each quote must be for a specific set of Goods and Services and must include specific pricing. If
a Vendor chooses to respond with various offerings, Vendor shall follow the specific instructions for uploading Alternate Quotes
in the Sourcing Tool.
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