Beach Services Franchise

Location:	South Carolina
Posted:	Sep 29, 2026
Due:	Oct 28, 2026
Agency:	Town of Surfside Beach
Type of Government:	State & Local
Category:	Q - Medical Services
Solicitation No:	RFQ 2026-003
Publication URL:	To access bid details, please log in.

Bid Number:	RFQ 2026-003
Bid Title:	Beach Services Franchise
Category:	Public Works
Status:	Open

Description:

The Town of Surfside Beach seeks qualified firms who are interested in providing Beach Services, subject to ordinance, for a four-year term and possible renewals for three additional years. Submittals will be examined for qualifications. All responses must be received by October 28th, 2026 at 2:00 PM, and will include all documentation required in the solicitation.

Publication Date/Time:

9/29/2026 11:00 AM

Closing Date/Time:

10/28/2026 2:00 PM

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Mayor

Robert Krouse

Town Administrator

Gerald D. Vincent

Town Clerk

Sheri L Medina

Mayor Pro Tem

Skip Walls

Town Council

Shawn Fallon

Harold Kohlmann

John Hiatt

Rick Lawhorn

Chris Stamey

TOWN OF SURFSIDE BEACH, SC

RFQ # 2026-003

Town of Surfside Beach Request for Qualifications

Beach Services Contract – Notice & Acknowledgment

REQUEST FOR QUALIFICATIONS

The Town of Surfside Beach is requesting proposals from skilled contractors to provide a

wide range of beach services under the auspices of a franchise agreement.

The initial period of the agreement with the Town is for a four (4) year period

which commences on the 1st day of April 2027 and expires on the 31st day of March 2031.

There is an option to extend the franchise agreement for an additional three (3) year

term upon written request received not less than six months prior to the expiration date

of the original term, and subject to Town Council approval.

The “Scope of Work” and franchise fees payable to the town are clearly defined in the

current ordinance (Code of Ordinances-Appendix A – “Franchises” – Article V - attached.)

Any services not provided under current contract shall be listed. The request for

qualifications is subject to conditions and provisions set forth in this package and all

responders must complete the “Beach Services Questionnaire” to be considered

eligible. Proposals should be marked RFQ #2026-003 noted in the lower left-

hand corner of the envelope and received either by hand-delivery or US Mail on or before

October 28, 2026, at 2:00 p.m. delivered to:

Town of Surfside Beach

Attn: Gerald D. Vincent, Town Administrator

210 US Highway 17 South, Town Hall

Surfside Beach, SC 29575

(843-913-6331

Dedicated people providing quality and responsive service to our community.

210 US Highway 17 South – Surfside Beach, SC 29575-6034

www.surfsidebeach.org – town@surfsidebeach.org

843.913.6111 phone – 843.238-5432 fax

Page |2

ACKNOWLEDGEMENT.

This Notice is to be acknowledged and executed by an authorized representative:

_______________________________________________________________

Signature

Print Name

_________________________________________________________________

Title

Company

NOTICE: Upon execution of this document, exceptions, special terms, and

conditions shall constitute a binding contract.

It is not the practice of the Town to enter into a franchise agreement until the

Town Administrator and interested parties have had ample time to review each set of

qualifications and apprise Town Council of the results. Once those requirements have

been satisfied, a franchise agreement will be drafted for signature at the earliest

possible date. No qualifications may be withdrawn for a period of sixty (60) days from

the date of the opening.

1.2 Addendum and Amendment to Qualifications. Any amendments to these

qualifications will be published as an addendum and posted on the town website.

It is the responsibility of the responder to check the webpage prior to submitting

an RFP to ascertain if any addenda have been issued, to obtain all such addenda, and

to return the executed addenda with the qualifications.

1.3 Hold Harmless. The successful responder shall agree to release, indemnify

and hold harmless the Town of Surfside Beach and any and all Town of Surfside Beach

agents or staff from and against any and all liabilities, claims, suits, damages, charges,

or expenses (including attorney’s fees, whether at trial or appeal) which the town may

suffer, sustain, incur or in any way be subjected to by reason of or as a result of any act,

negligence or omission on the part of the successful responder, its agents or

employees, in the executive or performance of the obligations assumed under, or

incidental to, the contract into which the successful responder and the Town will enter,

except when caused solely by the fault, failure or negligence of the town, its agents or

employees.

1.4 Proposals Binding. All qualifications submitted shall be binding for sixty (60)

calendar days following the opening.

Dedicated people providing quality and responsive service to our community.

210 US Highway 17 South, Surfside Beach, SC 29575-6034 w www.surfsidebeach.org

Telephone 843.913.6111 w Facsimile 843.238.5432 w Email town@surfsidebeach.org

Page |3

II. CONTENT OF QUALIFICATIONS.

2.1 Questions. Questions relative to the interpretation of specifications or the

proposal process shall be addressed to Town Administrator Gerald D. Vincent either by

telephone 843.913.6111 or by an email message sent to gvincent@surfsidebeach.org.

2.2 Qualifications Signature Form. Complete the Qualifications Form provided,

as attached. This form must be signed by an authorized representative of the

responder.

When the responder is a corporation, the president or vice president signing

must set out the corporation’s name in full beneath which the officer shall sign and state

the applicable office held. The qualifications shall also have the corporate seal affixed

thereto and attested by its corporate secretary, for example

Attest:

CORPORATE NAME, INC.

By: __________________________

Print Secretary’s Name

Its: Secretary

By: ______________________________

Print Individual’s Name

Its: (insert title)

By: ___________________

Its: (insert title)

(SEAL) – affix the corporate seal either by impression or attached seal label

III. EVALUATION BASIS/ SELECTION CRITERIA.

3.1. Ability to meet all required specifications.

3.2. Qualifications to perform the scope of work.

3.3. Possess all necessary equipment and licenses required by law, where

applicable.

IV. CONTRACT REQUIREMENTS.

4.1. This is for a four (4) year franchise agreement with an option to extend for

three (3) additional years, subject to terms set forth herein.

4.2. The Town reserves the right to verify all qualifications, including but not

limited to responses to the “Beach Questionnaire.”

Dedicated people providing quality and responsive service to our community.

210 US Highway 17 South, Surfside Beach, SC 29575-6034 w www.surfsidebeach.org

Telephone 843.913.6111 w Facsimile 843.238.5432 w Email town@surfsidebeach.org

Page |4

Notice: Failure to furnish all requested data will be cause for deeming responder non-

responsive and may render submitted qualifications invalid on that basis.

PROPOSAL TO: Submit qualifications from skilled contractors to provide a wide

range of beach services under the auspices of a franchise

agreement.

SUBMITTED TO:

Town of Surfside Beach

Attn: Gerald D. Vincent, Town Administrator

210 US Highway 17 South

Surfside Beach, SC 29575

SUBMITTED BY: __________________________________________________

Responder’s Name

__________________________________________________

Company/Organization Name

__________________________________________________

Business Address

__________________________________________________

City, State, ZIP Code

1. Agreement. The undersigned, hereinafter called “Responder,” in compliance

and accepting all of the terms and specifications of the “General Conditions,” proposes

and agrees, if award the contract, to enter into an agreement with the Town of Surfside

Beach in the form included in the contract documents to furnish all services necessary

to complete this contract to the full entire satisfaction of the Town.

2. RFP Duration. This RFP will remain open for sixty (60) days after the

Qualifications Opening date.

3. Responder Represents by submission hereunder that:

(a) Responder has become thoroughly familiar with the terms and conditions of

the proposed contract documents and franchise requirements, accepting the same as

sufficient to indicate and convey understanding of all the conditions and requirements

under the contract.

Dedicated people providing quality and responsive service to our community.

210 US Highway 17 South, Surfside Beach, SC 29575-6034 w www.surfsidebeach.org

Telephone 843.913.6111 w Facsimile 843.238.5432 w Email town@surfsidebeach.org

Page |5

(b) This qualification is genuine and not made in the interest of, or on the behalf

of, any undisclosed person, firm, or corporation, and is not submitted in conformity with

any agreement or rules or any group, association, organization, or corporation;

responder has not directly or indirectly induced or solicited any other responder to

submit a false or sham qualification; responder has not solicited or induced any person,

firm, or corporation to refrain from offering a proposal, and responder has not sought by

collusion to obtain for himself/itself any advantage over any other responder or from the

Town, its agents or employees.

Town is interested directly or indirectly in the qualifications or in any portion of the

qualifications, nor in the contract or any part of the contract, which may be undersigned

based on such qualifications.

SIGNED BY:

______________________________

Signature

_____________________________________

Print Name

_______________________________

Title

________________________________

Date

Dedicated people providing quality and responsive service to our community.

210 US Highway 17 South, Surfside Beach, SC 29575-6034 w www.surfsidebeach.org

Telephone 843.913.6111 w Facsimile 843.238.5432 w Email town@surfsidebeach.org

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Beach Services Franchise

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