P026-26 FLEET HEAVY DUTY AUTO PARTS

Location:	Texas
Posted:	Feb 17, 2026
Due:	Mar 4, 2026
Agency:	Brownsville Public Utilities Board
Type of Government:	State & Local
Category:	34 - Metalworking Machinery
Solicitation No:	P026-26
Publication URL:	To access bid details, please log in.

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BROWNSVILLE PUBLIC UTILITIES BOARD

Request for Competitive Sealed Proposals (RFP)

for Fleet Heavy Duty Auto Parts

P026-26

Proposal Due: March 04, 2025 at 5:00 PM

Proposal Acknowledgement: March 05, 2026 at 10:00 AM

LEGAL NOTICE

AND

INVITATION FOR COMPETITIVE SEALED PROPOSALS

Proposal #026-26

The Brownsville Public Utilities Board (BPUB) will accept competitive electronic or sealed

proposals for Fleet Heavy Duty Auto Parts, until 5:00 PM, March 04, 2026, in the Brownsville

PUB Purchasing Office, 1155 FM 511, Olmito, Texas. Proposals received after this time will

not be considered.

Proposals will be acknowledged to identify the firms on March 05, 2026 at 10:00 AM. Firms are

invited to call (956) 214-6020 to listen to the proposal acknowledgement.

Brownsville Public Utilities Board utilizes the Texas Purchasing Group to post Request for

Proposal (RFP) and bid opportunities. Registration is available at

https://www.bidnetdirect.com/texas/brownsville-pub, if you haven’t already registered.

Detailed specifications may also be obtained at Brownsville Public Utilities Board at the following

website http://www.brownsville-pub.com/rfp_status/open/

Please mark on the outside of the envelope and on any carrier’s envelope: "SEALED

PROPOSAL FOR FLEET HEAVY DUTY AUTO PARTS, March 04, 2026, 5:00 PM, P026-26",

and send to the attention of Diane Solitaire, Purchasing Department, 1155 FM 511, Olmito, Texas

78575.

The Brownsville Public Utilities Board will not be responsible in the event that the U.S. Postal

Service or any other courier system fails to deliver the sealed proposals to the Brownsville PUB,

Purchasing Office by the given deadline above. Proposals will be accepted via electronic

transmission through Bidnet, only.

The Brownsville PUB reserves the right to reject any or all proposals and to waive irregularities

contained therein and to accept any proposals deemed most advantageous to the Brownsville PUB.

BY: Diane Solitaire

Purchasing

Brownsville Public Utilities Board

(956) 983-6366 – Phone

P026-26 Fleet Light Duty Auto Parts

Please submit this page upon receipt

ACKNOWLEDGEMENT FORM

P026-26 Fleet Heavy Duty Auto Parts

For any clarifications, please contact Nicholas Galindo at Brownsville PUB Purchasing

Department at (956) 983-6368 or e-mail: npgalindo@brownsville-pub.com

Please email this page upon receipt of the RFP package or legal notice. If you only received the

legal notice and you want the RFP package mailed, please provide a method of shipment with

account number in the space designated below.

Check one:

( ) Yes, I will be able to send a RFP; obtained RFP package from website.

( ) Yes, I will be able to send a RFP; please email the RFP package.

Email:

( ) No, I will not be able to send a RFP for the following reason:

If you are unable to send your bid, kindly indicate your reason for “No bid” above and return this

form via e-mail to: npgalindo@brownsville-pub.com. This will ensure you remain active on our

vendor list.

Date

Company:

Name:

Address:

City:

Phone:

State:

Fax:

Zip Code:

Email:

P026-26 Fleet Light Duty Auto Parts

REQUEST FOR PROPOSAL

For Fleet Heavy Duty Auto Parts

PURPOSE

This RFP is intended to achieve the following Objectives:

• Improve Vehicle and Equipment Fleet Availability

• Reduce Vehicle and Equipment Maintenance Costs, Identify and Document Performance

Standards, as well as, reporting on the general business practices based on measurable

criteria set forth by the BPUB for all levels of services and procedures within the Scope of

Work established in this RFP.

PROPOSAL INFORMATION

All proposal envelopes shall contain a signed original. The original proposals will be opened and

only the Firm’s name read aloud at the BPUB Purchasing Office located at 1155 FM 511, Olmito,

TX. All proposals will be managed by BPUB in a manner that avoids disclosure of the contents

to competing firms and keeps the proposals confidential during any negotiations. All proposals

will be open for public inspection as stated in the Texas Public Information Act, after the contract

is awarded; however, trade secrets and confidential commercial or financial information in the

proposals specifically identified by the firms will not be open for public inspection. Accordingly,

all pages in the proposal that the Firm considers to be proprietary and confidential should be

appropriately marked.

Detailed specifications may be obtained at the following website: https://www.brownsville-

pub.com/rfp_status/open/ or https://www.bidnetdirect.com/texas/brownsville-pub

Direct any questions to Nicholas Galindo, Purchasing; email: npgalindo@brownsville-pub.com or

phone: (956) 983-6368.

Candidates must guarantee their Original Proposal or subsequently clarified proposal for at least

ninety (90) days from the Original Proposal opening date. To obtain the best and final offers, the

BPUB may require written clarifications and explanations of Firm proposals after Original

Proposal submissions when certain candidates have been selected for interviews. The BPUB will

not be liable for any of the Firm’s costs or expenses incurred in preparation or presentation of the

Proposal(s). The BPUB also reserves the right to conduct a pre-award survey, or to require other

evidence of technical, production, managerial, financial, or other abilities prior to the award of the

contract.

The BPUB will follow Texas Local Government Code procurement procedures found at: Sections

252.021(b)(c); 252.041(b); 252.042; 252.043(h); 252.049(b).

To ensure that the award is made to the Firm whose proposal best meets the needs of the BPUB,

discussion may be conducted with the top three (3) rated Firms at BPUB’s discretion. The BPUB

may require more than one meeting be held with the top three (3) rated Firms. After the meeting(s),

five (5) working days will be allowed for the Firms to submit all requested additional information

and explanations in writing, which shall be deemed a part of their final offer. The Firm shall

submit with such clarifications and explanations any revised projected schedule. The Firms shall

be treated fairly and equally with respect to any and all opportunities for discussion, clarification,

and explanation of proposals.

Any Firm may be required, at the option of the BPUB, to demonstrate successful performance of

similar services. The services to be demonstrated shall have similar functional and performance

characteristics as those required in these specifications. The potential demonstration(s) shall occur

at a mutually agreed upon time and location.

UNAUTHORIZED COMMUNICATIONS

After release of this solicitation, Firm’s contact regarding this RFP with members of the RFP

evaluation, interview or selection panels, and employees of the BPUB or officials of the BPUB

other than the Purchasing Manager or Purchasing Staff is prohibited and may result in

disqualification from this procurement process. No officer, employee, agent or representative of

the Firm shall have any contact or discussion, verbal or written, with any members of the BPUB

Board of Directors, members of the RFP evaluation, interview, or selection panels, BPUB staff, or

directly or indirectly through others, seek to influence any BPUB Board member, BPUB staff

regarding any matters pertaining to this solicitation, except as herein provided. If a representative

of any Firm violates the foregoing prohibition by contacting any of the above listed parties with

whom contact is not authorized, such contact may result in the Firm being disqualified from the

procurement process. Any oral communications are considered unofficial and non-binding with

regard to this RFP.

CONTRACT WITH FIRM/ENTITY INDEBTED TO BPUB

It is a policy of the BPUB to refuse to enter into a contract or other transaction with an individual,

sole proprietorship, joint venture, Limited Liability Company or other entity indebted to BPUB.

FIRM REPRESENTATIVE

The successful Firm agrees to send a personal representative with binding authority for the company

to the BPUB upon request to make adjustments and/or assist with coordination of all transactions as

needed.

FIRM ACH (DIRECT DEPOSIT) SERVICES

The Brownsville PUB has implemented a payment service for Firms by depositing the payment

directly to the Firm’s bank account. Successful Firm(s) will be required to receive payments

directly through Automated Clearing House (ACH) in lieu of a paper check.

The awarded Firm must agree to receive payments via ACH (Direct Deposit).

TAX IDENTIFICATION NUMBER (TIN)

In accordance with IRS Publication 1220, aW9 form, or a W8 form in cases of a foreign vendor,

will be required of all vendors doing business with the Brownsville PUB. If a W9 or W8 form is

not made available to Brownsville PUB, the first payment will be subject to income tax

withholding at a rate of 28% or 30% depending on the U.S. status and the source of income as per

IRS Publication 1220. The W9 or W8 form must be included with proposal response. Attached

are sample forms.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

P026-26 FLEET HEAVY DUTY AUTO PARTS

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