UPS/Power/Battery Maintenance Service for NBH

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

SRC0000035215

11/24/2025 2:00:00 PM

The State of Ohio - Department of Behaviorial Health is looking to purchase the following:

SCOPE OF WORK
UNINTERRUPTIBLE POWER SYSTEMS
ALL 3-PHASE MODELS
SERVICE PERFORMED
UPS Full Preventive Maintenance Service
Semi-Annual Service

1. Perform temperature check on all breakers, connections, and associated controls. Repair and/or report all high temperature areas.
2. Perform a complete visual inspection of the equipment including subassemblies, wiring harnesses, contacts, cables, and major components.
3. Check air filters for cleanliness. (if applicable)
4. Check rectifier and inverter snubber boards for discoloration.
5. Record all voltage and current meter readings on the module control cabinet or the system control cabinet.

Annual Service (includes the above, plus)
▪ Check power capacitors for swelling or leaking oil (if applicable).
▪ Check for DC capacitor vent caps that have extruded more than 1/8" (if applicable).
▪ Measure and record harmonic trap filter currents (if applicable).
▪ Check the inverter and rectifier snubbers for burned or broken wires.
▪ Check all nuts, bolts, screws, and connectors for tightness and heat discoloration.
▪ Check fuses on the DC capacitor deck for continuity (if applicable).

▪ With customer approval, perform operational test of the system, including unit transfer and battery discharge.
▪ Calibrate and record all electronics to system specifications.
▪ Check or perform Engineering Field Change Notices (FCN) as necessary.
▪ Measure and record all low-voltage power supply levels.
▪ Record phase-to-phase input voltage and currents.
▪ Review system performance with customer to address any questions and to schedule any repairs.
Battery Inspection Service - Performed During the UPS Annual PM Service
▪ Check integrity of battery cabinet (if applicable).

2. Check battery jars for proper liquid level (if flooded cells).
3. Check for corrosion on all the terminals and cables.
4. Examine the physical cleanliness of the battery room and jars.

SCOPE OF WORK
POWER DISTRIBUTION SYSTEMS
ALL MODELS
SERVICE PERFORMED
Full Preventive Maintenance Service

1. Perform a complete visual inspection of the interior and exterior of equipment for any damaged or broken components.
2. Verify equipment is properly grounded and that the phase, neutral and ground wiring is in accordance with the Installation manual.
3. Check for proper clearance around the unit.
4. Clean interior of equipment for dirt and debris.
5. Inspect all circuit breaker(s), terminal blocks, and ground/neutral bus bar connections for tightness.
6. Inspect junction box terminals for tightness (if applicable).
7. Conduct a thermal scan of interior components, assemblies, and connectors for evidence of overheating and/or burnt components.
8. Inspect all option assemblies, associated cabling/wiring, and connectors for tightness (if applicable).
9. Verify all installed options are operating properly (if applicable).
10. Verify continuity of all fuses (if applicable).
11. Measure voltage and current at each panelboard main input breaker (phases, neutral and ground).
12. Verify all monitoring options (if applicable) are displaying values within preset parameters.
13. Check or perform Engineering Field Change Notices (FCN) as necessary.
14. Configuration of the LDM/LDMF (For Newly installed branch circuit breakers).

1. 1. Verify firmware and update as required.
   2. Verify the location, alarm set points, number of poles, and address of every newly installed breaker.
   3. Verify the CT ratio for every newly installed breaker.
   4. Demonstrate use of software tools. (if applicable)
   5. (Excludes interoperability with SiteScan and Building Management Systems)
   6. Save the configuration file to a laptop as a backup for customer. (If applicable)

SCOPE OF WORK
STATIONARY BATTERY SYSTEMS
SEALED VRLA BATTERY
SERVICE PERFORMED
Annual Service PM for the initial PM visit.
Quarterly Service

1. Inspect the appearance and cleanliness of the battery and the battery room. Clean normal cell top dirt accumulation (to be done only with battery off line).
2. Measure and record the total battery float voltage and charging current.
3. Measure and record overall AC ripple voltage.
4. Measure and record overall AC ripple current.
5. Visually inspect the jars and covers for cracks and leakage.
6. Visually inspect for evidence of corrosion.
7. Measure and record the ambient temperature.
8. Verify the condition of the ventilation equipment, if applicable.
9. Verify the integrity of the battery rack/cabinet.
10. Measure and record 100% of the cell temperatures.

1. Measure and record the float voltage of all cells.
2. Measure and record all internal Ohmic values.
3. Provide a detailed written report noting any deficiencies and corrective action needed, taken, and/or planned.

Annual Service (plus Quarterly Service)
▪ Re-tighten all connections to the battery manufacturer's specifications, if applicable. Refer to the manufacturer’s literature to determine if re-tightening is required.
▪ Measure and record all battery connection Ohmic values, when applicable.
▪ Measure and record 100% of the cell temperatures.

Corrective Maintenance Performed as Required
Refurbish cell connections as deemed necessary by the detailed inspection report.
Minor repairs to battery systems occurring during the contract period will be covered by the contract.

This solicitation is for State certified MBE dealers only.
The Ohio Department of Behavioral Health (DBH) will award this project to the lowest-cost responsive and responsible supplier. The awarded supplier must include all applicable costs for delivery, setup, and warranty in their submission.

Substitutions are not permitted unless explicitly authorized within the solicitation documentation.

All pricing must be clearly entered into the OhioBuys item grid. If a separate quote is submitted, the total must exactly match the amount listed in the item grid. Discrepancies may result in disqualification.

DBH reserves the right to purchase up to the full quantities specified in the sourcing project.

Important: All vendor inquiries must be submitted exclusively through the Inquiry Field in OhioBuys. Questions submitted through other channels will not be considered.

In the event of a tie bid, the sourcing project will be awarded to the first valid bid received by the date and time stamp in OhioBuys.

P002262 DMH NORTHCOAST BHO NORTHFIELD Northfield Campus Northfield