DOT-250006 Henry/DOT-260012 Wyandot Full-Service Maintenance Facility

Administration of Project:

Project Name	Henry Full Service Maintenance Facility Wyandot Full Service Maintenance Facility		Response Deadline	11/24/2025		2:00 pm	local time
Project Location	Varies		Project Number	DOT-250006 DOT-260012
City / County	Varies / Varies		Project Manager	Varies
Owner	Ohio Department of Transportation		Contracting Authority	OFCC
Delivery Method	General Contracting		Prevailing Wages	State
No. of paper copies requested (stapled, not bound)	0		No. of electronic copies requested (PDF)	1

* “Registered Design Professional includes any architect holding a certificate issued under section 4703.10 of the Revised Code, any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or any engineer holding a certificate issued under section 4733.14 of the Revised Code.” (Ohio Building Code section 4101:1-2-01 Definitions)

Submit the Statements of Qualifications (Form F110-330) through OhioBuys. See Section J of this RFQ for additional submittal instructions. Submit all inquiries regarding this RFQ in writing through OhioBuys (no phone calls please). Inquiries will be answered and posted in OhioBuys on a regular basis until the inquiry deadline. The name of the party submitting an inquiry will not be included on the inquiry response.

Project Overview

A. Project Description

The Ohio Department of Transportation (ODOT) is planning on replacing (2) Full-Service Maintenance Facilities in various locations throughout the State. A/E services for these projects will be selected concurrently. It is anticipated that the top five (5) ranked A/E teams will be short listed for interviews. An A/E team may be selected for one or multiple projects at the sole discretion of the Contracting Authority and Owner. These projects and services may be awarded and implemented in a slightly staggered schedule and utilize General Contracting delivery methods for construction contract(s). Each project will be a separate professional service agreement and a separate construction contract.

All aspects of the project and related issues will be implemented and operated consistent with the Contracting Authority’s

and the Owner’s policies and procedures.

DOT-250006 Henry Full Service Maintenance Facility

Latitude 41°25'06.32"N

Longitude 84°06'02.76"W

Napoleon, Henry County

State Funding: $15,104,250.00

Construction Cost: $13,720,370.00

Full-Service Facility Kit of Parts

(Approx. Sizes; selected AE to work with ODOT to develop exact square footage shown below)

Building Purpose Avg. Size

Truck Storage Building 22,000 sqft

Administration Section 4,000 sqft

Mechanical Services Section 7,500 sqft

Cold Storage Structure 8,000 sqft

Salt Storage Structure (4,000 tons) XX sqft

Material Storage Structure ( 2 bays) XX sqft

Above Ground Fuel Storage Tank N/A

Vehicle Wash Bay 2,800 sqft

Brine/Calcium System tanks (60k)

DOT-260012 Wyandot Full Service Maintenance Facility

10976 County Road 121

Upper Sandusky, Wyandot County

State Funding: $15,104,250.00

Construction Cost: $13,720,370.00

Full-Service Facility Kit of Parts

(Approx. Sizes; selected AE to work with ODOT to develop exact square footage shown below)

Building Purpose Avg. Size

Truck Storage Building 22,000 sqft

Administration Section 4,000 sqft

Mechanical Services Section 7,500 sqft

Cold Storage Structure 10,000 sqft

Salt Storage Structure (5,000 tons) XX sqft

Material Storage Structure (5 bays) XX sqft

Above Ground Fuel Storage Tank 12,000 gal (split)

Vehicle Wash Bay 2,800 sqft

Brine/Calcium System 7 tanks (14k each)

B. Scope of Services

For projects advertised with an appropriately developed Program of Requirements (“POR”), upon award of the Agreement, commence with Design. For projects without such a POR, upon award of the Agreement, commence by developing the Program of Requirements.

The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify with the Owner and/or the Contracting Authority, the cost breakdown of the A/E Agreement detailed cost components to address the Owner’s project requirements. Participate in the Encouraging Diversity, Growth & Equity (EDGE) Program as required by statute and the Agreement.

As required by the Agreement, and as properly authorized, provide the following categories of services: Program Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support, Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.

During the construction period, (at each site) provide not less than 12 hours (excluding travel time) on-site construction administration services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having relevant and appropriate types of construction administration experience. Note: hours stated above are considered part of the A/E’s Basic Services.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Project Delivery Method (MP, GC, CMR, DB)

2. Role on project (A/E, C-A/e, AOR-DB, CMA/OA, CMR, DB, GC, Trade)

3. State of Ohio OFCC (Standard Documents / OAKS CI) experience

4. Managing multiple building types

5. Large vehicle storage

6. Large vehicle circulation design requirements

7. Large/bulk material storage

8. PEMB modified for occupancy

9. Compliance with Federal Endangered Species Act (ESA)

C. Estimated Budget / Funding	D. Anticipated Schedule
State Funding:	$Varies		Professional Services Start:	03 / 26
Other Funding:	$0		Construction Notice to Proceed:	03 / 27
Construction Cost:	$Varies		Substantial Completion of all Work:	05 / 28
Total Project Cost:	$Varies, see information above		Professional Services Completed:	07/ 28
E. Estimated Basic Fee Range (see note below)	F. EDGE Participation Goal
	6.00% to 6.25%	Percent of initial Total A/E Fee:	.0%
If an A/E team is selected for multiple projects, the Estimated Basic Fee Range adjusts – 5.60% to 5.85% NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents, (5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The Basic Fee includes all registered design professional services and consultant services necessary for proper completion of the Basic Services, including validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above, including the Owner’s contingency. The Basic Fee excludes any Additional Services required for the project.
G. Basic Service Providers Required (see note below)	H. Additional Service Providers Required
Lead A/E Discipline:	Architecture		Environmental Testing and Analysis
Secondary			Surveying
Disciplines:	Civil Engineering		Quality Assurance Testing
	Structural Engineering		Air and Water Testing & Balancing
	Mechanical-Electrical-Plumbing Eng.		Special Inspections
	Fire Protection Engineering		Geotechnical Testing & Analysis
			Photo Documentation
NOTE: The lead A/E shall be (1) any architect holding a certificate issued under section 4703.10 of the Revised Code, (2) any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or (3) any engineer holding a certificate issued under section 4733.14 of the Revised Code.

I. Evaluation Criteria for Selection

• Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous projects.

• Previous experience compatible with the proposed project (e.g., type, size).

• Relevant past work of prospective firm’s proposed consultants.

• Past performance of prospective firm and its proposed consultants.

• Qualifications and experience of individuals directly involved with the project.

• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed consultants.

• Specification writing credentials and experience.

• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM schedules as a project management resource.

• Approach to and success of using partnering and Alternative Dispute Resolution.

• Proximity of prospective firms to the project site.

• Proposer’s apparent resources and capacity to meet the needs of this project.

• The selected A/E and all its consultants must have the capability to use the Internet within their normal business location(s) during normal business hours.

• LEED and BIM criteria will not be evaluated for this selection. A score of zero has been prefilled on the score sheet.

Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with and use EDGE-certified Business(es), as a part of the A/E’s team. The Intent to Contract and to Perform and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The Intent to Contract and to Perform form is again required at the Fee Proposal stage.

If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform form signed by both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business(es), by name, which will participate in the delivery of the proposed professional services solicited in the RFQ.

Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to be rejected.

J. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website at https://ofcc.ohio.gov.

Electronic submittals, if requested, should be combined into one PDF file named with the project number listed on the RFQ and your firm’s name, followed by “SOQ”. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Electronic submittals are limited to a maximum file size of 25 MB.

Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or coverings of any type. Cover letters and transmittals are not necessary.

CD/DVD copies of the Statement of Qualifications, if requested, should have the sleeve labeled with the project number and firm name, followed by “SOQ”.

Facsimile copies of the Statement of Qualifications will not be accepted.

Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

Project Name	Henry Full Service Maintenance Facility Wyandot Full Service Maintenance Facility		Proposer Firm
Project Number	DOT-250006 DOT-260012		City, State, Zip

Selection Criteria	Value	Score
1. Primary Firm Location, Workload and Size (Maximum 10 points)
a. Proximity of firm to project site	Less than 75 miles	5
	75 miles to 150 miles	2
	More than 150 miles	0
b. Amount of fees awarded by Contracting Authority in previous 24 months	Less than $500,000	2
	$500,000 to $1,000,000	1
	More than $1,000,000	0
c. Number of licensed professionals	Less than 3 professionals	1	Max = 3
	3 to 6 professionals	2
	More than 6 professionals	3
2. Primary Firm Qualifications (Maximum 30 points)
a. Project management lead	Experience / ability of project manager to manage scope / budget / schedule / quality	0 - 10
b. Project design lead	Experience / creativity of project designer to achieve owner’s vision and requirements	0 - 5	Max = 20
c. Technical staff	Experience / ability of technical staff to create fully coordinated construction documents	0 - 3
d. Construction administration staff	Experience / ability of field representative to identify and solve issues during construction	0 - 12
3. Key Consultant Qualifications (Maximum 20 points)
a. Key discipline leads	Experience / ability of key consultants to perform effectively and collaboratively	0 - 15
b. Proposed EDGE-certified Consultant participation*	One point for every 2 percent increase in professional services over the EDGE participation goal	0 - 5
4. Overall Team Qualifications (Maximum 10 points)
a. Previous team collaboration	Less than 3 sample projects	1	Max = 3
	3 to 6 sample projects	2
	More than 6 sample projects	3
b. LEED** Registered / Certified project experience	Registered LEED v4.0 or v4.1 projects	1	Max = 2	0
	Certified LEED v4.0 or v4.1 projects	2
c. BIM project experience	Training and knowledge	1	Max = 3	0
	Direct project experience	3
d. Team organization	Clarity of responsibility / communication demonstrated by table of organization	0 - 2
5. Overall Team Experience (Maximum 30 points)
a. Previous team performance	Past performance as indicated by evaluations and letters of reference	0 - 10
b. Experience with similar projects / delivery methods	Less than 4 projects	0 - 3
	4 to 6 projects	4 - 6
	More than 6 projects	7 - 10
c. Budget and schedule management	Performance in completing projects within original construction budget and schedule	0 - 5
d. Knowledge of Ohio Capital Improvements process	Less than 3projects	0 - 1
	3 to 6 projects	2 - 3
	More than 6 projects	4 - 5
* Must be comprised of registered professional design consulting firms and NOT the lead firm - For more information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric. ** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.™	Subtotal

Notes:		Evaluator:
			Name
			Signature		Date