Fire Sprinkler System Dexter Building Lookout Point

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Contract Opportunity

General. This is a SOURCES SOUGHT and is for informational/market research purposes only. THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR BID, NOR A SYNOPSIS OF A PROPOSED CONTRACT ACTION UNDER FAR SUBPART 5.2.

This Sources Sought is to gain knowledge of the interest, capabilities, and qualifications of industry so the government can make informed business decisions. We are seeking responses from both large and small business members of industry to include: Small Business, Small Disadvantaged Businesses to include 8(a) firms, Historically Underutilized Business Zones (HUBZone), Woman-Owned Small Business (WOSB) to include Economically Disadvantaged Women-Owned Small Business (EDWOSB), Service-Disabled Veteran-Owned Small business (SDVOSB) and Veteran Owned Small Business (VOSB). All interested parties are highly encouraged to respond.

Reponses to this Sources Sought announcement will be used by the Government to make business decisions and to inform potential future solicitations.

The North American Industrial Classification Code (NAICS) for this requirement is: 237990, Other Heavy and Civil Engineering Construction.

The related size standard is: $45 million.

Formal Sources Sought Response Due – 21 November 2024 at 3:00 pm Pacific Time.

Project Background.

Lookout Point Dam is an earth-type dam on the Middle Fork Willamette River in the U.S. state of Oregon. It is located in Lane County. Its reservoir is called Lookout Point Lake. The dam's primary purpose is flood control, with secondary purposes of power generation, recreation, and irrigation.

Project Scope. The U.S. Army Corps of Engineers (USACE), Northwestern Division, Portland District (CENWP) has been tasked to provide fire protection for Dexter building at Lookout Point during the deep draw down periods. The Dexter building is an administrative building at the Lookout Point Dam. There is also a warehouse by and another building in the compound. The buildings are not attached to the Dam.

The following information represents the project objectives:

The government is interested in developing a plan to provide an alternative method to protect the inhabitants from fire during the period of low draw down of the reservoir when the water level is below the intake pipe for the station service water source supplying the fire sprinkler systems. An alternative water source needs to be provided from 1 October to end of February for an unknown number of years.

The government is requesting industry feedback on possible solutions for protecting a 10000 SF building and warehouse from fire. The system in question that the government would like to install would be a Hybrid mist system. The general SOW of the work would be as follows:

• Provide its own supply of water in a tank that is more manageable to place than a tank for traditional sprinkler systems.


• The system is a high-pressure system. The existing fire sprinkler system in both the Dexter Administration Building and the General Maintenance Building would be demolished and removed. The sprinkler pipe coming into each building would be capped at the floor. The 6” water line coming from the Power Plant to the buildings would be abandoned. The existing fire detection and alarm system in each building would also be demolished and removed. A new detection and alarm system would be provided for both buildings. A new fire alarm panel and releasing panel would be provided in each building.


• The system combines water and nitrogen discharged together from a single emitter to efficiently absorb heat and reduce oxygen to extinguish fires. With non-toxic agents this system is designed to hold oxygen levels within safe breathing tolerances.”


• The hybrid water mist system is an open system and not filled with water or nitrogen. When a fire is detected by the fire detection system, a valve is opened and water and nitrogen flow to the water mist heads. The water mist is then discharged into the space to suppress the fire. The piping and heads would be like the existing fire sprinkler system with exposed piping.


• The existing fire sprinkler system in both the Dexter Administration Building and the General Maintenance Building would be demolished and removed. The sprinkler pipe coming into each building would be capped at the floor. The 6” water line coming from the Power Plant to the buildings would be abandoned. The existing fire detection and alarm system in each building would also be demolished and removed.”


• A new detection and alarm system would be provided for both buildings. A new fire alarm panel and releasing panel would be provided in each building… When a fire is detected by the fire detection system, a valve is opened and water and nitrogen flow to the water mist heads. The water mist is then discharged into the space to suppress the fire. The piping and heads would be like the existing fire sprinkler system with exposed piping. Space would need to be allocated for the water tank and the nitrogen tanks. The intent would be to zone each building into approximately three zones (or more) to keep the nitrogen and water tanks to a minimum. With the hybrid water mist system, door and openings do not need to be sealed.


• Difficulty and outage disruptions – The existing sprinkler system will have to be removed as well as the existing fire alarm system. During this time period, the building will be without a fire suppression or detection system. Fire watch will have to be provided for the time period. The occupants may be disrupted or interrupted as work is performed in each room. Installation should be reasonable and not very difficult.


• The hybrid water mist system has a few specialty items such as nitrogen tanks, and water/nitrogen emitters.


• It’s lifetime should be approximately 20 years.

Anticipated Construction Schedule: CENWP intends to advertise (March 2025) and award (January 2026) Construction Contract with estimated construction completion by the end of calendar year 2026/beginning of calendar year 2027.

Estimated Construction Cost (ECC): The current ECC is between $1,000,000 and $5,000,000. Ref. FAR 36.204 Disclosure of Magnitude and DFARS 236.204 Disclosure of Magnitude.

Number and Type of Contracts: NWP contemplates awarding one (1) Firm-Fixed Price Construction Contract. The acquisition strategy decision has not yet been determined. Maximum Small business participation is being sought at both the Prime and subcontracting levels.

Anticipated Source Selection Process: The expected method to determine the best value to the government is Design Build.

Project Specific Constraints and Challenges:

• May have to work at nights and during the weekends if the building is occupied.

Questions for Industry:

1. Is there anything in our SOW that would discourage you from bidding?


2. Is there anything in our SOW that would cause enhanced pricing uncertainty?


3. Are there any market conditions or industry practices that you feel the government needs to be aware of?

Submission Instructions. Formal responses to this Sources Sought notice must be submitted electronically (via email) with SUBJECT: Sources Sought – Fire Sprinkler System Dexter Building Lookout Point. Please email to Andrea Smothers, Contracting Officer, at Andrea.K.Smothers@usace.army.mil and Kristel Flores, Contracting Specialist, at Kristel.M.Flores@usace.army.mil before 3:00 pm Pacific Time on 21 November 2024.

Interested parties’ responses to this Sources Sought shall be limited to six (6) pages and should include the following information:

Firm's name, address, point of contact, phone number, e-mail address, CAGE and Unique Entity ID.

Firm's business category and size: Large Business (include summary of small business participation metrics), Small Business, Small Disadvantaged Businesses to include 8(a) firms, Historically Underutilized Business Zones (HUBZone), Woman-Owned Small Business (WOSB) to include Economically Disadvantaged Women-Owned Small Business (EDWOSB), Service-Disabled Veteran-Owned Small business (SDVOSB) and at the subcontracting level, Veteran Owned Small Business (VOSB).

An explanation of the prime firm’s capabilities, special qualifications/certifications and equipment and describe the work to be self-performed as it pertains to the proposed work outlined in the Project Scope.

A description of work performed under similar project constraints and challenges listed under paragraph 3.

Project Examples (for Joint Ventures, please include projects completed by the Joint Venture if available): To be considered for a potential set aside strategy, provide a maximum of three (3), minimum of one (1), fire sprinkler system project(s). These project examples must be similar in size, scope and complexity to the work described in paragraph 3 of this notice, with a description of each project (to include pertinent qualitative and quantitative information about featured scope elements), and include the following:

• Project Title


• Contract Number


• Contract award date


• Customer name, phone number and email address


• Prime or Subcontractor


• Initial contract dollar value


• Final contract dollar value


• Initial contract completion date


• Final contract completion date


• Customer satisfaction

The Government may verify information in CPARS or PPIRS.

Firm's Joint Venture information if applicable - existing and potential.

Firm's Bonding Capability in the form of a letter from Surety.

Firm's interest and the likelihood in bidding on the solicitation when it is issued. (Refer to planned advertise and performance dates)

Responses to the government’s questions in paragraph 5 and any other information the contractor feels the government needs to be aware of.

Disclaimer and Important Notes.

This notice does not obligate the Government to award a contract. No reimbursement will be made for any costs associated with providing information in response to this Sources Sought or any follow up information. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's capabilities to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or to provide feedback to respondents with respect to any information submitted.

All interested firms must be registered in the System for Award Management (SAM) at https://www.sam.gov to have size status considered. You must remain current for the duration of the source selection process to be eligible for award of a Government contract.

Attachments:

Draft Plans and Spec’s

Attachments/Links