NON-EXCLUSIVE LICENSE AGREEMENT-WESTMORELAND COUNTY CORONER

NOTICE
The County of Westmoreland is requesting proposals from qualified parties interested in
entering into a Non-Exclusive License Agreement with the County for use of space at the
Westmoreland County Coroner's Office to conduct autopsies. Proposal specifications are available
in the Office of County Controller, Two North Main Street, Suite 111, Greensburg PA 15601;
Telephone (724) 830-3137.
Sealed proposals will be received in the office of the Westmoreland County Controller until
2:00 P.M. Tuesday, October 27, 2026, and publicly opened approximately 15 minutes later in the
Commissioners' Conference Room #101 in the offices of the Westmoreland County Commissioners.
Late proposals will NOT be accepted or considered. The County Commissioners reserve the right to
reject, in whole or in part, any or all proposals received, and further reserve the right to negotiate the
final contract terms, including cost, subsequent to the submission of sealed proposals.

REQUEST FOR PROPOSALS
I. INTRODUCTION:
Westmoreland County is a third class county in the Commonwealth of Pennsylvania with
a population of approximately 354,663 in 2020.
The County of Westmoreland is requesting Proposals from qualified parties interested in
entering into a Non-Exclusive License Agreement with the County to obtain a license for the use of
the autopsy suite/morgue, body receiving area/garage area and restrooms (hereinafter "License
Area") at the Westmoreland County Forensic Center, located at 2503 South Grande Boulevard,
Greensburg PA 15601 (hereinafter "Premises"), to conduct autopsies.
II. SUBMISSION OF PROPOSALS:
A. Proposals Due:
Sealed Proposals will be received in the Office of County Controller, Two North Main Street, Suite
111, Greensburg PA 15601, until 2:00 P.M. Tuesday, October 27, 2026. LATE PROPOSALS
WILL NOT BE ACCEPTED OR CONSIDERED. Proposals must be submitted in a sealed
package, with the Proposer's name and address on the outside of the package, along with the
designation: "PROPOSAL FOR NON-EXCLUSIVE LICENSE AGREEMENT -
WESTMORELAND COUNTY CORONER." One original signature master copy shall be included
in the package along with four (4) duplicate copies.
B. Questions Regarding the RFP:
Questions about the RFP may be submitted by email to John Ackerman, Coroner, and Michael Noel,
Chief Deputy, of the Westmoreland County Coroner's office at
coroners@westmorelandcountypa.gov and must be received no later than noon on October 16, 2026
to be considered for answer and possible inclusion in an addendum. In the event that a Proposer
would like to view the License Area, the Proposer should contact the Coroner's office at the above

email or at (724) 830-3636.
C. Withdrawal of Proposals:
Proposals may be withdrawn by a Proposer at any time up to the deadline for submission.
After said deadline, Proposals must remain firm (subject to negotiation of terms as provided for in
these specifications) and cannot be withdrawn for a period of sixty (60) days.
D. Familiarity With Proposed Work
The Proposer certifies that Proposer has carefully considered the work proposed and the terms
of the RFP to determine for itself the difficulties and requirements incidental to the prosecution of the
work, and that the submission of a Proposal is considered conclusive evidence of such examination.
III. PROCEDURES FOR AWARD OF CONTRACT:
A. Proposal Review:
i. Proposals received shall be evaluated and reviewed by representatives from
the Coroner's Office. Following evaluations of written proposals, some
proposers may be selected for an interview in order to determine the proposer
deemed best qualified.
ii. Proposals that do not meet the mandatory requirements will be considered
non-compliant.
iii. The County reserves the right to waive technicalities and to reject any or all
proposals in the best interest of the County.
iv. After review of proposals and conducting interviews (if any), County staff
may be authorized to commence negotiation for a license agreement with the
proposer recommended for the award. The Commissioners will be the
signatories on any license agreement entered into as a result of this RFP.

v. The County expressly reserves the right, in its sole judgment, to accept or
reject any or all proposals, with or without cause, modify, alter, waive any
technicalities or provisions, or to accept the proposal which, in its sole
judgment, is determined to be the best evaluated offer resulting from
negotiation.
vi. The County reserves the right to withdraw the RFP in whole or in part, at
any time and for any reason. Submission of a proposal confers no rights
upon the Proposer nor obligates the County in any manner. The County
reserves the right to award no license agreement and to solicit additional
offers at a later date.
B. Contract Negotiations:
i. Upon determination of the proposer deemed to be best qualified and
authorization by the County, the County's representatives shall enter into
negotiation of terms for the non-exclusive license agreement. If a satisfactory
license agreement cannot be negotiated with the proposer deemed most
qualified within a reasonable period of time as determined solely by the
County, negotiations with that proposer will be suspended, and negotiations
shall be undertaken with the proposer ranked second most qualified. Should
a satisfactory license agreement not be negotiated, additional proposers may
be selected in order of their qualifications as established by proposal review
and/or interview, and negotiations entered into as outlined above. The County
reserves the right to cancel or re-issue the Request for Proposal.
ii. The Proposer agrees to negotiate in good faith with the County to enter into a
formal license agreement with the County, with such license agreement

substantially incorporating the terms and conditions in the RFP. The license
agreement will incorporate, in order of precedence, the following:
1. The License Agreement.
2. The terms and conditions contained in this RFP document.
3. The proposal submitted by the Proposer.
C. Award:
i. Based on the proposal, interview, and any other information which may be
obtained by the County, the County may prepare and offer a license agreement
for a one (1) year term, with the County having the right to terminate upon
advance written notice. After the initial license term, the County reserves the
right to extend the license agreement for two additional terms of one year on
the same terms and conditions.
ii. The successful Proposer shall utilize the License Area only after the
transmittal of a fully executed License Agreement and all required insurance
certificates. The successful Proposer shall be in compliance with the
negotiated License Agreement.
iii. The award will be made to the Proposer who is considered to provide the best
overall proposal that meets the needs, considering the relevant experience of
the Proposer, the financial proposal, the proposed solution, options offered and
overall benefit.
iv. The County reserves the right to reject any or all proposals in whole or in part
received by reason of this RFP. The County will not pay for any information
herein requested, nor is it liable for any costs incurred by the Proposer.

IV. GENERAL CONDITIONS:
A. Proposer agrees that upon execution of a License Agreement called for in this RFP,
Proposer shall defend, indemnify and hold harmless the County of Westmoreland, the
Westmoreland County Coroner and their agents, officers and employees from all
claims, actions, lawsuits, damages, judgments or liabilities (including attorneys fees
and costs of legal and administrative proceedings) arising out of the services carried
out by the Proposer under the License Agreement, and/or resulting from any act or
omission by the Proposer, its officers, employees, agents and contracted service
providers.
B. Proposer shall be liable to the County for any loss or damage to the Premises arising
from or in connection with Proposer's performance or nonperformance under the
License Agreement or any of its officers, agents, and employees.
C. By submission of a proposal, the Proposer acknowledges and agrees that the County
is subject to state and local public disclosure laws, and, as such, is legally obligated to
disclose any public documents, including proposals, to the extent required thereunder.
The County's legal obligation shall not be limited or expanded in any way by a
Proposer's assertion of confidentiality and/or proprietary data.
V. REQUIRED CONTENTS AND FORMAT OF PROPOSALS:
All prospective Proposers must submit a complete response to the RFP in the following format
and order:
A. Transmittal Letter:
This is to be a brief letter on the Proposer's letterhead, addressed to the County of
Westmoreland, which provides the following information:
a. Correct legal name and address of the Proposer.

b. Name, title, telephone, e-mail address and fax number of the contact
person for the Proposer.
c. A statement that the proposal is in response to this RFP and that the
Proposer agrees to accept all the requirements of the RFP. Any exceptions
to RFP requirements should be clearly identified.
d. The signature, along with the typed name and title of the individual who
must be authorized to commit the Proposer to the proposal. The signature
must be an original manual signature, not a facsimile
B. Technical Proposal:
This portion of the proposal must address each item listed below:
a. Introduction & Profile:
i. Experience in providing autopsy services.
ii. Number of years providing autopsy services.
iii. A list of facilities in which you have provided autopsy
services.
iv. Provide a minimum of 5 professional references.
v. Provide a list of lawsuits filed or threatened against your
company, and/or its physicians, that allege negligence,
malpractice, denial of civil rights, breach of contract to
provide services, and any other lawsuits of any kind
whatsoever, including any settlements made (with or
without filing a lawsuit) within the last five (5) years.
Include the court name, case caption, and docket number.
vi. Please state whether your company's, or those of its
physicians, licenses or certificates have ever been limited,
restricted, suspended or revoked. If so, please provide the
details.
vii. Please state whether your company, and/or its physicians,
have at any time been under investigation by any state or
federal licensing or regulatory agency. If yes, please
explain.
viii. Provide current licensure to practice medicine in the
Commonwealth of Pennsylvania for each physician who
is to provide autopsy services.

ix. Provide proof that the physician is a board certified
pathologist with at least two years of forensic pathology
work experience beyond forensic pathology
residency/fellowship training.
x. Please provide a curriculum vitae for each physician who
is to provide autopsy services.
xi. As part of your proposal, please include the price the
Proposer is offering to pay the County on a per autopsy
performed for a non-exclusive license for the Licensed
Area.
b. Insurance:
The successful Proposer shall provide certificates of insurance made
out to the County of Westmoreland, indicating that the below listed insurance
requirements are in force:
i. General Liability: Limits of $1,000,000.00 per
occurrence/$2,000,000.00 aggregate at a minimum.
ii. Worker's Compensation: Statutory benefits; employer's
liability. $500,000.00 one accident and aggregate disease.
The Proposer's carrier will waive all rights of subrogation
against the County.
iii. Automobile Liability: $1,000,000.00 per occurrence
combined single limit for bodily injury (including death)
and property damage liability, covering owner, non-owned
and hired vehicles.
iv. Professional Liability Insurance - Claims-based medical
malpractice $1,000,000.00 per occurrence/$3,000,000.00
aggregate at a minimum.
v. Excess coverage insurance in the minimum of
$2,000,000.00 shall be required covering general liability,
automobile liability and employer's liability policies.

vi. Westmoreland County, the Westmoreland County
Coroner and their officers and employees must be named
as additional insured parties on all liability policies.
Coverage for occurrences happening during the
performance of services required under the agreement
must be maintained in full force and effect under the
policy.
vii. Thirty (30) days notice of cancellation or threatened notice
of cancellation.
viii. Each physician, pathologist nurse, and other professional
who will perform autopsies must either be covered under
Proposer's insurance policy for professional liability, or
provide the County with evidence of separate policies of
professional liability insurance with policy limits of
$1,000,000.00 per occurrence and $300,000.00 in the
aggregate. The insurance requirements shall also apply to
interns or 1099 contractors of Proposer.
c. In addition, Proposer agrees to maintain insurance coverage insuring the
County from and against any and all claims, causes of action, demands
and liability including but not limited to, damages, costs, expenses,
assessments, penalties, fines, losses, judgments and attorney's fees that
the County may suffer due to the existence or discovery of any Hazardous
Substance on the property or the migration of any Hazardous Substance
to other properties or released into the environment, that relate to or arise
from Proposer's activities during the term of the License Agreement on
the Premises. The insurance required in this section shall include costs
incurred in connection with any investigation of site conditions or any
cleanup, remedial, removal or restoration work required by any

governmental authority.
d. Proof of insurance coverage shall be submitted with the Proposal.
e. The Proposer must demonstrate that it has a history of successfully
performing its contractual obligations without default, without imposition of
fines or penalties for failure to perform as promised and in accordance with
law and regulations, and without excessive litigation involving claims of
negligence, civil rights violations, or breach of contract.
f. The Proposer shall certify that it is not currently under suspension or
debarment by the Commonwealth of Pennsylvania or federal government.
If the Proposer cannot so certify, then it shall submit a written explanation
of why such certification cannot be made.
VI. REQUIREMENTS:
Proposers must demonstrate that they have the resources and capability to enter into the non-
exclusive license agreement. All proposals either meet or exceed, the requirements contained
herein. Proposers shall agree to the following:
A. The County intends to grant and convey a license to License to one or more
successful Proposers. The successful Proposer(s) shall accept such license from the
County for the non-exclusive use of the autopsy suite/morgue, body receiving
area/garage area and restrooms (hereinafter called the "License Area"), for the sole
purpose of conducting autopsies. No additional areas may be accessed without the prior
written approval of the County as an amendment to the License Agreement.
B. The County reserves the right to enter into one or more non-exclusive license
agreements for the License Area. The successful Proposer(s) shall use the License Area
to conduct autopsies for no more than five additional counties combined. When
submitting a proposal, please identify the counties you anticipate performing autopsies
for and whether you have an agreement in place with any counties. If so, please identify
the counties and the length of the agreement. Westmoreland County retains priority over
any other county.