J041--Chiller Replacement

Active

Contract Opportunity

The Department of Veteran Affairs, Networking Contracting Office (NCO1) located in Brockton, MA intends to enter into a sole source procurement, pursuant to the authority of FAR 6.302-1, with Trane U.S. Inc. for the following requirement:
Statement of Work (SOW)
BACKGROUND:
This work covers all labor, transport, and materials to complete a chiller replacement for Building 2 located at Brockton VAMC.
Period of Performance: 940 Belmont Street, Brockton, MA
STATEMENT OF WORK:
Provide a replacement of a Trane ACS Air-cooled chiller.

SCOPE OF WORK:
Turnkey Installation of HVAC Equipment
Replacement of Building 2 RTAC Chiller to upgrade infrastructure and address the failing load capacity.
Coordination between the contractor and VA to recover the refrigerant correctly and prepare the chiller for removal from the site.
Remove and install new Trane ACS Air-Cooled Chiller.
Start the new system up appropriately on schedule.
Trane Factory startup included.
Mechanical Installation
Disconnect and reconnect Piping connections.
Remove and replace isolation valves.
Safe handling of refrigerant per EPA regulations.
Any damaged or removed insulation with be replaced with new.
Electrical Installation
Powering off all equipment from existing electrical panels.
Disconnect all Power and Control wiring to the existing chiller
Reconnect all Power and Control wiring to the new chiller

Proposal Notes/ Clarifications
Scope of work has been configured to be executed during normal-business hours.
Equipment Order Release and Services rendered are dependent on receipt of PO/Subcontract
The contractor will not perform any work if working conditions could endanger or put at risk the safety of our employees or subcontractors
The customer shall perform asbestos or hazardous material abatement removal
Excludes roof repairs.
Access for Crane and parking for the turnkey team to be provided by the VA.


Trane U.S. Inc. will be awarded this procurement because the chiller is manufactured by Trane and only Trane authorized technicians are allowed to work on the equipment in order to maintain OEM warranty. Building Management Controls have already been configured to accept a Trane manufactured unit, replacement of unit by manufacturer (Trane) is recommended method in order to avoid additional costs for reconfiguration of controllers to existing BMS system. Other contractors are unable to perform this work due to not having access to Trane software and replacement supplies/OEM parts. Due to the proprietary nature of the work requiring a manufacturer and installer having qualified experience for having access to Trane parts and codes/software, these proprietary issues would not allow for full and open competition.

The NAICS code for this requirement is 811310 with small business size standard of $12.5 Million.
This notice of intent is not a solicitation nor is it a request for proposal. However, interested parties that believe they can satisfy the requirement listed above must clearly identify their capability to do so in writing by March 10, 2025 at 9 am EST time. Responses should be sent to Issa Shawki at issa.shawki@va.gov. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination by the Government not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government.

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