Request for Proposal: Filter First Drinking Fountain Demo

Request for Proposal: Filter First Drinking Fountain Demo

RFP Timeline

Issue Date: 2/17/2026
Proposal Due Date: 3/2/2026 at 2:00 p.m.
Project Award Date: 3/16/2026
Project Commencement: Work can begin after June 5, 2026. Demo must be completed by August 07, 2026. The district will work with the successful contractor to schedule areas to be completed first in order to ensure the least number of disruptions to students and staff. The successful contractor may set up times to visit the sites for additional information before the work start date.

Mandatory Site Visit: Contractors must walk the site to determine the scope of work, equipment, and materials needed to satisfy all requirements of this RFP. Two site walks will be conducted on the following dates and times:

• February 20, 2026, 12:00 pm
• February 23, 2026, 9:00 am

Interested contractors should meet at the main entrance of:

Herbert Henry Dow High School
3901 N. Saginaw Rd
Midland, Michigan 48640

From this site we will visit all district buildings listed on this RFP. If you have any question,s please contact:

Michael Moeggenberg
Director of Facilities and Operations
Midland Public Schools
989-923-5035
moeggenbergmj@midlandps.org

Bid Submission: All bids must be submitted on the attached bid form (linked below in RFP packet) and signed by the bidder.

Two (2) copies of the bid form should be addressed to the attention of:

Midland Public Schools Board of Education

Filter First Drinking Fountain Demo

600 East Carpenter Street
Midland, Michigan 48640-5417

One (1) copy of the bid form should be retained for your files.  Questions should be referred to Michael Moeggenberg, Director of Facilities and Operations at 989-923-5035 or moeggenbergmj@midlandps.org .

RFP Documents

Scope of Work

1. Demo drinking fountains and cap pipe at drinking fountain and closest supply line. One drinking fountain in each elementary building and two at each secondary building will be valved off at the closest supply line. District will determine areas before work begins.
2. Cap drain line at drinking fountain.
3. Install a stainless-steel plate to cover the entire area of the removed drinking fountain and any plumbing. Stainless steel must be at a minimum 18/10 (304) and .024 inch thickness.
4. The successful contractor must provide and submit to the State of Michigan plan review stamped engineered drawings of all mechanical and electrical work specified in this RFP. The district will provide original drawings upon request.
5. The drawings indicate drinking fountains to be removed; any location changes must be
cleared by the district.
6. The contractor is responsible for all measurements.
7. All State of Michigan codes must be followed for this RFP.
8. All manufacturers’ installation requirements must be followed.

Bidders Qualifications

1. Successful Bidder’s firm shall have five years’ experience in the type of work being performed. All work under the contract shall be performed by skilled workers in accordance with applicable Federal, State and local governing codes. The Successful Bidder shall be responsible at all times for the work and actions of its employees.

District Property Damage

All buildings and furnishings shall be protected by the Successful Bidder from damage which might be done or caused by work performed under this contract. Any damage caused directly or
indirectly by the Successful Bidder’s agents or suppliers shall be repaired and/or replaced at the expense of the Successful Bidder by methods approved by Midland Public Schools to restore the damaged area(s) to its original condition. Midland Public Schools shall deem such repairs acceptable only after inspection and approval.

Bid Security

A Bid Security by a qualified surety authorized to do business in Michigan in the amount of five percent (25%) of the Base Bid shall accompany each proposal or proposal combination. The Bid Security may be in the form of a Bid Bond, Cashier’s Check, or Money Order. Personal checks are not acceptable.

Payment Bond

Prior to the issuance of a purchase order authorizing commencement of this contract, and in cases before beginning work under the contract, the contractor(s) selected will qualify for, sign,
and deliver to Midland Public Schools Business Office, an executed payment bond secured by the surety company. The bond will be in the amount of 25% of the contract. Midland Public
Schools requires that the bonding companies be limited to those listed on the U.S. Department of Treasury Circular 570 and must be licensed in the State of Michigan. The U.S. Department of
Treasury Circular 570 can be viewed at the following website: http://fms.treas.gov/c570/index.html . Certificates of such insurance and bonds will be filed with the Business Office within five working days of bid award and before any work begins.

Prevailing Wage Requirements

In order to bid on this RFP a contractor must hold a state project registration and any sub- contractor working on this job must also hold a state project registration. The successful
contractor is required by law to pay prevailing wage for this job. All documents pertaining to prevailing wage must be processed and the successful contractor must submit pay records for
each pay period to the district and to the Michigan Department of Labor and Economic Opportunity. All other prevailing wage laws in the State of Michigan must be adhered to for this
contract.

Payment

Midland Public Schools will issue payment up to three weeks after final completion of work and final district inspection. The contractor may submit pay applications as work is completed and
inspected by the district. Payment for pay applications can take up to three weeks to process.

Safety

The Contractor shall be responsible for compliance with all applicable federal and state laws, codes, and regulations, including but not limited to MIOSHA and the Right-to-Know.

Fines for MIOSHA Violations

If the District is assessed any fines for MIOSHA violations arising out of these contract services and attributable to the Contractor, the Contractor shall reimburse the district for these.

Permits

The contractor is required to obtain and pay for any state and local permits pertaining to this RFP. This is to include all required documentation for Michigan State plan review (LARA). The
contractor is responsible for sending all needed drawings through the Michigan State Plan Review. The contractor is responsible for any electrical and mechanical permits.

Insurance Requirements

The Contractor will provide the District with the required insurance certificates before the Contractor is awarded the contract. These certificates of insurance shall be submitted to the District’s Facilities Department.  Once contract is awarded Midland Public Schools will need to be added as an additional insured to the insurance policies.

Minimum Required Insurance Limits

Fire Damage: $100,000
Medical Expenses: $10,000
Personal & Adv. Injury
- Each Occurrence: $1,000,000
- Aggregate: $2,000,000
Products - Comp/Op Agg.: $1,000,000
Property Damage
- Each Occurrence: $1,000,000
- Aggregate: $2,000,000
Excess Liability (Umbrella)
- Each Occurrence: $2,000,000
- Aggregate: $4,000,000
Fidelity/Employee Dishonesty Bond: $50,000
Automobile Liability (Including Hired & Non-Owned) Personal Injury/Bodily Injury
- Each Occurrence: $1,000,000
- Or Combined Single Limit: $1,000,000
Property Damage
- Each Occurrence: $500,000

The Contractor must also provide all of its employees working on this contract with Workers’  Compensation insurance. The District will not be responsible for any job related injuries to the  Contractor’s employees. Contractor will provide the District with proof of insurance with at least the following coverage limits:

Minimum Limits

Coverage A Statutory
Coverage B as follows:
- Each Accident $500,000
- Disease - Policy Limit $1,000,000
- Disease - Each Employee $500,000

Owners Rights

The Board of Education reserves the right to accept or reject any or all item(s) in the bid; to accept or reject any or all bid(s); to waive any informalities therein; or for any reason, to award the contract to other than the low bidder.  If a unit price or extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.  The district reserves the right to award the bid by location, to the low bidder of that location and to not award a location to any bidder.

All bids shall be firm for one hundred eighty days (180) from the date of the bid opening.  The successful bidder must include a signed “Iran Economic Sanctions Act Certification” a “Familial Relationship Disclosure” form and an Affidavit of Bidder-Compliance with School Safety Initiative Legislation (Enclosed with documents).

Instructions to Bidders

1. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachment, and comply with all requirements specified within.

2. Bids received after the scheduled opening time will not be accepted.

3. The only bids accepted will be hard copy paper bids.

4. No bid may be withdrawn, changed or modified in any way for a period of ninety (90) calendar days from date of bid opening.

5. Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the bid after it has been opened.

6. Bids received prior to time of opening will be kept securely unopened. No responsibility will be attached to a school district employee who prematurely opens an incorrectly addressed bid proposal.

7. If either a unit price or extended price is obviously in error or the other is obviously correct, the incorrect price will be disregarded.

8. Midland Public Schools is exempt from state and federal taxes.

9. All bids are subject to acceptance by Midland Public Schools Board of Education which reserves the right to accept or reject any or all bids, to split awards by items, to waive irregularities or defects, and accept other than the low bid when deemed to be in the best interest of Midland Public Schools.

10. The laws of the State of Michigan shall govern rights, obligations, and remedies of the Parties under this bid and any agreement reached through this process.

11. All information included in a bid response is subject to the Freedom of Information Act and may be disclosed in its entirety after the formal, public bid opening has been completed.

12. By submission of the proposal, the bidder certifies that the pricing structure offered has been arrived at independently without consultation, communication, or agreement of such prices for the purpose of restricting competition with any other bidder or competitor.

13. The bidder agrees to hold and save Midland Public Schools, its officers, agents, and employees harmless from liability of any kind, including costs and expenses, with respect to any claim, action, cost or judgment for patent, copyright or trademark infringement arising out of the purchase or use of equipment, materials, supplies, or services covered by this bid document.

14. The contractor shall provide items of a minor nature, not specifically noted in this specification, to provide a complete, operable and Owner acceptable service.

15. Contractors are required to comply with the Safety Rules and Accident Prevention plan. The district reserves the right to exclude any worker(s) from the job site(s) for violation of these work rules or any other such offenses deemed inappropriate by the district.

16. The contractor shall clean their job area daily and dispose of all trash and debris leaving the area broom clean.

17. It is the responsibility of the contractor/bidder to field verify all existing field conditions. Bidders shall inspect the work site and take such steps as may be reasonably necessary to ascertain the nature of the work; and general and local conditions which can affect the work or cost thereof. Failure to do so will not relieve the bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work.

18. The sites are available for your inspections by appointment.