GeoSurvey Groundwater Data Management Platform
| Location: | Ohio |
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| Posted: | Feb 18, 2026 |
| Due: | Mar 12, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000037021 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000037021 |
| Solicitation Name: | GeoSurvey Groundwater Data Management Platform |
| Original Begin Date: | 2/17/2026 11:19:01 AM |
| Begin Date: | 2/18/2026 12:00:00 AM |
| End Date: | 3/12/2026 9:00:00 AM |
| Inquiry End Date: | 3/4/2026 2:30:00 PM |
| Commodity: | Hydrological surveys |
| MBE Set Aside: | MBE Set Aside |
| Agency: |
DNR100200 Office of Budget and Finance DNRFRA
DNR200300 Geo Survey Administration DNRFRA |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Request for Quote (RFQ) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000037021
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Solicitation Name
GeoSurvey Groundwater Data Management Platform
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RFx Type
Request for Quote (RFQ)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
2
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MBE Set Aside
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Begin Date
2/18/2026 12:00:00 AM (ET)
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Amendment?
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End Date
3/12/2026 9:00:00 AM (ET)
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Inquiry End Date
3/4/2026 2:30:00 PM
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Summary
The service for which the Bidder shall submit a quote is a software-as-a-service web application.
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Predecessor Contract
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Process
Lowest Responsive and Responsible bidder will be awarded |
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Ship To
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1 Record(s)
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Solicitation Documents
3 Record(s)
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Attachment Preview
REQUEST FOR QUOTE
The Ohio Department of Natural Resources is requesting bids for: The Division of Geological Survey
Groundwater Data Management Software Platform.
Specifications: Software (SaaS) Platform Technical Requirements
1. Groundwater Data Management
a. Locations and Datums
i. Supports creation and maintenance of location-based data management (i.e.,
establishment of groundwater locations/stations with associated metadata and time
series)
ii. Provides customizable location types (e.g., “groundwater station”)
iii. Allows for the creation, assignation, and customization of location attributes including
strings/text, drop-down/picklists, Booleans, and numbers)
iv. Permits the assignation of a standard datum and additional, customizable datums
v. Capable of vertical datum conversions
b. Time Series
i. Supports multiple time series for each location
ii. Associates time series with user-defined parameters (e.g., depth-to-water, temperature)
iii. Provides data review tools including editing, analysis, and time series comparison
iv. Supports editing of time series data including, at minimum, functions for applying drift
corrections, offsets, and trims
v. Maintains and displays raw data independent of editing actions
vi. Permits statistical calculations per time series (e.g., rolling averages, rate of change)
vii. Computes periodic statistics per time series (e.g., daily maximum)
viii. Allows for the filling of data gaps from one time series to another
ix. Allows mixing of time series based on definable criteria or thresholds
x. Provides customizable approval levels assignable to data by level and timespan
xi. Provides customizable grades assignable to data by grade and timespan
xii. Provides customizable qualifiers assignable to data by qualifier, qualifier group, and
timespan
xiii. Allows for the recording of field visits for the validation and adjustment of reference
points
c. Users & Auditing
i. Supports multiple user accounts definable by role and associated permissions
ii. Maintains a log of all data corrections, metadata changes, and notes by user
2. Groundwater Data Acquisition
a. Data Import
i. Allows for the quick import of common groundwater-level data from sources including
In-Situ, Campbell Scientific, and Sutron data loggers
ii. Supports delimited TXT, CSV, XML, and JSON file formats
iii. Encrypt data transfers between client and server using HTTPS or another commonly
accepted protocol
b. Data Capture
i. Supports the automated extraction of publicly accessible United States Geological
Survey (USGS) National Water Information System (NWIS) text-file data
ii. Automatically processes USGS NWIS data by specified parameters including
location/station number, time zone, grade
iii. Permits user-defined data capture/extraction schedules (e.g., weekly, daily, twice-daily)
3. Groundwater Data Dissemination
a. Map & Dashboards
REQUEST FOR QUOTE
i. Uses an interactive map to display locations, including the means to aggregate them,
filter and symbolize them using location attributes, and select the parameters and
timespans to display
ii. Allows for the creation of customizable dashboards using widgets for time-series data,
charts, text, and images
iii. Supports API for exporting time-series data and statistics to external systems such as
ArcGIS
iv. Supports statistics definitions, custom legends, heat maps and reference periods
v. Permits internally hosted, customizable logos, chart images, and spreadsheet images
b. Visualization
i. Provides customizable charts for displaying time-series data including axis scaling,
custom coloring of lines, line types, and timeframes
ii. Allows grades, approval levels, and qualifiers to be displayed alongside time-series data
in charts
iii. Allows charts to be saved, added to dashboards, or exported in CSV, PDF, and image
formats
c. Reports
i. Allows for the creation of report templates including grid, crosstab, and event analysis
elements
ii. Allows for the definition of custom export templates
iii. Permits batch and/or automated export of reports
iv. Provides alerts, alerting templates, distribution groups, and policies for notifications
v. Creates audit logs of user access, report generation, dashboard editing, etc.
Deliverables: Offeror’s Proposal must include a cost table including an annual production support fee for SFY27
(July 1, 2026–June 30, 2027) and annual production support fees for 4 years (48 months) of renewals, as well as a
one-time startup/data migration cost (if any)
Contract Term: Notwithstanding any renewals, automatic or otherwise, provided in the attached Quote, this
Agreement shall terminate as of, and shall not extend beyond June 30, 2027. Upon mutual, written consent and
subject to appropriation, the parties may renew this Agreement on the same terms and conditions for an
additional 48 months. Any changes to the terms and conditions, except performance completion and termination
dates, may require a separate agreement.
Delivery: The Division of Geological Survey, 2045 Morse Rd. Bldg. B-1, Columbus, OH 43229
F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B.
Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s
purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless
otherwise stated.
All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the
State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each
Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any
Deliverables will pass to the State on Acceptance of the Deliverable.
Evaluation: The contract will be awarded to the lowest responsive and responsible bidder as determined by the
State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be
considered.
Contract Award: The contract will be awarded to the lowest responsive and responsible bidder by line item.
REQUEST FOR QUOTE
Preferences:
The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.
Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be
calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third
preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to
determine the score for evaluation purposes.
Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference.
For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will
be deemed as not qualifying for that preference.
(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product,
the State will add the applicable percentage of the total available points to the total score of each Offeror
offering a domestic source end product.
(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add
the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.
(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive
the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and
services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic
presence in Ohio or a border state.
(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available
points to any certified veteran-friendly business Offeror’s total score.
Invoicing Information: All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).
There are two options available to submit invoices to FSS:
1. EMAIL the invoice to: invoices@ohio.gov
2. MAIL the invoice to:
OBM Shared Services
Attn: Accounts Payable
PO Box 182880
Columbus, Ohio 43218-2880
To ensure the payment process is not delayed, invoices should be complete, accurate, and contain the following
information:
1. Invoice must include Origin-DNR-XXX
2. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.
3. Supplier full name as it appears on your PO.
4. The Ship to and/or service facility name and full address
5. Unique invoice number
6. Date of service or date work was completed.
7. Complete itemization of services performed, materials or goods supplied and/or labor furnished.
8. Line charge(s). If parts are included, please break out the line charges with product and charges separately.
9. No State of Ohio sales tax
10. Remit to address must match our records for payment
11. This PO is only valid for the goods and/or services received through June 30, 2026.
12. Any goods/services received after June 30, 2026 will require a new PO.
REQUEST FOR QUOTE
All fields mentioned above are required to count as a correct invoice; failure to provide this information will result
in a returned invoice and delayed payment.
Economic Price Adjustment:
The Contract prices(s) will remain firm for the initial term of the Contract. Thereafter, the Contractor may submit a
request to increase its price(s) to be effective 30 calendar days after acceptance by the State. No price adjustment
will be permitted prior to the effective date of the increase received by the Contractor from its suppliers; on purchase
orders that are already being processed; or on purchase orders that have been filled and are awaiting shipment. If
the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the
effective date of the price increase.
The price increase must be supported by a general price increase in the cost, e.g., increases in the cost of raw
materials, labor, freight, workers’ compensation and/or unemployment insurance. Detailed documentation, to
include a comparison list of the contract items and proposed price increases, must be submitted to support the
requested increase. Supportive documentation includes, but is not limited to: copies of the old and the current price
lists or similar documents which indicate the original base cost of the product to the Contractor and the
corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's
letterhead, which contain the above price information and explains the source of the increase in such areas as raw
materials, freight, fuel or labor, etc.
Should there be a decrease in the cost of the finished product due to a general decline in the market or some other
factor, the Contractor is responsible to notify the State immediately. The price decrease adjustment will be
incorporated into the contract and will be effective on all purchase orders issued after the effective date of the
decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the
temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary
decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the
decrease. Failure to comply with this provision will be considered as a default and will be subject section VI I. -
Standard Terms and Conditions. Suspension/Termination and the Contract Remedies sections.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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