7B20--Solicitation Notice: Dell Workstations and Components for MRI Storage and Analysis, for the James J. Peters VA Medical Center (Bronx, NY).

Active

Contract Opportunity

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, FAC Number 2025-04.

This solicitation is set-aside for Small Business concerns.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334111, with a small business size standard of 1,250 employees.
The FSC/PSC is 6515.
Workstations for Research MRI data and Storage

Background:
The James J. Peters VA Medical Center is seeking to acquire two (2) Dell workstations and other components for use in storing and processing magnetic resonance imaging (MRI) scans collected as part of approved VA funded research studies. The current workstations have reached the end of life, as they are more than five years old. These workstations will be connected to the academic affiliate, the Icahn School of Medicine at Mount Sinai s, network. This has been approved by the local IRB.

The MRI scans are from Veterans with various mental health conditions including major depression, suicidal behavior, bipolar disorder, psychosis, PTSD, traumatic brain injury, and substance use disorders. The workstations will improve the speed of analyses and provide redundant copies of key files to prevent data loss. The equipment will further strengthen translational research at the Mental Illness Research, Education, and Clinical Center (MIRECC) at JJP VAMC.

This is a brand name or equal requirement, equal components and workstations that meet the specifications below will be accepted at solicitation.

All interested companies shall provide quotations for the following:

Part No.
Description
Qty
210-BFNS
Precision 7960 Tower XCTO Base
2
338-CGRM
Intel Xeon w7-3465X (75MB Cache, 28 cores, 56 threads, 2.5GHz to 4.8GHz Turbo 300W)
2
412-ABDE
CPU Heat Sink up to 300W
2

Ubuntu - latest version
2
490-BKCW
Nvidia RTX 5000 Ada Generation, 32 GB GDDR6, 4 DP
2
370-AHHJ
256GB, 8x32GB, DDR5, 4800MHz, RDIMM ECC Memory
2
400-BPRR
M.2 FlexBay Module with carrier 7960 Tower
2

2TB Performance SSD, SED Ready
2
631-BBKF
Intel Management Engine with vPro
2
430-XXYU
Resource DVD not Included
2
450-AFEU
System Power cord C19 (US 125V, 20A)
2
340-AGIK
SERI Guide (ENG/FR/Multi)
2
340-CBUU
Shipping Material (DAO)
2
340-DLGD
Ship Material DAO Tower 7960
2
340-DLFZ
7960 Tower Placemat
2
403-BCVC
Integrated Storage Controller
2
321-BIBD
Precision 7960 Tower 2200W Chassis (FMX)
2
340-ACBY
Dell Precision/Pro Max Desktops TPM
2
325-BFHR
Front Bezel - Non-lockable (E0/E3 ODD)
2
389-EFGH
7960 Tower 2200W Regulatory Label
2
400-BPRR
M.2 FlexBay Module with carrier 7960 Tower
2

16 TB, 7200 RPM, 3.5-inch, SATA, HDD, AG-Enterprise Class
2
449-BCCV
F1: Flexbay Boot; [2xNVME + 2xSATA] Front Flexbay; Rear Flexbay optional (Integrated + 2200W)
2
780-BCWN
Intel 1-2 NVMe PCIe SSD Front FlexBay Boot + SATA
2
997-5852
Dell Limited Hardware Warranty Plus Service
2
997-5877
ProSupport: Next Business Day Onsite 3 Years
2
997-5893
ProSupport: 7x24 Technical Support, 3 Years
2
989-3449
Thank you for choosing Dell ProSupport. For tech support, visit //support.dell.com/ProSupport
2
580-AJIX
Dell Premier Multi-Device Wireless Keyboard & Mouse - KM7321W non-TAA
2
210-BMDS
Dell UltraSharp 34 Curved ThunderboltTM Hub Monitor - U3425WE non-TAA
2
844-1960
Advanced Exchange Service 3 Years non-TAA
2
844-1966
Dell Limited Hardware Warranty non-TAA
2
Salient Characteristics:
The contractor shall deliver two workstations as defined in the provided quote in new condition.

Delivery address is:
Department of Veterans Affairs
James J. Peters VA Medical Center
130 W. Kingsbridge Road
Bronx NY 10468
VA Point of Contact:
Kilmade, Maureen E.
maureen.kilmade@va.gov
718-584-9000 ex. 3698

Training and Requirements:
No training is required. The workstations should be delivered in packaging that protects them from damage during transit and delivery.

C&A
The C&A requirements do not apply, and that a Security Accreditation Package is not required.

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services
FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.

FAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).]

The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (JAN 2025)

The following subparagraphs of FAR 52.212-5 are applicable:
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (JAN 2025) [(DEVIATION FEB 2025)]
(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E. Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kapersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).
52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) Section 889(a)(1)(A) of Pub. L. 115-232).

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78) (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:
52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community see FAR 3.900(a).
52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).
52.219-14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 637s).
52.219-33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 637(a)(17)).
52.222-19, Child Labor--Cooperation with Authorities and Remedies (JAN 2025)(E.O.13126)
52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).
52.223-23, Sustainable Products and Services (May 2024) [(DEVIATION FEB 2025)]
52.225-5, Trade Agreements (NOV 2023) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).
FAR 52.225-2, Buy American Certificate (OCT 2022)
52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)
52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018) (31 U.S.C. 3332).
52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (NOV 2024) (Sections 1821-1826, Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

All quoters shall submit the following:

One (1) Quote/Proposal in PDF format

All quotes shall be sent to the Contracting Officer at: Jonatan.Rondon@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Technical capability factor meeting or exceeding the requirement,
Past performance, and
Price.

The award will be made to the response most advantageous to the Government.
Responses should contain your best terms, conditions.

The award will be made to the response most advantageous to the Government.
Responses should contain your best terms, conditions.

52.212-1 Instructions to Offerors Commercial Products and Commercial Services (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition

Is set aside for small business and has a value above the simplified acquisition threshold.
Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or
Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified in this solicitation. Quotes may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotes must show

(1) The solicitation number.
(2) The time specified in the solicitation for receipt of quotations.
(3) The name, address, and telephone number of the quoter.
(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary.
(5) Terms of any express warranty.
(6) Price and any discount terms.
(7) "Remit to" address, if different than mailing address.
(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);
(9) Acknowledgment of Quotation Amendments.
(10) Past performance information will not be considered in simplified acquisition procurements.
(11) Quotes should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations, or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes or revisions are due.

(2) Any quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the Request for Quote, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public s best interest. In addition, the Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest quoted price.

(h) Multiple awards. The Government may accept issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the quotation, offers may not be submitted for quantities less than those specified in the RFQ. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quote.

(i) Availability of requirements documents cited in the solicitation.
(1)
(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101 29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback) or
(ii) Contacting the Defense Standardization Program Office by telephone at 571 767 6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the Request for Quote (RFQ) requires the Contractor to be registered in the System for Award Management (SAM).) The quoter shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Quoter's name and address. The Quoter also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Quoter does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Quoter should indicate that it is a planning to submit a quote for a Government Request for Quote (RFQ) when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Notification. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ).

(End of provision)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than August 15th, 2025, at 1600 EST to Jonatan.rondon@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact:

Jonatan Rondon
Jonatan.rondon@va.gov
Network Contracting Office 2
VA New York Harbor Healthcare System
Margaret Cochran Corbin VA Medical Center
423 East 23rd Street
New York, NY 10010
212-686-7500 ex. 16490

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